Job ID
42273
Job Title
HR Coordinator (Recruitment and Onboarding)
To work for
Save the Children
Country
Syria
City
Damascus
Field of Work
HR/QM
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
KEY AREAS OF ACCOUNTABILITY:
1. RECRUITMENT, SELECTION AND PLACEMENT:
Coordinate with department heads to ensure all hiring requests are completed according to Recruiting Policies and Procedures of Save the Children.
Responsible for internal and external vacancy announcement based on SCI formats for approved recruitments following the highest standards of transparency while conducting recruitment processes representing the HR department.
Ensure that Save the Children country personnel hiring strictly adheres to Country labor law and other laws as applicable. That includes payment of appropriate taxes, benefits, security clearance of candidates before hiring etc.
Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.
Support National recruitment process (sourcing, interviewing and on-boarding) and to participate in the interview process for up to Coordinators’ levels positions.
Support for international recruitments (sourcing, arranging interviews, reference check, vetting process and regret letters)
Responsible for volunteer agreements and hiring process.
Responsible for HR consultancy hiring process and processing all related payments
Coordinate with Area office to provide approved documents on timely manner
Ensure that all staff contracts/ contracts extensions are signed and send back to HR department in a timely manner
Using a variety of methods, including internet data mining, cold calling, online databases, social media, internal database, employee referrals, career fairs, and other relevant sources to find candidates that meet the target profiles for open and upcoming vacancies.
Responsible for national recruitment processes by advising hiring managers from an HR perspective and facilitating international recruitment process including filing and ensure transparency in the process.
2. Onboarding:
Ensure that orientation is conducted for each newly hired national and expatriate staff.
Lead the development and implementation of consistent systems of new staff induction and service requests between HR and other departments access to different platforms used as per the nature of the role of the new joiner.
Ensure new hires are provided with SCI email and all relevant documents upon starting their positions. This includes signing of a Job Description, contract, policies and procedures especially the National Employee Handbook and SCI safeguarding policies.
Confirm new staff are trained on timesheet and HR administration procedures.
3. Payroll:
Responsible for payroll processing and ensure its compliant with Jordanian laws and donor regulations.
Collaborate with HR Manager to revise salary scale and participate in regular national salary surveys in order to ensure that that salaries and benefits are competitive within the market.
4. Human Resource ADMINSTRATION
Ensure personnel and job files are being maintained to the required level in line with Save the Children rules and regulations, including recruitment documents, CVs, valid contracts, Personnel Forms, timesheets, leave days, employee data sheets, disciplinary papers and annual performance evaluations.
Ensure quality and accurate data for all national employees is maintained and updated.
Manage the personnel files and ensure they are up to date with all the required documents at all times.
Ensure confidentiality of the personnel file assess of files by only the HR Manager or designated.
Ensure that exit processes for staff departing Save the Children -SRO is conducted in line with the HR policies and Save the Children -SRO requirements.
Follow up on the leaver process by completing all exit procedures.
Contract management of staff (including staff contracts, extensions, and amendments).
Focal point for HR online systems: Oracle, Agresso Effort Reporting, Taleo.
Responsible for providing data input for the Regional quarterly reports (Recruitments, Turnover, sitreps, updating staff list)
5. Policies and Manuals
Recommend updates to the National Employee Handbook in line with latest Labor Law and clarify as necessary with staff.
Stay abreast of the local law and ensure all changes are adequately shared with HR Manager.
Monitor HR related laws, policies and best practices to ensure that personnel policies, employment practices, and compensation packages are within the limits of established guidelines, procedures, and policies of Save the Children and national laws.
Sensitize and familiarize all staff working for Syria Response Office in Amman to HR policies.
6. System support
Focal point for Oracle HR system and responsible of having all staff records up to date and to follow up on any system and technical issues.
7. Other
Other projects as defined by the HRM.
Be prepared to vary day to day activities and work pattern/hours in humanitarian response situations.
Position holder may be required to outside of normal duties and working hours during emergency responses.
1. RECRUITMENT, SELECTION AND PLACEMENT:
Coordinate with department heads to ensure all hiring requests are completed according to Recruiting Policies and Procedures of Save the Children.
Responsible for internal and external vacancy announcement based on SCI formats for approved recruitments following the highest standards of transparency while conducting recruitment processes representing the HR department.
Ensure that Save the Children country personnel hiring strictly adheres to Country labor law and other laws as applicable. That includes payment of appropriate taxes, benefits, security clearance of candidates before hiring etc.
Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.
Support National recruitment process (sourcing, interviewing and on-boarding) and to participate in the interview process for up to Coordinators’ levels positions.
Support for international recruitments (sourcing, arranging interviews, reference check, vetting process and regret letters)
Responsible for volunteer agreements and hiring process.
Responsible for HR consultancy hiring process and processing all related payments
Coordinate with Area office to provide approved documents on timely manner
Ensure that all staff contracts/ contracts extensions are signed and send back to HR department in a timely manner
Using a variety of methods, including internet data mining, cold calling, online databases, social media, internal database, employee referrals, career fairs, and other relevant sources to find candidates that meet the target profiles for open and upcoming vacancies.
Responsible for national recruitment processes by advising hiring managers from an HR perspective and facilitating international recruitment process including filing and ensure transparency in the process.
2. Onboarding:
Ensure that orientation is conducted for each newly hired national and expatriate staff.
Lead the development and implementation of consistent systems of new staff induction and service requests between HR and other departments access to different platforms used as per the nature of the role of the new joiner.
Ensure new hires are provided with SCI email and all relevant documents upon starting their positions. This includes signing of a Job Description, contract, policies and procedures especially the National Employee Handbook and SCI safeguarding policies.
Confirm new staff are trained on timesheet and HR administration procedures.
