Job ID
52302
Job Title
Finance Officer
To work for
Ghawth for Healthcare and Legal Protection
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy
Job Type
Part Time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
A. Revenue Receipt and Recording
- Receive cash, checks, bank transfers and in-kind contributions; count or inspect cash and in-kind items in the presence of a second staff member, and verify amounts against the pledge, grant contract or donation agreement.
- Issue the Official Receipt (FIN-01) or In-Kind Receipt (FIN-02) on the day of receipt, signed by the Finance Officer and countersigned by the Finance Manager.
- Deposit cash revenues in the bank on the same day or the next working day at the latest, as required by Financial Manual Chapter 1.
- Not post any foreign-sourced transfer to a revenue account until the Finance Manager confirms in writing that the MoSAL prior-approval gate has been cleared; hold such funds in a suspense/clearing account in the meantime (Financial Manual Ch. 1, Section V; Procedures Guide 1A).
- Record revenue on a cash basis at the date of receipt with the correct donor, grant and cost-center codes, and file the agreement, approval letter and receipt copy in the donor file.
B. Expense Verification and Payment Processing
- Verify budget availability against the approved budget line and cost center for every Payment Request (FIN-03) before it is routed for authorization.
- Check every invoice against the Financial Manual checklist (match to quotation, purchase order and contract; arithmetic and tax accuracy; organization name; date, signature and stamp; no unexplained alterations) and initial it as reviewed. No invoice may be paid without this review.
- Prepare the Payment Voucher (FIN-04) with all supporting documents attached, stamp paid documents "PAID" and "Project", and send a copy of each processed payment to the Procurement Department.
- Record expenses on an accrual basis with correct cost-center and donor/grant coding, and archive vouchers and supporting documents for not less than 10 years, or longer where a donor requires.
- Process staff advances (FIN-05) and their liquidation through Expense Reports (FIN-06), and refuse any new advance to a staff member with an overdue, unliquidated advance.
C. Cash, Bank and Financial-Institution Control
- Prepare Bank Payment Vouchers (FIN-08) for signature by the authorized bank signatories; the Finance Officer is not a bank signatory and does not hold check stock, the FI password or OTP, or a treasury key.
- Prepare monthly reconciliations of every bank and financial-institution account (FIN-09) by the 15th of the following month, follow up discrepancies with the bank, and clear reconciling items within 10 working days.
- Record petty-cash replenishments and treasury log-sheet movements in the ledgers. In line with the segregation rule in Financial Manual Chapter 3, the Finance Officer does not act as petty-cash custodian.
- Record frozen payments as paid for accounting purposes, as directed by the Finance Manager, and keep the related bank correspondence on file.
D. Accounting Records, Chart of Accounts and Cost Allocation
- Code every transaction to the Board-approved Chart of Accounts, Chart of Cost Centers and Chart of Jobs, and activate new accounts (FIN-10) only after Board or Finance Committee approval.
- Match cost centers to records daily, keep the agreed allocation bases in the Cost Allocation Sheet (FIN-11), and post the monthly cost-allocation entries prepared by the Finance Manager.
- Post prepaid and accrued adjusting entries, supplier advance entries, returns and allowances, in line with Financial Manual Chapter 2.
E. Currency Exchange
- Record each exchange transaction at the official CBS rate on the date of exchange (or the licensed bank rate where CBS has not published one), noting the rate and its source on the Bank Exchange Voucher (FIN-16).
- Record incoming transfers in main currency at the date of deposit, together with any resulting exchange gain or loss, in line with the Exchange Currency Policy (Financial Manual Ch. 8).
F. Budget Monitoring and Financial Reporting
- Close each accounting period and reconcile bank, advance and payable balances as the basis for the monthly and quarterly internal financial reports (FIN-15).
- Prepare the quarterly budget-versus-actual comparison by line, cost center and donor (FIN-14) for the Finance Manager, and update the budget in the accounting system after approved reallocations (FIN-13).
- Prepare schedules and supporting documents for donor financial reports, the annual financial statements and the external audit.
G. Internal Control, Compliance and Anti-Corruption
- Keep custody, authorization and disbursement in separate hands for every transaction (MoSAL Financial and Accounting System, Art. 4), and decline any task that would combine incompatible duties.
- Report any internal-control breach, suspected fraud, split purchase or misuse of funds through the reporting channel of the Anti-Corruption and Fraud Policy.
- Declare any conflict of interest with suppliers, donors or beneficiaries under the Conflict of Interest Policy, and keep financial data confidential and backed up.
- Receive cash, checks, bank transfers and in-kind contributions; count or inspect cash and in-kind items in the presence of a second staff member, and verify amounts against the pledge, grant contract or donation agreement.
- Issue the Official Receipt (FIN-01) or In-Kind Receipt (FIN-02) on the day of receipt, signed by the Finance Officer and countersigned by the Finance Manager.
- Deposit cash revenues in the bank on the same day or the next working day at the latest, as required by Financial Manual Chapter 1.
- Not post any foreign-sourced transfer to a revenue account until the Finance Manager confirms in writing that the MoSAL prior-approval gate has been cleared; hold such funds in a suspense/clearing account in the meantime (Financial Manual Ch. 1, Section V; Procedures Guide 1A).
- Record revenue on a cash basis at the date of receipt with the correct donor, grant and cost-center codes, and file the agreement, approval letter and receipt copy in the donor file.
B. Expense Verification and Payment Processing
- Verify budget availability against the approved budget line and cost center for every Payment Request (FIN-03) before it is routed for authorization.
