48739

Damascus

Full time

ROLE PURPOSE
The Operations and Security Coordinator will provide the required support in terms of procurement, logistics, supply chain, fleet management & asset management to the Country Office team members enabling them to trigger positive changes in the communities, while ensuring that Plan international procurement policies are understood, applied and adhered to by the team members.
DIMENSIONS OF THE ROLE
Under the direct supervision of the Head of Mission the Operations and Security Coordinator contributes significantly to the implementation of Plan International operations ensuring that Plan Syria team members fully understand and committed to their implementation.

ACCOUNTABILITIES

Procurement
- Overview the Procurement of supplies, equipment, and materials for daily operations.
- Coordinate the selection process and reflecting on the quality of suppliers and related processes.
- Conduct market assessment related to items that are frequently requested by programmes
- Participate by providing feedback to programme staff on the Procurement Plan process
- Act as Procurement Lead for market call for tenders.
- Support programmes team in gathering information related to planned expenses especially in the proposal stage
- Validate on procurement processes. Including thorough review on (PR, Quotations, Canvas, ATS, Selection, PO, invoice & payment requests).

Logistics
- Manage travel of all related international travel arrangements for Plan staff departing and arriving to the country office.
- Act as the main contact point for any Plan visitors to Syria country office on all logistics matters including; flights, taxis, hotels, etc.
- Organize & coordinate logistical aspects for workshops done in Syria including; selecting venue, getting refreshments, selecting trainer, transportation, etc.
- Make sure that Anti-Terrorism Screening is completed for all Suppliers.

Asset Management
- Ensure donor Requirements related to assets are respected and applied.
- Update and/or overview list of inventories including adding plan codes
- Ensure proper donation of older assets is documented and carried out

Fleet Management
- Act as the fleet focal point for field staff – includes coordinating drivers
- Collaborate discussions & decision-making regarding drivers and vehicles
- Prepare & manage driver log books and reports when needed.
- Make sure that all Plan Syria movement is coordinated and that vehicles are properly maintained at all times

Capacity Building & Team Management
- Ensure new procurement procedure including PO/PR/bids/etc. as required is being fully implemented and understood by all staff.
- Ensure all supply chain process is updated on SAP system
- In coordination with line manager; Provide feedback & guidance for partners in terms of procurement policies including; trainings, revision of policies, participating in bidding process, etc;

Financial; Administrative Responsibilities
- Coordinate with finance department on activities, including monthly billing, in addition to coordination with suppliers on invoices and payments
- Combine; develop data related to apportioned cost budget as part of the annual budget exercise, with support from Line manager.
- Complete; submit procurement and/or asset reports required from the MEESA region; Global Hub.
- Ensure proper recordkeeping and efficient filling of all records including data collection, reports, official correspondence etc.


Security
- Security Risk Analysis; Reporting: Monitor the security context, conduct risk assessments, and provide regular updates and recommendations to support decision-making.
- Security Planning; Compliance: Develop and implement the Security Management Plan and SOPs, ensuring full compliance with Plan International standards.
- Safe Access; Movement Management: Support safe programme implementation through movement planning, tracking systems, and field mission risk mitigation.
- Incident; Crisis Management: Lead incident reporting and response, and support emergency preparedness, contingency planning, and crisis management.
- Staff Safety; Capacity Building: Ensure safety of staff and assets, deliver security briefings and trainings, and promote a strong security culture.
- Coordination; Partner Support: Liaise with security stakeholders and provide guidance to partners to strengthen their security risk management capacity.
- Represent Plan International Syria in relevant security coordination platforms, ensuring effective information sharing and coordination with key stakeholders.

- Strong communication & negotiation skills
- Strong organizational abilities; able to prioritize and manage short-term and continuing projects across diverse themes despite competing deadlines.
- Strong commitment to child safeguarding; Antifraud policies both inside and outside the workplace.
- Strong character traits, including team work, striving for high performance, emotional stability, resilience, adaptability, and ability to handle stress, strong initiative and self-motivation, cultural and gender sensitive, honest.
- Excellent written and oral communication skills, with excellent command of spoken and written English and Arabic.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We place a specific focus on girls and young women, who are most often left behind. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Plan International Syria has a range of programmes throughout the country, focusing on adolescent girls and boys and young people. All programmes are implemented in partnership with national and local partners.

Jun 01, 2026

English