Job ID
47296
Job Title
Fleet Officer
To work for
The HALO Trust
Country
Syria
City
Edleb
Field of Work
Operations - Procurement/Logistics/Delivery
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
In general:
• Manage the location mechanical department / external maintenance providers and ensure their duties are being completed, as scheduled and on time.
• Ensure that work is prioritised to make sure that operations can run and are not stopped by failures in location fleet.
Fleet:
• 100% log book check at end of month + additional 100% log book check during month.
• Create plan and action all damage and fault reports for all location vehicles + mech.
• Complete monthly fuel tracking and provide report to Fleet Manager / Ops manager.
• Ensure all scheduled maintenance and repairs indicated on the monthly servicing plan is completed and recorded.
• Contribute to vehicle monthly deployment plans made by Fleet Manager and Operations Manager.
• Manage the vehicle tracking system to identify the current location of each vehicle.
• Manage the vehicle re-fuel schedule to ensure all vehicles are fuelled as needed and accurate records are kept (all vehicles have fuel filled on last working day of month / admin day)
• Ensure compliance with all Syria vehicle regulations, including vehicle inspections, registration, Insurance, license plates, etc.
• Request to PM insurance and other permits renewals at least 2 months in advance prior to expiration.
• Ensure all vehicles are carrying complete toolkits, first aid and self-help equipment (MiK, MTK, spare tyres, etc.)
• Ensure all drivers have valid driver’s licences and have completed a HALO driver induction, with all records kept on file.
Stores:
• Ensure vehicle and mech spares stores are managed accurately, work with the Head Mechanic/Fleet Manager to order spares at the appropriate time.
• Ensure that storeman receives, issues, and record all fleet store items correctly.
• Conduct monthly store check on fleet spare parts store and fuel and lubricant store.
Other:
• Carry out any other duties as directed to meet project standards and operational requirements.
• Manage the location mechanical department / external maintenance providers and ensure their duties are being completed, as scheduled and on time.
• Ensure that work is prioritised to make sure that operations can run and are not stopped by failures in location fleet.
Fleet:
• 100% log book check at end of month + additional 100% log book check during month.
• Create plan and action all damage and fault reports for all location vehicles + mech.
• Complete monthly fuel tracking and provide report to Fleet Manager / Ops manager.
• Ensure all scheduled maintenance and repairs indicated on the monthly servicing plan is completed and recorded.
• Contribute to vehicle monthly deployment plans made by Fleet Manager and Operations Manager.
• Manage the vehicle tracking system to identify the current location of each vehicle.
• Manage the vehicle re-fuel schedule to ensure all vehicles are fuelled as needed and accurate records are kept (all vehicles have fuel filled on last working day of month / admin day)
• Ensure compliance with all Syria vehicle regulations, including vehicle inspections, registration, Insurance, license plates, etc.
• Request to PM insurance and other permits renewals at least 2 months in advance prior to expiration.
• Ensure all vehicles are carrying complete toolkits, first aid and self-help equipment (MiK, MTK, spare tyres, etc.)
• Ensure all drivers have valid driver’s licences and have completed a HALO driver induction, with all records kept on file.
Stores:
• Ensure vehicle and mech spares stores are managed accurately, work with the Head Mechanic/Fleet Manager to order spares at the appropriate time.
• Ensure that storeman receives, issues, and record all fleet store items correctly.
• Conduct monthly store check on fleet spare parts store and fuel and lubricant store.
Other:
• Carry out any other duties as directed to meet project standards and operational requirements.
Qualifications
- The Fleet Officer should have a valid Syrian driver’s license and should have passed the HALO Syria driver assessment.
- The person must have a knowledge of Microsoft Office and be proficient in Excel.
- They should have 3-4 years’ experience in an office setting, preferably in a position that handled logistics, ordering, budgeting, or record keeping.
- He/She should have some knowledge of vehicles, mech and spare parts.
- Previous management experience is a plus.
- Advanced spoken and written English is a plus.
- The person must have a knowledge of Microsoft Office and be proficient in Excel.
- They should have 3-4 years’ experience in an office setting, preferably in a position that handled logistics, ordering, budgeting, or record keeping.
- He/She should have some knowledge of vehicles, mech and spare parts.
- Previous management experience is a plus.
- Advanced spoken and written English is a plus.
Salary and Benefits
- Competitive salary based on experience and qualifications.
- Opportunities for professional development and training.
- Inclusive and supportive work environment.
- Duration: Six months, renewable subject to the availability of funding.
- Opportunities for professional development and training.
- Inclusive and supportive work environment.
- Duration: Six months, renewable subject to the availability of funding.
About us
HALO Trust is the world largest humanitarian organization specializing in mine action. It is a non-governmental, non-political, and non-religious organization headquartered in the United Kingdom. The organizations mission is to protect lives and restore livelihoods for communities affected by conflict by removing landmines and explosive remnants of war, enabling communities and countries to recover safely.
HALO is committed to the principle of equal opportunity and does not discriminate against any applicant on the basis of age, gender, race, religion, disability, or any other characteristic. All recruitment processes are conducted with full transparency, and selection is based solely on competence and the ability to perform the tasks. The organization encourages women and persons with disabilities to apply for positions.
HALO has been operating in Syria since 2016, implementing humanitarian mine action activities, including survey, mine clearance, and explosive ordnance risk education. The program is currently undergoing an expansion phase due to recent developments in Syria, which have created broader opportunities for humanitarian mine clearance organizations to work inside the country.
HALO is committed to the principle of equal opportunity and does not discriminate against any applicant on the basis of age, gender, race, religion, disability, or any other characteristic. All recruitment processes are conducted with full transparency, and selection is based solely on competence and the ability to perform the tasks. The organization encourages women and persons with disabilities to apply for positions.
HALO has been operating in Syria since 2016, implementing humanitarian mine action activities, including survey, mine clearance, and explosive ordnance risk education. The program is currently undergoing an expansion phase due to recent developments in Syria, which have created broader opportunities for humanitarian mine clearance organizations to work inside the country.
Required employees number
1
Posted On
Mar 10, 2026
Expiry Date
Apr 09, 2026