Job ID
47369
Job Title
IM Assistant
To work for
Norwegian People's Aid
Country
Syria
City
Damascus
Field of Work
Analysis/Statistic - Humanitarian/Disasters
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
General Responsibilities:
•Support the implementation of IM activities in line with NPA IM QMS, global IM standards, and programme guidelines.
•Assist IM Officers in maintaining IM systems, databases, tools, and reporting workflows.
•Support standardized data collection, data entry, documentation, and filing processes across operational teams.
Specific Duties:
•Perform routine data entry, cleaning, validation, and consolidation using approved IM tools and templates.
•Assist operational teams in completing Survey123 (S123) forms and standardized IM reporting formats.
•Support the preparation of IMSMA and national database submissions under supervision.
•Assist in generating basic statistics, tables, charts, and simple maps for internal and external reporting.
•Conduct initial data quality checks and flag inconsistencies for review by IM Officers.
•Provide first-line support to field and operational teams on reporting formats, data submission procedures, and basic IM tool use.
•Support the maintenance of GIS data and ArcGIS Online platforms, including uploading datasets and basic edits.
•Assist in preparing IM inputs for donor reports, HQ monthly reports, and programme updates.
•Support IM training sessions by preparing materials, attendance lists, and logistical arrangements.
•Maintain organized IM documentation, digital and physical filing systems, version control, and data backups.
•Support IM Officers during field visits and verification missions when requested.
•Participate in IM coordination meetings, briefings, and internal reviews as required.
•Perform any other IM-related tasks assigned by Programme Manager, Regional IM Advisor, or IM Officer.
•Support the implementation of IM activities in line with NPA IM QMS, global IM standards, and programme guidelines.
•Assist IM Officers in maintaining IM systems, databases, tools, and reporting workflows.
•Support standardized data collection, data entry, documentation, and filing processes across operational teams.
Specific Duties:
•Perform routine data entry, cleaning, validation, and consolidation using approved IM tools and templates.
•Assist operational teams in completing Survey123 (S123) forms and standardized IM reporting formats.
•Support the preparation of IMSMA and national database submissions under supervision.
•Assist in generating basic statistics, tables, charts, and simple maps for internal and external reporting.
•Conduct initial data quality checks and flag inconsistencies for review by IM Officers.
•Provide first-line support to field and operational teams on reporting formats, data submission procedures, and basic IM tool use.
•Support the maintenance of GIS data and ArcGIS Online platforms, including uploading datasets and basic edits.
•Assist in preparing IM inputs for donor reports, HQ monthly reports, and programme updates.
•Support IM training sessions by preparing materials, attendance lists, and logistical arrangements.
•Maintain organized IM documentation, digital and physical filing systems, version control, and data backups.
•Support IM Officers during field visits and verification missions when requested.
•Participate in IM coordination meetings, briefings, and internal reviews as required.
•Perform any other IM-related tasks assigned by Programme Manager, Regional IM Advisor, or IM Officer.
Qualifications
Education:
•University degree or diploma in Information Management, Information Systems, Computer Science, GIS, Statistics, Data Management, or a related field.
Relevant professional training combined with experience may be accepted in place of a formal degree.
Experience:
•Minimum 1–2 years of relevant experience in information management, data entry, reporting, or database support, preferably within humanitarian, NGO, or mine action programmes.
•Prior experience supporting data collection and reporting systems is required.
•Experience working with Survey123, IMSMA, ArcGIS, or similar data/GIS platforms is an asset.
•Experience working with field teams and operational reporting in challenging environments is desirable.
Technical Skills:
•Proficiency in Microsoft Office (Excel required; Word and PowerPoint desirable).
•Basic understanding of databases, data validation, and quality control.
•Basic GIS knowledge (ArcGIS Desktop or ArcGIS Online) is an advantage.
•Ability to follow standardized procedures and templates accurately.
Core Competencies:
•Strong attention to detail and accuracy.
•Ability to manage routine tasks with consistency and reliability.
•Good organizational and documentation skills.
•Willingness to learn and develop IM technical skills.
•Ability to work under supervision and follow instructions.
•Good communication skills and ability to support non-technical users.
•Team-oriented with a proactive and service-minded approach.
•University degree or diploma in Information Management, Information Systems, Computer Science, GIS, Statistics, Data Management, or a related field.
Relevant professional training combined with experience may be accepted in place of a formal degree.
Experience:
•Minimum 1–2 years of relevant experience in information management, data entry, reporting, or database support, preferably within humanitarian, NGO, or mine action programmes.
•Prior experience supporting data collection and reporting systems is required.
•Experience working with Survey123, IMSMA, ArcGIS, or similar data/GIS platforms is an asset.
•Experience working with field teams and operational reporting in challenging environments is desirable.
Technical Skills:
•Proficiency in Microsoft Office (Excel required; Word and PowerPoint desirable).
•Basic understanding of databases, data validation, and quality control.
•Basic GIS knowledge (ArcGIS Desktop or ArcGIS Online) is an advantage.
•Ability to follow standardized procedures and templates accurately.
Core Competencies:
•Strong attention to detail and accuracy.
•Ability to manage routine tasks with consistency and reliability.
•Good organizational and documentation skills.
•Willingness to learn and develop IM technical skills.
•Ability to work under supervision and follow instructions.
•Good communication skills and ability to support non-technical users.
•Team-oriented with a proactive and service-minded approach.
Specific Vacancy Requirements
The IM Assistant is to abide by the policies and personal code of conduct set by the NPA and represent the organization loyally and responsibly.
NPA is committed to equality of opportunity and encourages applications from all qualified candidates regardless of sex, age, disability, or ethnicity.
Qualified female candidates are strongly encouraged to apply.
We will review CVs and interview candidates in advance of the closing date. For this reason, interested candidates are asked to submit their applications as soon as possible.
NPA is committed to equality of opportunity and encourages applications from all qualified candidates regardless of sex, age, disability, or ethnicity.
Qualified female candidates are strongly encouraged to apply.
We will review CVs and interview candidates in advance of the closing date. For this reason, interested candidates are asked to submit their applications as soon as possible.
Salary and Benefits
Information will be shared during interviews with shortlisted candidates.
Required employees number
1
Posted On
Mar 16, 2026
Expiry Date
Apr 15, 2026
Photo
Required
CV Language
English