Job ID
42710
Job Title
Country Finance Manager
To work for
Gruppo di Volontariato Civile GVC
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Master
Responsibilities
1. Financial Reporting & Donor Compliance
• Support the Head of Support Services in preparing accurate and timely financial reports in compliance with donor requirements and ensure all financial reports meet the guidelines set by donors (e.g., ECHO, AICS, UN, etc.).
• Update and oversight periodically the budgets (FFU) and ensure the lists of financial transactions are correct and validated.
• Support the Head of Support Services in preparing financial progress reports (FFU), highlighting key financial insights and any risks to Budget Holders (PMs), Head of Program, and Country Director.
2. Budgeting & Forecasting
• Support the Head of Support Services in preparing budget forecasts for support costs (Finance and HR), in collaboration with HR staff, ensuring projections are in line with both programmatic needs and donor requirements.
• Assist in the preparation and consolidation of Projects and Country-level budgets, together with budget amendments as needed.
3. Supervision & Coordination
• Supervise the Finance Officer and Finance Assistant, providing day-to-day guidance and ensuring tasks are executed accurately and efficiently.
• Ensure proper coordination between the Head of Support Services and the finance team to facilitate seamless financial operations and communication.
• Oversee the day-to-day financial tasks to ensure smooth functioning of WW-GVC offices.
4. Cash Flow, Treasury & Bank Account Management
• Supervise the correct management of WW-GVC cash and bank accounts, ensuring adherence to WW-GVC’s financial management manual and SOPs.
• Ensure timely and accurate reconciliation of all cash and bank accounts and manage the correct usage of WW-GVC payment tools.
• Monitor cash flow and maintain liquidity, ensuring funds are available for project activities.
• Maintain and manage relationships with banks, transfer companies, and other financial institutions to ensure efficient financial operations.
5. Financial Control Systems
• Support the Head of Support Services and the Regional Finance Manager in developing, reviewing and implementing strong financial procedures and control systems in line with WW-GVC guidelines to ensure transparency and accountability.
• Ensure that all expenditures are properly recorded and timely uploaded into the WW-GVC financial system (NP Square).
• Supervise and organize financial/administrative documentation in accordance with both WW-GVC and donor procedures.
6. Compliance & Audit
• Coordinate with external auditors for audits, tax declarations, and other financial reviews as required, ensuring timely submission of reports.
• Ensure compliance with WW-GVC policies, national laws, and donor requirements related to taxes, financial reporting, and accounting.
• Review the financial aspects of tenders and contracts, ensuring adherence to procurement policies and donor regulations.
7. Procurement & Logistics
• Liaise, in coordination with the Head of Support Services, with the Procurement and Logistics Team to review the correct implementation of procurement procedures and templates before payments are released.
• Assist the Head of Support Services in overseeing the financial aspects of tenders, ensuring that financial guidelines are followed, and donor requirements are respected.
8. Donor Relations & Advisory
• Advise Budget Holders on donor financial procedures and allocations, ensuring effective fund utilization within program activities.
• Provide guidance on donor budget flexibility and financial regulations during project implementation.
Perform any other tasks assigned by the supervisor as required and related to the nature of work.
• Support the Head of Support Services in preparing accurate and timely financial reports in compliance with donor requirements and ensure all financial reports meet the guidelines set by donors (e.g., ECHO, AICS, UN, etc.).
• Update and oversight periodically the budgets (FFU) and ensure the lists of financial transactions are correct and validated.
• Support the Head of Support Services in preparing financial progress reports (FFU), highlighting key financial insights and any risks to Budget Holders (PMs), Head of Program, and Country Director.
2. Budgeting & Forecasting
• Support the Head of Support Services in preparing budget forecasts for support costs (Finance and HR), in collaboration with HR staff, ensuring projections are in line with both programmatic needs and donor requirements.
• Assist in the preparation and consolidation of Projects and Country-level budgets, together with budget amendments as needed.
3. Supervision & Coordination
• Supervise the Finance Officer and Finance Assistant, providing day-to-day guidance and ensuring tasks are executed accurately and efficiently.
• Ensure proper coordination between the Head of Support Services and the finance team to facilitate seamless financial operations and communication.
• Oversee the day-to-day financial tasks to ensure smooth functioning of WW-GVC offices.
4. Cash Flow, Treasury & Bank Account Management
• Supervise the correct management of WW-GVC cash and bank accounts, ensuring adherence to WW-GVC’s financial management manual and SOPs.
• Ensure timely and accurate reconciliation of all cash and bank accounts and manage the correct usage of WW-GVC payment tools.
• Monitor cash flow and maintain liquidity, ensuring funds are available for project activities.
• Maintain and manage relationships with banks, transfer companies, and other financial institutions to ensure efficient financial operations.
5. Financial Control Systems
• Support the Head of Support Services and the Regional Finance Manager in developing, reviewing and implementing strong financial procedures and control systems in line with WW-GVC guidelines to ensure transparency and accountability.
• Ensure that all expenditures are properly recorded and timely uploaded into the WW-GVC financial system (NP Square).
