Job ID
45142
Job Title
Sr. Finance Officer (Reporting & Budgeting) - Damascus
To work for
Islamic relief Worldwide - Syria Office
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
JOB SUMMARY:
The Senior Finance Reporting & Budgeting Officer will be responsible for leading the financial planning, donor reporting, and budget management processes for IR Syria. The role ensures the preparation of accurate and timely donor financial reports, coordination of project budgets, cash flow forecasting, and support for monthly closures. This position is designed to support in the finance department, safeguarding compliance with donor and organizational requirements while maintaining smooth financial operations.
Scope of the Role
Reporting directly to the Finance Coordinator, the Senior Finance Reporting & Budgeting Officer ensures that all budgets, reports, and financial processes meet both donor requirements and IR financial standards. The role also supports audit readiness, liquidity management, and the financial closure of projects.
Key Responsibilities
1. Budgeting & Financial Planning
Lead and review new project budgets to ensure alignment with donor and IR financial standards.
Lead and review project proposals and narrative budgets for financial accuracy and compliance.
Support the Finance Coordinator in the preparation, review, and follow-up of new budgets.
Assist in preparing annual office budgets, revisions, and reforecasts.
Ensure budgets are realistic, compliant with donor guidelines, and aligned with IR internal policies.
Monitor budget utilization and provide detailed variance analysis to management.
Maintain accurate and up-to-date project budget tracking sheets.
2. Donor & Internal Financial Reporting
Prepare accurate donor financial reports in accordance with donor requirements and reporting timelines.
Maintain and update the project financial reporting schedule for all active grants.
Reconcile donor reports with accounting records to ensure accuracy and completeness.
Verify that expenses are charged to the correct category and budget line before report submission.
Prepare project liquidation sheets and ensure supporting documentation meets donor audit standards.
Support the preparation of monthly fund utilization and project closure reports.
Ensure all project files are updated and complete with relevant financial documents and donor correspondence.
Lead and follow up with field offices to ensure timely submission of reports and financial documentation.
3. Cash Flow & Liquidity Management
Lead and follow up on the Country Office liquidity position and report cash needs timely.
Support the Finance Coordinator in maintaining and updating the project fund summary and cash flow forecast.
Lead and follow up on Preparing and processing the field office fund requests in line with approved cash flow plans.
Ensure fund transfers align with project timelines and expenditure forecasts.
Lead and support in monthly financial closure processes, ensuring accurate reconciliations and adjustments.
Lead and support in preparing the schedules, reconciliations, and supporting documentation for month-end and year-end closings.
Prepare the fund utilization and management reports for review.
Support in audit preparation, including collecting related required financial documentations.
4. Monthly Closure & Audit Support
5. Other Duties
Ensure continuous compliance with IRW financial policies, procedures, and donor regulations.
Support capacity-building efforts for finance and non-finance staff in budgeting and reporting processes.
Participate in process improvement initiatives related to financial management and reporting systems.
Perform any other related duties assigned by the line manager to ensure efficient operation of the finance department.
The Senior Finance Reporting & Budgeting Officer will be responsible for leading the financial planning, donor reporting, and budget management processes for IR Syria. The role ensures the preparation of accurate and timely donor financial reports, coordination of project budgets, cash flow forecasting, and support for monthly closures. This position is designed to support in the finance department, safeguarding compliance with donor and organizational requirements while maintaining smooth financial operations.
Scope of the Role
Reporting directly to the Finance Coordinator, the Senior Finance Reporting & Budgeting Officer ensures that all budgets, reports, and financial processes meet both donor requirements and IR financial standards. The role also supports audit readiness, liquidity management, and the financial closure of projects.
Key Responsibilities
1. Budgeting & Financial Planning
Lead and review new project budgets to ensure alignment with donor and IR financial standards.
Lead and review project proposals and narrative budgets for financial accuracy and compliance.
Support the Finance Coordinator in the preparation, review, and follow-up of new budgets.
Assist in preparing annual office budgets, revisions, and reforecasts.
Ensure budgets are realistic, compliant with donor guidelines, and aligned with IR internal policies.
Monitor budget utilization and provide detailed variance analysis to management.
Maintain accurate and up-to-date project budget tracking sheets.
2. Donor & Internal Financial Reporting
Prepare accurate donor financial reports in accordance with donor requirements and reporting timelines.
Maintain and update the project financial reporting schedule for all active grants.
Reconcile donor reports with accounting records to ensure accuracy and completeness.
Verify that expenses are charged to the correct category and budget line before report submission.
Prepare project liquidation sheets and ensure supporting documentation meets donor audit standards.
Support the preparation of monthly fund utilization and project closure reports.
Ensure all project files are updated and complete with relevant financial documents and donor correspondence.
Lead and follow up with field offices to ensure timely submission of reports and financial documentation.
3. Cash Flow & Liquidity Management
Lead and follow up on the Country Office liquidity position and report cash needs timely.
Support the Finance Coordinator in maintaining and updating the project fund summary and cash flow forecast.
Lead and follow up on Preparing and processing the field office fund requests in line with approved cash flow plans.
Ensure fund transfers align with project timelines and expenditure forecasts.
