Admin Manager

Syria

Finances/Accountancy - HR/QM - Administrative

Not Specified

- Cash-flow/bookkeeping:
- Budgetary/financial monitoring:
- HR management for national staff
- Team management
- Reporting/communication
- Administrative management of the mission

List of main activities:

HR management for national staff
- Supervise all recruitment processes and integration and induction of all new employees
- Keep informed of all bills and changes associated with employment law, employment in general, and staff training.
- Improve staff working conditions in close collaboration with the administrative coordinator
- Collect the necessary information for monitoring changes in the cost of living.
- Supervise the monthly payroll and verify the base’s salary databases and payroll processing (Balzac XX)
- Check the update at base level of the HR linked information through Homère software
- Supervise the update of all HR-related documents at mission level and filing at coordination level
- Monitor adhesion to national HR policy at mission level
- Update staff records and follow up HR deadlines
- Consolidate and update the mission organization chart
- Supervise annual performance review deadlines, contract dates…
- Participate in creating an annual mission training plan, supervise its implementation and measure its impact
- Participate in the review of the mission HR policy
- Check that job descriptions fit the standard job matrix and ensure that the recruitment process is respected

Team management
- Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
- Train, support and evaluate the administrative team at his/her assignment base
- Plan and direct the activities of the administrative team
- Lead meetings for the administrative team

Cash-flow/bookkeeping:
- Manage his/her base's cash-flow and ensure that banks and cash boxes are well supplied
- Manage transfers and monitor the security of funds
- Formulate cash-flow forecasts with the logistics officer and the program managers
- Supervise the upkeep and security of safes and cash-boxes
- Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures
- Supervise account keeping at his/her base, monitor cash balances
- Monitor bank books for his/her base and keep the safe
- Prepare and supervise the monthly closing, review and integration of the accounting for his/her base
- Verify the accounting files before they are sent to coordination.

Budgetary / financial monitoring:
- Update allocation boards for his/her base
- Update and analyze budget follow up in conjunction with logistic and program teams
- Make connections between budgetary consumption and activity progress
- Propose solutions if necessary
- Monitor functioning costs at his/her assignment base
- Oversee adherence to donor administrative procedures
- Aid the administrative coordinator in formulating financial reports and carrying out audits
- Assist in formulating budgets for new projects

Administrative management of the mission
- Verify and validate all contracts drafted at the base
- Assist in selecting Solidarités International premises
- Ensure administrative monitoring of insurance locations, claims and contracts

Reporting/communication:
- Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
- Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order
- Supervise the sending of administrative files to the coordination
- Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their basic needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in 26 countries, the SI teams – 3200 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers - intervene with professionalism and commitment while respecting cultural norms.

May 08, 2025

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