Job ID
45657
Job Title
Finance & Admin Assistant
To work for
SDC /Swiss Agency for Development and Cooperation
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy - Administrative
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
1. Finance – Cash and Bank Management:
The assistant will be responsible for the following tasks, all of which will be validated by the Finance & Admin Manager:
- Assisting in bookkeeping, including preparing the monthly reporting and scanning and archiving of invoices.
- Preparing the monthly bank reconciliations and all related monthly closure documents.
- Handling of advances and payments, internally and with vendors.
- Monitoring the liquidity management.
2. Administration and HR
- Cost-efficient booking of hotels, restaurants, venues.
- Assisting in organizing missions, seminars, workshops, and events.
- Processing of travel expenses claims.
- Managing notes verbal paperwork.
- Coordination with the lawyer for legal paperwork.
- Support of the logistics team with respect to materials and IT.
- Maintaining non-sensitive HR files.
- Participating in procurement processes.
- Handling of the inventory register.
- Administrative support in handling the fleet
- Onboarding of guests and newcomers.
3. Other Tasks
- Replacement of the Finance & Admin Manager during absences for selective tasks.
The assistant will be responsible for the following tasks, all of which will be validated by the Finance & Admin Manager:
- Assisting in bookkeeping, including preparing the monthly reporting and scanning and archiving of invoices.
- Preparing the monthly bank reconciliations and all related monthly closure documents.
- Handling of advances and payments, internally and with vendors.
- Monitoring the liquidity management.
2. Administration and HR
- Cost-efficient booking of hotels, restaurants, venues.
- Assisting in organizing missions, seminars, workshops, and events.
- Processing of travel expenses claims.
- Managing notes verbal paperwork.
- Coordination with the lawyer for legal paperwork.
- Support of the logistics team with respect to materials and IT.
- Maintaining non-sensitive HR files.
- Participating in procurement processes.
- Handling of the inventory register.
- Administrative support in handling the fleet
- Onboarding of guests and newcomers.
3. Other Tasks
- Replacement of the Finance & Admin Manager during absences for selective tasks.
Salary and Benefits
According to SDC salary scales
About us
The Swiss Humanitarian Office is part of the Swiss Federal Government and is responsible to initiate, implement and monitor the Swiss humanitarian programme across Syria. It is in constant contact and dialogue with all humanitarian and civil society actors across Syria as well as governmental bodies. .
Required employees number
1
Posted On
Nov 27, 2025
Expiry Date
Dec 27, 2025
CV Language
English