Lead and support in monthly financial closure processes, ensuring accurate reconciliations and adjustments.
Lead and support in preparing the schedules, reconciliations, and supporting documentation for month-end and year-end closings.
Prepare the fund utilization and management reports for review.
Support in audit preparation, including collecting related required financial documentations.
4. Monthly Closure & Audit Support
5. Other Duties
Ensure continuous compliance with IRW financial policies, procedures, and donor regulations.
Support capacity-building efforts for finance and non-finance staff in budgeting and reporting processes.
Participate in process improvement initiatives related to financial management and reporting systems.
Perform any other related duties assigned by the line manager to ensure efficient operation of the finance department.
Qualifications
Knowledge, Experience & Qualifications
Essential:
Bachelor’s degree in finance, Accounting, or Business Administration (with a finance specialization), or a professional accounting qualification from a recognized institution.
Minimum of 3–5 years of experience in budgeting, reporting, and donor compliance, preferably within INGOs/NGOs.
Strong understanding of donor financial reporting requirements (e.g., UN, EU, GAC, SIDA, and other institutional donors).
Proficiency in Microsoft Excel and financial/accounting systems (Dynamics AX, Unit4 preferred).
Demonstrated ability to meet tight deadlines with accuracy and attention to detail.
Strong English communication skills (written and spoken).
Desirable:
Experience in operation, audit is a strong asset.
Knowledge of the Syrian financial and NGO regulatory environment.
Familiarity with project cycle management and financial monitoring.
Personal Attributes
Proactive, detail-oriented, and thorough in reviewing financial records.
Strong ethical standards and commitment to compliance.
Ability to work collaboratively with finance and other department teams.
Honest, trustworthy, and committed to integrity and transparency.
Analytical thinker with strong problem-solving and organizational skills.
Able to handle multiple priorities with effective time management.
Proactive, flexible, and able to work both independently and collaboratively.
Demonstrates cultural awareness, respect, and sensitivity.
Committed to Islamic Relief Worldwide’s mission, vision, and values.
Demonstrates strong team-building and supervisory abilities.
VII. Protection and Safeguarding Awareness
Awareness of child protection principles and safeguarding of vulnerable populations.
Knowledge of institutional safeguarding frameworks and policies, including Prevention of Sexual Exploitation and Abuse (PSEA).
Participation in protection-related trainings and familiarity with reporting mechanisms for misconduct or violations.
Essential:
Bachelor’s degree in finance, Accounting, or Business Administration (with a finance specialization), or a professional accounting qualification from a recognized institution.
Minimum of 3–5 years of experience in budgeting, reporting, and donor compliance, preferably within INGOs/NGOs.
Strong understanding of donor financial reporting requirements (e.g., UN, EU, GAC, SIDA, and other institutional donors).
Proficiency in Microsoft Excel and financial/accounting systems (Dynamics AX, Unit4 preferred).
Demonstrated ability to meet tight deadlines with accuracy and attention to detail.
Strong English communication skills (written and spoken).
Desirable:
Experience in operation, audit is a strong asset.
Knowledge of the Syrian financial and NGO regulatory environment.
Familiarity with project cycle management and financial monitoring.
Personal Attributes
Proactive, detail-oriented, and thorough in reviewing financial records.
Strong ethical standards and commitment to compliance.
Ability to work collaboratively with finance and other department teams.
Honest, trustworthy, and committed to integrity and transparency.
Analytical thinker with strong problem-solving and organizational skills.
Able to handle multiple priorities with effective time management.
Proactive, flexible, and able to work both independently and collaboratively.
Demonstrates cultural awareness, respect, and sensitivity.
Committed to Islamic Relief Worldwide’s mission, vision, and values.
Demonstrates strong team-building and supervisory abilities.
VII. Protection and Safeguarding Awareness
Awareness of child protection principles and safeguarding of vulnerable populations.
Knowledge of institutional safeguarding frameworks and policies, including Prevention of Sexual Exploitation and Abuse (PSEA).
Participation in protection-related trainings and familiarity with reporting mechanisms for misconduct or violations.
Specific Vacancy Requirements
Please note: Applications will be reviewed on a rolling basis due to the urgency of this hire. We therefore encourage interested candidates to submit their applications as early as possible, as the position may be filled prior to the official closing date of the advertisement.
Salary and Benefits
As per Salary Scale
About us
Islamic Relief Worldwide is registered, voluntary and nonprofit relief organization.
As an independent humanitarian and development organization, Islamic Relief has been serving humanity since 1984. With an active presence in over 40 countries across the globe, we strive to make the world a better and fairer place for the three billion people still living in poverty.
Inspired by our Islamic faith, we envisage a caring world where communities are empowered, social obligations are fulfilled and people respond as one to the suffering of others.
As an independent humanitarian and development organization, Islamic Relief has been serving humanity since 1984. With an active presence in over 40 countries across the globe, we strive to make the world a better and fairer place for the three billion people still living in poverty.
Inspired by our Islamic faith, we envisage a caring world where communities are empowered, social obligations are fulfilled and people respond as one to the suffering of others.
Required employees number
1
Posted On
Oct 27, 2025
Expiry Date
Nov 26, 2025
CV Language
English