Responsibilities
1-Daily Bookkeeping and Transaction Recording:
-Record all daily financial transactions accurately and
completely in the accounting system.
-Classify transactions according to the chart of accounts and
project codes.
-Prepare and post journal entries for all financial operations.
-Maintain the general ledger and ensure all accounts are up to date.
-Record accruals, prepayments, and adjusting entries as
needed.
2-Payment Processing:
-Process payment requests after verifying proper authorization and supporting documentation.
-Prepare payment vouchers and ensure compliance with
financial policies.
-Process staff expense reports and travel settlements per
organizational policy.
-Manage petty cash fund: disbursements, replenishment, and
reconciliation.
-Process vendor invoices and ensure timely payments.
3-Bank Reconciliations and Cash Management:
-Prepare monthly bank reconciliations for all organizational bank accounts.
-Investigate and resolve any discrepancies between bank
statements and accounting records.
-Maintain organized records of all banking transactions and
correspondence.
-Coordinate with the Treasury Officer on cash management
and bank deposits.
4-Payroll Support:
-Process monthly payroll calculations based on verified
timesheet data from HR.
-Calculate salary deductions (absences, advances, penalties) and additions (allowances, bonuses).
-Prepare payroll journals and post to the accounting system.
-Maintain payroll records and ensure confidentiality.
-Coordinate salary payments with the Treasury Officer within the first 5 days of each month.
5-Documentation and Filing:
-Maintain organized and complete financial files (payment
vouchers, receipts, invoices, contracts).
-Ensure all transactions have proper supporting
documentation before recording.
-Prepare and maintain the monthly closing checklist.
Support the Finance Officer by providing transaction-level
data for reports and audits.
-Archive financial documents according to organizational and donor retention policies.
Specific Vacancy Requirements
1-Digital Skills:
-Proficient in accounting software or
equivalent.
-Strong skills in Microsoft Excel (formulas, sorting,
filtering).
-Basic knowledge of database management.
2-Other Skills:
-High Accuracy and attention to detail in numerical work.
Strong organizational skills and systematic approach to filing
- Ability to work methodically and meet monthly closing
deadlines.
-Integrity and trustworthiness in handling financial
transactions.
-Knowledge of basic accounting principles (double-entry
bookkeeping).