Job ID
47734
Job Title
Finance Assistant (Field)
To work for
Gruppo di Volontariato Civile GVC
Country
Syria
City
Aleppo
Field of Work
Finances/Accountancy
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Position Purpose:
The Field Finance Assistant provides operational support to daily finance activities: preparing payment authorizations, collecting and checking supporting documentation, monitoring e-banking activity, assisting with petty cash, and maintaining clean filing and archives to ensure financial reporting closure and audit readiness.
Key Working Relationships:
Internal: Finance, Logistics/Procurement, HR, Programs.
External: Banks, Financial Services Providers, Auditors, Governmental Offices (when requested).
Main duties and tasks:
1. Documentation & Payments Support
• Prepare Payment Authorizations (PA) with full supporting documentation from the relevant departments (Logistics, Programs, HR).
• Review & compile all required supporting documents into complete payment packets for FO/SFO review and subsequent CFM approval.
• Follow up with other departments (Logistics/Procurement /Programs & HR) for pending documents and/or PA signature.
• Update the weekly Payments Follow Up Register and share it with all relevant stakeholders.
2. Banking and Government Documentation Management
• Gather all banking documents—including statements, slips, and related financial records—from banks and financial service providers.
• Collect or submit necessary supporting documents from/to governmental offices whenever required.
3. Cash Management Support
A. General Petty Cash Management
• Maintain petty cash (if assigned), ensure documentation, security, and reconciliation in accordance with WW-GVC internal policies and procedures.
• Handle petty cash disbursements under FO supervision; keep the cashbook updated daily.
B. Monthly Working Cash Advance
• Receive the Monthly Working Cash Advance Request from logistics department for Aleppo office, check accuracy of calculations - Ensure compliance with expenditure limits and categories prior to the CFM review.
• Receive the settlement of the Monthly Working Cash Advance from logistics department for Aleppo office; review complete package, verify descriptions, ensure sequential numbering and attachment of supporting documents - Submit approved packages to FO for entry into accounting system.
4. Filing, Archiving & Scanning – Field Level
• Ensure accurate and timely collection, organization, and preliminary filing of all finance-related documents generated at field level, including vouchers, invoices, receipts, contracts, and supporting documents.
• Prepare and review documentation to ensure completeness, correctness, and compliance with finance and organizational procedures before submission to the Main Office.
• Maintain orderly field-level files (physical and electronic) to allow easy retrieval and smooth transfer to the Main Office Finance team for final archiving and scanning.
• Coordinate closely with the Main Office Finance Assistant to follow up on submitted documents, respond to queries, and provide clarifications or missing documentation as required.
• Track and monitor the status of documents sent to the Main Office, ensuring timely follow-up until final archiving and scanning are completed.
• Support periodic document handover processes, ensuring proper labeling, indexing, and secure transportation of files to the Main Office.
• Adhere to confidentiality and data protection standards when handling financial records and sensitive information at all stages.
• Assist in audits, spot checks, or reviews by promptly providing requested documentation or facilitating access to field-level records.
5. Authority and Decision Making
• The Field Finance Assistant may delegate his/her responsibilities to the main office finance assistant during his/her absence. (only via written delegation).
6. Other Duties
• Participate in finance meetings, training, and planning sessions as required.
• Perform any other tasks assigned by the CFM as required and related to the nature of work.
The Field Finance Assistant provides operational support to daily finance activities: preparing payment authorizations, collecting and checking supporting documentation, monitoring e-banking activity, assisting with petty cash, and maintaining clean filing and archives to ensure financial reporting closure and audit readiness.
Key Working Relationships:
Internal: Finance, Logistics/Procurement, HR, Programs.
External: Banks, Financial Services Providers, Auditors, Governmental Offices (when requested).
Main duties and tasks:
1. Documentation & Payments Support
• Prepare Payment Authorizations (PA) with full supporting documentation from the relevant departments (Logistics, Programs, HR).
• Review & compile all required supporting documents into complete payment packets for FO/SFO review and subsequent CFM approval.
• Follow up with other departments (Logistics/Procurement /Programs & HR) for pending documents and/or PA signature.
• Update the weekly Payments Follow Up Register and share it with all relevant stakeholders.
2. Banking and Government Documentation Management
• Gather all banking documents—including statements, slips, and related financial records—from banks and financial service providers.
• Collect or submit necessary supporting documents from/to governmental offices whenever required.
3. Cash Management Support
A. General Petty Cash Management
• Maintain petty cash (if assigned), ensure documentation, security, and reconciliation in accordance with WW-GVC internal policies and procedures.
• Handle petty cash disbursements under FO supervision; keep the cashbook updated daily.
B. Monthly Working Cash Advance
• Receive the Monthly Working Cash Advance Request from logistics department for Aleppo office, check accuracy of calculations - Ensure compliance with expenditure limits and categories prior to the CFM review.
• Receive the settlement of the Monthly Working Cash Advance from logistics department for Aleppo office; review complete package, verify descriptions, ensure sequential numbering and attachment of supporting documents - Submit approved packages to FO for entry into accounting system.
4. Filing, Archiving & Scanning – Field Level
• Ensure accurate and timely collection, organization, and preliminary filing of all finance-related documents generated at field level, including vouchers, invoices, receipts, contracts, and supporting documents.
• Prepare and review documentation to ensure completeness, correctness, and compliance with finance and organizational procedures before submission to the Main Office.
• Maintain orderly field-level files (physical and electronic) to allow easy retrieval and smooth transfer to the Main Office Finance team for final archiving and scanning.
• Coordinate closely with the Main Office Finance Assistant to follow up on submitted documents, respond to queries, and provide clarifications or missing documentation as required.
• Track and monitor the status of documents sent to the Main Office, ensuring timely follow-up until final archiving and scanning are completed.
• Support periodic document handover processes, ensuring proper labeling, indexing, and secure transportation of files to the Main Office.
• Adhere to confidentiality and data protection standards when handling financial records and sensitive information at all stages.
• Assist in audits, spot checks, or reviews by promptly providing requested documentation or facilitating access to field-level records.
5. Authority and Decision Making
• The Field Finance Assistant may delegate his/her responsibilities to the main office finance assistant during his/her absence. (only via written delegation).
6. Other Duties
• Participate in finance meetings, training, and planning sessions as required.
• Perform any other tasks assigned by the CFM as required and related to the nature of work.
Qualifications
Educational Background: BA degree relevant to the position.
Experience: At least 1-year of experience in the same or similar position. At least 1 year of experience with a humanitarian INGO/NGO (preferably).
Languages: Very good in Arabic and English.
Personal qualities and soft skills:
Good communication and coordination skills.
Knowledge of the MS office software (including Word, Excel, Outlook, and PowerPoint).
High reliability, flexibility, and responsiveness
Experience: At least 1-year of experience in the same or similar position. At least 1 year of experience with a humanitarian INGO/NGO (preferably).
Languages: Very good in Arabic and English.
Personal qualities and soft skills:
Good communication and coordination skills.
Knowledge of the MS office software (including Word, Excel, Outlook, and PowerPoint).
High reliability, flexibility, and responsiveness
Specific Vacancy Requirements
In the process of recruitment, selection and appointment We World GVC implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented
Salary and Benefits
Salary will be established according to WWGVC salary scale.
only pre-selected candidates will be contacted the applications will be reviewed as they are received and the position may be before the deadline.
only pre-selected candidates will be contacted the applications will be reviewed as they are received and the position may be before the deadline.
Required employees number
1
Posted On
Apr 08, 2026
Expiry Date
May 08, 2026
Photo
Required
CV Language
English