• Supervise and organize financial/administrative documentation in accordance with both WW-GVC and donor procedures.
6. Compliance & Audit
• Coordinate with external auditors for audits, tax declarations, and other financial reviews as required, ensuring timely submission of reports.
• Ensure compliance with WW-GVC policies, national laws, and donor requirements related to taxes, financial reporting, and accounting.
• Review the financial aspects of tenders and contracts, ensuring adherence to procurement policies and donor regulations.
7. Procurement & Logistics
• Liaise, in coordination with the Head of Support Services, with the Procurement and Logistics Team to review the correct implementation of procurement procedures and templates before payments are released.
• Assist the Head of Support Services in overseeing the financial aspects of tenders, ensuring that financial guidelines are followed, and donor requirements are respected.
8. Donor Relations & Advisory
• Advise Budget Holders on donor financial procedures and allocations, ensuring effective fund utilization within program activities.
• Provide guidance on donor budget flexibility and financial regulations during project implementation.
Perform any other tasks assigned by the supervisor as required and related to the nature of work.
Qualifications
Qualifications and Knowledge
• Master or equivalent in Economy science / Business Administration
• Deep understanding of the context
• Fluency in English and Arabic is essential
Professional experience
• At least 3 years in the Finance sector with 1 year in similar positions in a comparable context
• At least 3 years in the humanitarian sector
• Extensive experience in Finance / Internal Audit management and procedures
Skills and Abilities
• Leadership, planning, organization, and teamwork skills
• Proactive and dynamic attitude
• Interpersonal skills and intercultural approach
• Good listening and communication skills
• Good negotiation and conflict resolution skills
• Master or equivalent in Economy science / Business Administration
• Deep understanding of the context
• Fluency in English and Arabic is essential
Professional experience
• At least 3 years in the Finance sector with 1 year in similar positions in a comparable context
• At least 3 years in the humanitarian sector
• Extensive experience in Finance / Internal Audit management and procedures
Skills and Abilities
• Leadership, planning, organization, and teamwork skills
• Proactive and dynamic attitude
• Interpersonal skills and intercultural approach
• Good listening and communication skills
• Good negotiation and conflict resolution skills
Specific Vacancy Requirements
In the process of recruitment, selection and appointment We World GVC implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented
Salary and Benefits
Salary will be established according to GVC salary scale.
only pre-selected candidates will be contacted the applications will be reviewed as they are received and the position may be before the deadline.
only pre-selected candidates will be contacted the applications will be reviewed as they are received and the position may be before the deadline.
About us
Gruppo di Volontariato Civile, GVC - a non-governmental, and independent organization, founded in 1971 in Bologna (Italy).
Since its foundation, GVC is active in international development aid projects, humanitarian aid to populations suffering from conflicts and natural disasters to reconstruction, hygiene, and food security; from rural development to education, to the protection of women's and children's rights.
In over forty years of activity, GVC had operated in all parts of the world, carrying out thousands of projects. collaborating with public institutions, cultural associations, cooperatives, and Italian and European NGOs,
In Syria, among 2010 and 2011, GVC implemented a project in Syria, in the city of Aleppo, strengthening the educational system in public schools taking in consideration presence of Iraqi students refugees.
At the end of 2013 GVC obtained the authorization from the Syrian Ministry of Foreign Affairs to work in humanitarian aid in the crisis.
WeWorld GVC is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.
WeWorld GVC has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.
WeWorld GVC commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.
WeWorld GVC promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behavior from all its staff, who are requested to adhere to the principles and behavioral rules defined in the CoEC and the Organizational Policies.
The Code of Ethics and Conduct (CoEC), PSEAH, Child safeguarding and all the organizational policies can be found here: https://www.WeWorld GVC.it/en/about-us/transparency
Since its foundation, GVC is active in international development aid projects, humanitarian aid to populations suffering from conflicts and natural disasters to reconstruction, hygiene, and food security; from rural development to education, to the protection of women's and children's rights.
In over forty years of activity, GVC had operated in all parts of the world, carrying out thousands of projects. collaborating with public institutions, cultural associations, cooperatives, and Italian and European NGOs,
In Syria, among 2010 and 2011, GVC implemented a project in Syria, in the city of Aleppo, strengthening the educational system in public schools taking in consideration presence of Iraqi students refugees.
At the end of 2013 GVC obtained the authorization from the Syrian Ministry of Foreign Affairs to work in humanitarian aid in the crisis.
WeWorld GVC is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.
WeWorld GVC has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.
WeWorld GVC commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.
WeWorld GVC promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behavior from all its staff, who are requested to adhere to the principles and behavioral rules defined in the CoEC and the Organizational Policies.
The Code of Ethics and Conduct (CoEC), PSEAH, Child safeguarding and all the organizational policies can be found here: https://www.WeWorld GVC.it/en/about-us/transparency
Required employees number
1
Posted On
Apr 17, 2025
Expiry Date
May 17, 2025
CV Language
English
