Job ID
37264
Job Title
Administration, Finance and HR Assistant
To work for
Triangle Generation Humanitaire (TGH)
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy - Administrative
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
1: General responsibilities:
- Adhere to TGH policies, tools, handbooks and guidelines.
- Assist with the implementation of the Finance and HR function portfolio according to plan of action
- Prepare and develop status reports as required by the management
- Ensure proper filing of documents
- Promote and share ideas for improvement of the support function.
2: Administrative responsibilities:
- Contribute to translation of official documents.
- Administrative follow ups with bank, social security, etc.
- In charge of Securing Supporting Documents (physically and electronically).
- Archiving of the hardcopies and sharing scans to HQ by end of each month.
- Preparation, signature collection, archiving and scan of National and international staff timesheets on monthly basis.
- Any other support needed in the unit as requested by the Admin Manager or Admin Coordinator.
3 Financial responsibilities:
- Preparation and release of approved payments (including the payment of incentives to workers in the field)
- Preparation of tax and social security documents
- Contribute to the delivery of payments in the field (social insurance – teachers- MOE - tax and other interactions)
- Contributing to the preparation of financial statements and reconciliations
- Following utility bills with Logistics and ensuring we receive all bills on monthly basis
- Operational advance tracking (issuance, follow up, clearance)
- Collect information needed to prepare to pay employees.
- Update of the payment system on a daily basis
- Process to the review supporting document linked to the expenditures in order to ensure the compliance and the well justification of the incurred expenditures.
- Verify the required supporting documents of the accounting files and update the compliance tracker for any missing data, signature or documents and follow up to complete.
- Withdrawals from the bank (for cash box) and transfers
- Responding to enquiries from other departments
- Reporting discrepancies.
- Any other relevant ad-hoc duties in support of finance team
4: HR responsibilities:
- Review personnel files and update the HR Compliance Tracker for any missing/incomplete HR documents for personnel and follow up to complete.
- Regular update of TGH Syria mission staff contact list.
- Keep record of staff files regular updates. (Contracts, Job descriptions, etc.)
- Keep track of national staff of employment contracts and Performance Management files and appraisals (including follow ups with line managers to provide the files for their staff on timely manner)
- Keeps records (e.g. absences) and ensures that HR data is of good quality and kept up to date.
- Provide support in recruitment processes, including advertisements, filling applications, inviting candidates, organizing test and interview venues, collecting interview files and archiving, etc.
- Update the recruitment tracker.
The responsibilities and tasks indicated above are neither exhaustive nor definitive.
- Adhere to TGH policies, tools, handbooks and guidelines.
- Assist with the implementation of the Finance and HR function portfolio according to plan of action
- Prepare and develop status reports as required by the management
- Ensure proper filing of documents
- Promote and share ideas for improvement of the support function.
2: Administrative responsibilities:
- Contribute to translation of official documents.
- Administrative follow ups with bank, social security, etc.
- In charge of Securing Supporting Documents (physically and electronically).
- Archiving of the hardcopies and sharing scans to HQ by end of each month.
- Preparation, signature collection, archiving and scan of National and international staff timesheets on monthly basis.
- Any other support needed in the unit as requested by the Admin Manager or Admin Coordinator.
3 Financial responsibilities:
- Preparation and release of approved payments (including the payment of incentives to workers in the field)
- Preparation of tax and social security documents
- Contribute to the delivery of payments in the field (social insurance – teachers- MOE - tax and other interactions)
- Contributing to the preparation of financial statements and reconciliations
- Following utility bills with Logistics and ensuring we receive all bills on monthly basis
- Operational advance tracking (issuance, follow up, clearance)
- Collect information needed to prepare to pay employees.
- Update of the payment system on a daily basis
- Process to the review supporting document linked to the expenditures in order to ensure the compliance and the well justification of the incurred expenditures.
- Verify the required supporting documents of the accounting files and update the compliance tracker for any missing data, signature or documents and follow up to complete.
- Withdrawals from the bank (for cash box) and transfers
- Responding to enquiries from other departments
- Reporting discrepancies.
- Any other relevant ad-hoc duties in support of finance team
4: HR responsibilities:
- Review personnel files and update the HR Compliance Tracker for any missing/incomplete HR documents for personnel and follow up to complete.
- Regular update of TGH Syria mission staff contact list.
- Keep record of staff files regular updates. (Contracts, Job descriptions, etc.)
