Job ID
37479
Job Title
Procurement Assistant
To work for
ZOA - International
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Intermediate Institute
Responsibilities
The Procurement Assistant provides procurement support for the ZOA Programme in Damascus in line with logistical, financial and administrative processes, helping to ensure the timely and cost effective implementation of the programme.
1.Assist in looking for new providers of goods and services to offer a better service to projects. Additionally, supports the process of contracting services and consultancies.
2.Assist in sending purchasing requests to trustable vendors and evaluates the proposals in coordination with Logistics & Procurement Officer.
3.Assists in the preparation of bids analysis, purchase requisitions, quotations and ensures the completion of ZOA forms and their corresponding signatures.
4.Preparation of monthly reports for the Logistics & Procurement Officer, including commitments funds, requisitions, purchase orders.
5.Monthly update of the open purchase requisitions status.
6.Support in the tender process and assist with the effective organization of Procurement Packs (PRs, RFQs, QAMs, minutes of tender meetings, and Agreements) as well as supplier evaluation, filing and archiving on the SharePoint.
7.Follow up suppliers’ payments.
8.Update procurement tracker records regularly, according to the received purchase orders and the released payments.
9.Ensure that all payments and transactions are registered timely.
10.Keep track of vendors bills and coordinate payment to vendors.
11.Pursues a right level of segregation of duties
12.Any other tasks requested by the line manager.
1.Assist in looking for new providers of goods and services to offer a better service to projects. Additionally, supports the process of contracting services and consultancies.
2.Assist in sending purchasing requests to trustable vendors and evaluates the proposals in coordination with Logistics & Procurement Officer.
3.Assists in the preparation of bids analysis, purchase requisitions, quotations and ensures the completion of ZOA forms and their corresponding signatures.
4.Preparation of monthly reports for the Logistics & Procurement Officer, including commitments funds, requisitions, purchase orders.
5.Monthly update of the open purchase requisitions status.
6.Support in the tender process and assist with the effective organization of Procurement Packs (PRs, RFQs, QAMs, minutes of tender meetings, and Agreements) as well as supplier evaluation, filing and archiving on the SharePoint.
7.Follow up suppliers’ payments.
8.Update procurement tracker records regularly, according to the received purchase orders and the released payments.
9.Ensure that all payments and transactions are registered timely.
10.Keep track of vendors bills and coordinate payment to vendors.
11.Pursues a right level of segregation of duties
12.Any other tasks requested by the line manager.
Qualifications
•Associate's degree (institute) or bachelor's degree in Business Administration, preferably in Economics or Supply Chain Management, or a related university degree.
•Minimum working experience of at least 2 years in procurement, or 2-3 years’ experience in a similar role, preferably in an INGO.
•Very good spoken and written command of English language.
•Excellent spoken and written command of Arabic language.
•Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
•Experience with donor requirements and compliance is a plus.
•Previous UNSSAFE, HEAT or other similar personal safety awareness training preferred
•Minimum working experience of at least 2 years in procurement, or 2-3 years’ experience in a similar role, preferably in an INGO.
•Very good spoken and written command of English language.
•Excellent spoken and written command of Arabic language.
•Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
•Experience with donor requirements and compliance is a plus.
•Previous UNSSAFE, HEAT or other similar personal safety awareness training preferred
Specific Vacancy Requirements
Regular travel to the field offices for meetings with ZOA team there.
Regular travel to the field may be required to liaise with contractors and/or suppliers and assist with distributions.
Only selected candidates will be contacted and invited to participate in the process of recruitment. Documents that do not match the profile above will not be considered.
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Duration of Position: 6 months renewable subject to performance and funding, (first three months are probation period).
Closing Date: November 30,2023
Regular travel to the field may be required to liaise with contractors and/or suppliers and assist with distributions.
Only selected candidates will be contacted and invited to participate in the process of recruitment. Documents that do not match the profile above will not be considered.
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Duration of Position: 6 months renewable subject to performance and funding, (first three months are probation period).
Closing Date: November 30,2023
Salary and Benefits
As per ZOA's Policy
About us
ZOA is an international NGO, which offers RELIEF to people who are affected by conflict or natural disasters. ZOA wants to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities, we work on the RECOVERY until they can provide to take care of their livelihoods. The work of ZOA is coordinated from the Netherlands. From there ZOA operates in seventeen countries in Africa, Middle East Region and Asia. ZOA works approximately with 900 employees worldwide.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. After ZOA’s registration with the Ministry of Foreign Affairs (MOFA) in 2018, the organization established an office in Damascus in 2019. Since then, ZOA has been working with crisis affected communities across Livelihoods, WASH, Education and Shelter sectors. ZOA implements directly, as well as through local partners. ZOA seeks to reach the most vulnerable groups- women, children, elderly, female headed households, persons with disablities and internally displaced persons.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. After ZOA’s registration with the Ministry of Foreign Affairs (MOFA) in 2018, the organization established an office in Damascus in 2019. Since then, ZOA has been working with crisis affected communities across Livelihoods, WASH, Education and Shelter sectors. ZOA implements directly, as well as through local partners. ZOA seeks to reach the most vulnerable groups- women, children, elderly, female headed households, persons with disablities and internally displaced persons.
Required employees number
1
Posted On
Nov 16, 2023
Expiry Date
Dec 01, 2023
CV Language
English