3. Payroll:
Responsible for payroll processing and ensure its compliant with Jordanian laws and donor regulations.
Collaborate with HR Manager to revise salary scale and participate in regular national salary surveys in order to ensure that that salaries and benefits are competitive within the market.
4. Human Resource ADMINSTRATION
Ensure personnel and job files are being maintained to the required level in line with Save the Children rules and regulations, including recruitment documents, CVs, valid contracts, Personnel Forms, timesheets, leave days, employee data sheets, disciplinary papers and annual performance evaluations.
Ensure quality and accurate data for all national employees is maintained and updated.
Manage the personnel files and ensure they are up to date with all the required documents at all times.
Ensure confidentiality of the personnel file assess of files by only the HR Manager or designated.
Ensure that exit processes for staff departing Save the Children -SRO is conducted in line with the HR policies and Save the Children -SRO requirements.
Follow up on the leaver process by completing all exit procedures.
Contract management of staff (including staff contracts, extensions, and amendments).
Focal point for HR online systems: Oracle, Agresso Effort Reporting, Taleo.
Responsible for providing data input for the Regional quarterly reports (Recruitments, Turnover, sitreps, updating staff list)
5. Policies and Manuals
Recommend updates to the National Employee Handbook in line with latest Labor Law and clarify as necessary with staff.
Stay abreast of the local law and ensure all changes are adequately shared with HR Manager.
Monitor HR related laws, policies and best practices to ensure that personnel policies, employment practices, and compensation packages are within the limits of established guidelines, procedures, and policies of Save the Children and national laws.
Sensitize and familiarize all staff working for Syria Response Office in Amman to HR policies.
6. System support
Focal point for Oracle HR system and responsible of having all staff records up to date and to follow up on any system and technical issues.
7. Other
Other projects as defined by the HRM.
Be prepared to vary day to day activities and work pattern/hours in humanitarian response situations.
Position holder may be required to outside of normal duties and working hours during emergency responses.
Qualifications
EXPERIENCE AND SKILLS:
A Bachelor degree in Human Resource Management and or Business Administration or any other relevant degrees.
Minimum of 3 years of experience in Human Resources (with at least one year in managerial roles).
Extensive knowledge of Jordanian Labor Law and related legislation and issues concerning local labor market.
Strong communication (written and spoken), and interpersonal skills in English and Arabic, with experience in working with multicultural teams across diverse cultures and geographical distances.
Demonstrated excellent skills in planning, coordination, and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
Proven operational generalist experience of providing service to staff and colleagues across a full range of HR issues.
Advanced working knowledge with MS Office applications (i.e., Word, advanced Excel, Outlook, Teams) with high degree of proficiency and productivity.
Strong understanding and experience of the recruitment lifecycle.
Experience of coordinating onboarding processes.
Ability to build relationships quickly with a wide variety of people, both internally and externally.
Good facilitation skills and ability to deliver induction briefing/training
Able to work to tight deadlines and under pressure.
Able to work with minimum supervision, using tact and diplomacy.
Understand the importance of confidentiality.
Desirable:
HR and/or Admin experience in emergency response especially on heavy recruitment, emergency recruitment and onboarding.
An understanding of direct and proactive sourcing methods would be an advantage.
A Bachelor degree in Human Resource Management and or Business Administration or any other relevant degrees.
Minimum of 3 years of experience in Human Resources (with at least one year in managerial roles).
Extensive knowledge of Jordanian Labor Law and related legislation and issues concerning local labor market.
Strong communication (written and spoken), and interpersonal skills in English and Arabic, with experience in working with multicultural teams across diverse cultures and geographical distances.
Demonstrated excellent skills in planning, coordination, and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
Proven operational generalist experience of providing service to staff and colleagues across a full range of HR issues.
Advanced working knowledge with MS Office applications (i.e., Word, advanced Excel, Outlook, Teams) with high degree of proficiency and productivity.
Strong understanding and experience of the recruitment lifecycle.
Experience of coordinating onboarding processes.
Ability to build relationships quickly with a wide variety of people, both internally and externally.
Good facilitation skills and ability to deliver induction briefing/training
Able to work to tight deadlines and under pressure.
Able to work with minimum supervision, using tact and diplomacy.
Understand the importance of confidentiality.
Desirable:
HR and/or Admin experience in emergency response especially on heavy recruitment, emergency recruitment and onboarding.
An understanding of direct and proactive sourcing methods would be an advantage.
Specific Vacancy Requirements
SKILLS AND BEHAVIOURS (Values in Practice)
Accountability:
holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
Ambition:
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
future orientated, thinks strategically and on a global scale.
Collaboration:
approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, members and external partners and supporters.
values diversity, understands where different people are coming from, able to work cross-culturally.
Creativity:
develops and encourages new and innovative solutions.
cuts away bureaucracy and encourages an entrepreneurial approach.
Integrity:
honest, encourages openness and transparency, builds trust and confidence.
displays consistent excellent judgement.
Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Additional job responsibilities
The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Same Posting Description for Internal and External Candidates
Accountability:
holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
Ambition:
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
future orientated, thinks strategically and on a global scale.
Collaboration:
approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, members and external partners and supporters.
values diversity, understands where different people are coming from, able to work cross-culturally.
Creativity:
develops and encourages new and innovative solutions.
cuts away bureaucracy and encourages an entrepreneurial approach.
Integrity:
honest, encourages openness and transparency, builds trust and confidence.
displays consistent excellent judgement.
Equal Opportunities
The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety
The post holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Additional job responsibilities
The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Same Posting Description for Internal and External Candidates
Salary and Benefits
Please submit your application before 18 March 2025
About us
Save The Children International
Required employees number
1
Posted On
Mar 09, 2025
Expiry Date
Apr 08, 2025
CV Language
English