- Check every invoice against the Financial Manual checklist (match to quotation, purchase order and contract; arithmetic and tax accuracy; organization name; date, signature and stamp; no unexplained alterations) and initial it as reviewed. No invoice may be paid without this review.
- Prepare the Payment Voucher (FIN-04) with all supporting documents attached, stamp paid documents "PAID" and "Project", and send a copy of each processed payment to the Procurement Department.
- Record expenses on an accrual basis with correct cost-center and donor/grant coding, and archive vouchers and supporting documents for not less than 10 years, or longer where a donor requires.
- Process staff advances (FIN-05) and their liquidation through Expense Reports (FIN-06), and refuse any new advance to a staff member with an overdue, unliquidated advance.
C. Cash, Bank and Financial-Institution Control
- Prepare Bank Payment Vouchers (FIN-08) for signature by the authorized bank signatories; the Finance Officer is not a bank signatory and does not hold check stock, the FI password or OTP, or a treasury key.
- Prepare monthly reconciliations of every bank and financial-institution account (FIN-09) by the 15th of the following month, follow up discrepancies with the bank, and clear reconciling items within 10 working days.
- Record petty-cash replenishments and treasury log-sheet movements in the ledgers. In line with the segregation rule in Financial Manual Chapter 3, the Finance Officer does not act as petty-cash custodian.
- Record frozen payments as paid for accounting purposes, as directed by the Finance Manager, and keep the related bank correspondence on file.
D. Accounting Records, Chart of Accounts and Cost Allocation
- Code every transaction to the Board-approved Chart of Accounts, Chart of Cost Centers and Chart of Jobs, and activate new accounts (FIN-10) only after Board or Finance Committee approval.
- Match cost centers to records daily, keep the agreed allocation bases in the Cost Allocation Sheet (FIN-11), and post the monthly cost-allocation entries prepared by the Finance Manager.
- Post prepaid and accrued adjusting entries, supplier advance entries, returns and allowances, in line with Financial Manual Chapter 2.
E. Currency Exchange
- Record each exchange transaction at the official CBS rate on the date of exchange (or the licensed bank rate where CBS has not published one), noting the rate and its source on the Bank Exchange Voucher (FIN-16).
- Record incoming transfers in main currency at the date of deposit, together with any resulting exchange gain or loss, in line with the Exchange Currency Policy (Financial Manual Ch. 8).
F. Budget Monitoring and Financial Reporting
- Close each accounting period and reconcile bank, advance and payable balances as the basis for the monthly and quarterly internal financial reports (FIN-15).
- Prepare the quarterly budget-versus-actual comparison by line, cost center and donor (FIN-14) for the Finance Manager, and update the budget in the accounting system after approved reallocations (FIN-13).
- Prepare schedules and supporting documents for donor financial reports, the annual financial statements and the external audit.
G. Internal Control, Compliance and Anti-Corruption
- Keep custody, authorization and disbursement in separate hands for every transaction (MoSAL Financial and Accounting System, Art. 4), and decline any task that would combine incompatible duties.
- Report any internal-control breach, suspected fraud, split purchase or misuse of funds through the reporting channel of the Anti-Corruption and Fraud Policy.
- Declare any conflict of interest with suppliers, donors or beneficiaries under the Conflict of Interest Policy, and keep financial data confidential and backed up.
Specific Vacancy Requirements
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About us
Ghawth delivers integrated humanitarian assistance—spanning primary and secondary healthcare as well as legal aid services—to all individuals affected by conflict, displacement, and disaster across the Syrian Arab Republic. We stand by the most vulnerable, regardless of location, circumstance, or the severity of conditions, upholding the right of every person to safety, health, and justice.
Our Core Pillars
Healthcare Services
Ghawth delivers primary and secondary healthcare to conflict-affected and displaced populations, including:
Emergency and primary healthcare in underserved areas
Reproductive, maternal, and child health services
Mental health and psychosocial support (MHPSS)
Non-communicable disease management and chronic care
Pharmaceutical supply chain management and access to essential medicines
Health system strengthening and community health education
Legal Aid & Justice Services
Recognizing that legal vulnerability compounds humanitarian need, Ghawth integrates professional legal expertise to provide:
Legal counseling and civil documentation support (civil registration, personal status documents)
Legal aid for displaced persons, refugees, and returnees navigating property and housing rights
Protection-based legal referrals for survivors of gender-based violence and human rights violations
Advocacy for policy and legislative reform to uphold humanitarian and human rights standards
Capacity-building for Syrian legal professionals operating in humanitarian contexts
Coordination with national and international legal bodies and judicial institutions
Our Core Pillars
Healthcare Services
Ghawth delivers primary and secondary healthcare to conflict-affected and displaced populations, including:
Emergency and primary healthcare in underserved areas
Reproductive, maternal, and child health services
Mental health and psychosocial support (MHPSS)
Non-communicable disease management and chronic care
Pharmaceutical supply chain management and access to essential medicines
Health system strengthening and community health education
Legal Aid & Justice Services
Recognizing that legal vulnerability compounds humanitarian need, Ghawth integrates professional legal expertise to provide:
Legal counseling and civil documentation support (civil registration, personal status documents)
Legal aid for displaced persons, refugees, and returnees navigating property and housing rights
Protection-based legal referrals for survivors of gender-based violence and human rights violations
Advocacy for policy and legislative reform to uphold humanitarian and human rights standards
Capacity-building for Syrian legal professionals operating in humanitarian contexts
Coordination with national and international legal bodies and judicial institutions
Required employees number
1
Posted On
Nov 15, 2026
Expiry Date
Dec 15, 2026
CV Language
English