Job ID
37584
Job Title
ADMIN ASSISTANT
To work for
Oxfam Syria
Country
Syria
City
Der Al Zour
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
• Lead in ensuring that administration filing systems, both manual and computerized, are efficient and maintained to high standard, and that the filing lists are kept up to date and circulated.
• Maintain fuel level in the safe level for the hub power supply in accordance with the logistics officer.
• Maintain contact lists for both external and internal contacts (Staff, INGO, Government contacts) and circulate to Syria Staff and Oxford teams as required in coordination with Area Manager and admin manager.
• Supervise, manage and organize cleaners.
• Ensure that pantries are fully stocked at all times.
• Provide records of meetings rooms.
• Support all hotel and accommodation arrangements for Oxfam staff and visitors.
• Support on travel arrangements for travelling staff and visitors. (Travel arrangement/fleet must be arranged by LOG) Admin only responsible in arranging accommodation)
• Carry out store management for office stationery by making requisitions; set up procedure for identifying needs for stationery & store/distribute stationery according to departmental procedures.
• Provide effective and efficient administrative support to all members of staff (Sim cards, ID, Business Cards)
Ensure implementation of Oxfam Administrative policies.
• Ensure implementation of Oxfam’s Gender, Diversity and Equal Opportunities Policies; contribute to the development and sustenance of an organizational environment, which is gender sensitive and ethnic sensitive.
• Lead in ensuring that administration filing systems, both manual and computerized, are efficient and maintained to high standard, and that the filing lists are kept up to date and circulated.
• Maintain fuel level in the safe level for the hub power supply in accordance with the logistics officer.
• Maintain contact lists for both external and internal contacts (Staff, INGO, Government contacts) and circulate to Syria Staff and Oxford teams as required in coordination with Area Manager and admin manager.
• Supervise, manage and organize cleaners.
• Ensure that pantries are fully stocked at all times.
• Provide records of meetings rooms.
• Support all hotel and accommodation arrangements for Oxfam staff and visitors.
• Support on travel arrangements for travelling staff and visitors. (Travel arrangement/fleet must be arranged by LOG) Admin only responsible in arranging accommodation)
• Carry out store management for office stationery by making requisitions; set up procedure for identifying needs for stationery & store/distribute stationery according to departmental procedures.
• Provide effective and efficient administrative support to all members of staff (Sim cards, ID, Business Cards)
Ensure implementation of Oxfam Administrative policies.
• Ensure implementation of Oxfam’s Gender, Diversity and Equal Opportunities Policies; contribute to the development and sustenance of an organizational environment, which is gender sensitive and ethnic sensitive.
Qualifications
Experience, Knowledge & Competencies
ESSENTIAL
• Self-Awareness
• Mutual accountability
• Sound Judgement and decision making
In addition:
• Ability to work in a team
• good listeners and has communication skills
• Organizing goals through creating conditions of success
• minimum 1 to 2 years of relevant experience in similar functions related to facility administration.
• Competency in use of relevant technology systems (MS Office suite, and accuracy skills)
• Fluency in Arabic and English (written and verbal)
• Diplomacy, tact, and negotiating skills.
Desirable
• Ability to organize work effectively and support others, and work in a team
• Ability to view problems as parts of an overall system and in their relation to the whole system
ESSENTIAL
• Self-Awareness
• Mutual accountability
• Sound Judgement and decision making
In addition:
• Ability to work in a team
• good listeners and has communication skills
• Organizing goals through creating conditions of success
• minimum 1 to 2 years of relevant experience in similar functions related to facility administration.
• Competency in use of relevant technology systems (MS Office suite, and accuracy skills)
• Fluency in Arabic and English (written and verbal)
• Diplomacy, tact, and negotiating skills.
Desirable
• Ability to organize work effectively and support others, and work in a team
• Ability to view problems as parts of an overall system and in their relation to the whole system
Specific Vacancy Requirements
This position will close after 2 weeks on 06 December 2023
Salary and Benefits
as per oxfam salary scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Nov 22, 2023
Expiry Date
Dec 07, 2023
CV Language
English