Job ID
43499
Job Title
Grants & Partnerships Senior Officer
To work for
Action Against Hunger
Country
Syria
City
Damascus
Field of Work
Legal/Political Science - Humanitarian/Disasters
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Objective 1: Grants Management and Donor Reporting
- Coordinate timely preparation, quality assurance, and submission of donor reports in compliance with donor guidelines and formats.
- Develop and maintain a reporting schedule and tracker to ensure timely submissions and internal reviews.
- Collaborate with Programme, MEAL, and Finance teams to collect and consolidate data and inputs for donor reports
- Ensure alignment between narrative and financial reports.
- Support quality proposal development processes by sharing lessons learned and reporting data.
- Maintain an organized digital archive of donor reports, reporting tools, and donor communication.
Objective 2: Partnership and Consortium Management
- Maintain the day-to-day communication with consortium partners in support of ACF role as consortium lead .
- Manage relevant administrative and logistical arrangements required to fulfil ACF’s role according to the agreed governance mechanism of consortia.
- Support ACF Technical and MEAL Coordinators in their roles as technical leads .
- Support the consolidation of consortium reporting as needed according to the reporting and grants management mechanisms established for the consortium.
- Coordinate with the ACF Partnership Finance Officer to support monitoring of consortium spending and forecasting .
- Prepare the relevant documentation to frame new partnerships (contract/agreement, budget, procurement plan, workplan, etc.) in coordination with relevant colleagues .
- Collaborate with Program Managers to organize partners’ kick-off meetings, review and close-out meetings, in coordination with technical staff and support units, and follow-up on action points arising from these meetings.
- Facilitate the review of partners’ progress reports to ensure implementation is on track, address any questions and comments to partners, and escalate major issues to the Operations Coordinator and DCD Operations/Programme.
- Support Program Managers’ monitoring of partners’ budget consumption and execution forecasting in coordination with the finance department.
Objective 3: Support Partnership Strategy and Identification of Partners
- Assist in building and maintaining effective partnerships with local NGOs, INGOs, and service providers.
- Conduct an initial and then periodical partner mapping exercise in Syria, including ACF relevant Sector- and location-specific mapping .
- Contribute to the development of a Strategic Partnership and Localization Plan for the Syria mission by providing concrete and contextualized recommendations for partnership by Sector/base and partner shortlists based on a periodical mapping exercise.
- Manage due diligence and partner risk assessment tasks for prospective (or due diligence update for existing) partners in Syria, including coordinating the collection of documents and information from the (prospective) partner organization.
- Establish tools for evaluation/review of active partnerships, including identifying capacity-strengthening needs for the Partner in coordination with relevant departments to ensure implementation, flagging changes/concerns in partnership risk or quality levels.
- Support the development and implementation of partner-specific capacity-building plans, ensuring the required ACF support and facilitating partners in developing their capacity in areas of need identified through the partner risk and capacity assessment and/or discussions between ACF and identified partners.
Objective 4: Knowledge Management, Compliance, and Learning
- Maintain updated grant files, templates, and donor guidelines.
- Support the audit and compliance department with audit processes by providing donor reporting documentation and narrative clarifications.
- Develop tools and templates to improve reporting quality and compliance.
- Contribute to after-action reviews and lessons-learned sessions for grant cycles.
- Coordinate timely preparation, quality assurance, and submission of donor reports in compliance with donor guidelines and formats.
- Develop and maintain a reporting schedule and tracker to ensure timely submissions and internal reviews.
- Collaborate with Programme, MEAL, and Finance teams to collect and consolidate data and inputs for donor reports
- Ensure alignment between narrative and financial reports.
- Support quality proposal development processes by sharing lessons learned and reporting data.
- Maintain an organized digital archive of donor reports, reporting tools, and donor communication.
Objective 2: Partnership and Consortium Management
- Maintain the day-to-day communication with consortium partners in support of ACF role as consortium lead .
- Manage relevant administrative and logistical arrangements required to fulfil ACF’s role according to the agreed governance mechanism of consortia.
- Support ACF Technical and MEAL Coordinators in their roles as technical leads .
- Support the consolidation of consortium reporting as needed according to the reporting and grants management mechanisms established for the consortium.
- Coordinate with the ACF Partnership Finance Officer to support monitoring of consortium spending and forecasting .
- Prepare the relevant documentation to frame new partnerships (contract/agreement, budget, procurement plan, workplan, etc.) in coordination with relevant colleagues .
- Collaborate with Program Managers to organize partners’ kick-off meetings, review and close-out meetings, in coordination with technical staff and support units, and follow-up on action points arising from these meetings.
- Facilitate the review of partners’ progress reports to ensure implementation is on track, address any questions and comments to partners, and escalate major issues to the Operations Coordinator and DCD Operations/Programme.
- Support Program Managers’ monitoring of partners’ budget consumption and execution forecasting in coordination with the finance department.
Objective 3: Support Partnership Strategy and Identification of Partners
- Assist in building and maintaining effective partnerships with local NGOs, INGOs, and service providers.
- Conduct an initial and then periodical partner mapping exercise in Syria, including ACF relevant Sector- and location-specific mapping .
- Contribute to the development of a Strategic Partnership and Localization Plan for the Syria mission by providing concrete and contextualized recommendations for partnership by Sector/base and partner shortlists based on a periodical mapping exercise.
- Manage due diligence and partner risk assessment tasks for prospective (or due diligence update for existing) partners in Syria, including coordinating the collection of documents and information from the (prospective) partner organization.
- Establish tools for evaluation/review of active partnerships, including identifying capacity-strengthening needs for the Partner in coordination with relevant departments to ensure implementation, flagging changes/concerns in partnership risk or quality levels.
- Support the development and implementation of partner-specific capacity-building plans, ensuring the required ACF support and facilitating partners in developing their capacity in areas of need identified through the partner risk and capacity assessment and/or discussions between ACF and identified partners.
Objective 4: Knowledge Management, Compliance, and Learning
- Maintain updated grant files, templates, and donor guidelines.
- Support the audit and compliance department with audit processes by providing donor reporting documentation and narrative clarifications.
- Develop tools and templates to improve reporting quality and compliance.
- Contribute to after-action reviews and lessons-learned sessions for grant cycles.
Qualifications
- Bachelor’s degree in Humanitarian Action or any other relevant field (communications, social science, political science, law, etc.)
- Strong verbal and written communication skills.
- Good experience in report writing and coordination of processes.
- Knowledge of donor rules and regulations
- Partnership Management and Engagement
- Strong verbal and written communication skills.
- Good experience in report writing and coordination of processes.
- Knowledge of donor rules and regulations
- Partnership Management and Engagement
Salary and Benefits
•Contract period: 6 months renewable base on Action Against Hunger fund and performance.
•Salary/benefits: According to Action Against Hunger's salary scale and terms and conditions.
-Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
•Salary/benefits: According to Action Against Hunger's salary scale and terms and conditions.
-Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
About us
An international Non-governmental, Neutral and independent Humanitarian Organization, which combat to deliver humanitarian assistance in the crises areas all over the world.
It has been working in Syria since 2009 with the Iraqi refugees and then in 2012 with the Syrian population affected by the current crises in the country.
It has been working in Syria since 2009 with the Iraqi refugees and then in 2012 with the Syrian population affected by the current crises in the country.
Required employees number
1
Posted On
Jul 09, 2025
Expiry Date
Aug 08, 2025
CV Language
English