- Keep track of national staff of employment contracts and Performance Management files and appraisals (including follow ups with line managers to provide the files for their staff on timely manner)
- Keeps records (e.g. absences) and ensures that HR data is of good quality and kept up to date.
- Provide support in recruitment processes, including advertisements, filling applications, inviting candidates, organizing test and interview venues, collecting interview files and archiving, etc.
- Update the recruitment tracker.
The responsibilities and tasks indicated above are neither exhaustive nor definitive.
Qualifications
Qualification and experience:
- Minimum 3 year of relevant work experience
- Bachelor Degree in Accounting /Finance
- Good knowledge of accounting and bookkeeping procedures
- Knowledge in Syrian Labour, Social Security and tax laws.
- High numerical accuracy and attention to detail
- Experience in Database management
- Ability to follow up on a range of tasks.
- Flexibility to travel when required
- Good level in written and spoken English.
- Good computer skills: Word, Excel, Outlook, Power-point.
Soft skill:
- Excellent time management skills
- Strong organizational skills with the ability to multi-task
- Excellent communication and interpersonal skills.
- Adaptability.
- Problem solving ability.
- Ability to work independently and on a team
- Ability to work under pressure.
- Minimum 3 year of relevant work experience
- Bachelor Degree in Accounting /Finance
- Good knowledge of accounting and bookkeeping procedures
- Knowledge in Syrian Labour, Social Security and tax laws.
- High numerical accuracy and attention to detail
- Experience in Database management
- Ability to follow up on a range of tasks.
- Flexibility to travel when required
- Good level in written and spoken English.
- Good computer skills: Word, Excel, Outlook, Power-point.
Soft skill:
- Excellent time management skills
- Strong organizational skills with the ability to multi-task
- Excellent communication and interpersonal skills.
- Adaptability.
- Problem solving ability.
- Ability to work independently and on a team
- Ability to work under pressure.
Specific Vacancy Requirements
- Respect TGH’s Policies and Internal Regulations.
- Respect its contract and Job Profile.
- Respect TGH security rules indicated by the security focal point at all times.
- Respect its contract and Job Profile.
- Respect TGH security rules indicated by the security focal point at all times.
Salary and Benefits
According to TGH salary scale.
About us
'Actor in a sustainable and shared solidarity'
Established in 1994 TGH is an International Non-Governmental Organization (INGO) designing and implementing emergency, rehabilitation and development programs. Its action includes several areas of expertise within a comprehensive approach: the programs fall within the fields of Education; Water Hygiene Sanitation; Food Security, Livelihood Rural Development. In 2018, TGH operates in 10 countries and manages 70 programs.
TGH has been registered in Syria in May 2017 and works under the coordination of the Syrian Arab Red Crescent (SARC). Both Organisations have agreed to cooperate in order to enhance their common objective of offering humanitarian aid to the Syrian affected people that need help wherever it is possible in the country. The main TGH sectors of activities in Syria are WASH and Education.
A preliminary assessment in the WASH sector has been carried-out by TGH from 18th July to 27th July 2017 under the coordination and with the support of SARC. Another one has been conducted by TGH team and SARC in Hama in October 2018.
Since then, TGH signed 2 WASH projects in Hama under SHF and Rural Damascus under CDCS, and is planning to submit project proposal to various donors in 2019.
Established in 1994 TGH is an International Non-Governmental Organization (INGO) designing and implementing emergency, rehabilitation and development programs. Its action includes several areas of expertise within a comprehensive approach: the programs fall within the fields of Education; Water Hygiene Sanitation; Food Security, Livelihood Rural Development. In 2018, TGH operates in 10 countries and manages 70 programs.
TGH has been registered in Syria in May 2017 and works under the coordination of the Syrian Arab Red Crescent (SARC). Both Organisations have agreed to cooperate in order to enhance their common objective of offering humanitarian aid to the Syrian affected people that need help wherever it is possible in the country. The main TGH sectors of activities in Syria are WASH and Education.
A preliminary assessment in the WASH sector has been carried-out by TGH from 18th July to 27th July 2017 under the coordination and with the support of SARC. Another one has been conducted by TGH team and SARC in Hama in October 2018.
Since then, TGH signed 2 WASH projects in Hama under SHF and Rural Damascus under CDCS, and is planning to submit project proposal to various donors in 2019.
Required employees number
1
Posted On
Nov 01, 2023
Expiry Date
Dec 01, 2023
Photo
Required
CV Language
English