Job ID
45250
Job Title
Project Officer
To work for
ZOA - International
Country
Syria
City
Aleppo
Field of Work
Engineering
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
The Project Officer will be a full-time employee of ZOA Syria Response. Under the direct supervision of the Northern Area Manager. The Project Officer will support the implementation of ZOA projects; provide practical and technical guidance and support to initial project planning; and conduct field visits. Also, will ensure the implementation of projects according to ZOA quality standards.
Tasks and responsibilities
1. Develops projects work plans and budget direct activities drafts based on expected project outputs and results; ensure their implementation including undertaking rapid needs assessments, scoping, designing, implementing and monitoring of the projects;
2. Oversees through minimum weekly field visits day to day operations and implementation of projects activities; provide technical guidance as may be necessary;
3. Internal coordination – arrange necessary meetings with different departments to plan the projects activities, deliver progress updates, and resolve the challenges;
4. Contributes to the preparation of projects proposals, reports, project documents and submissions to government by providing information, preparing tables and drafting relatively routine sections;
5. Supports in maintaining the tracking system of pending issues related to stakeholders;
6. Attends and take minutes of meetings and follow up on necessary action points, maintains records and ensure that the filing system is kept up to date at all times, translates (English to Arabic and vice versa) of some limited in size documents;
7. In coordination with the Area Manager, represents ZOA in sub-sectors meetings and in meetings with government or other I/NGOs;
8. Proactively identifies and manages potential challenges and risks the project may face, proposes and implements mitigating measures and, as needed, contingency plans;
9. Objectively assesses, in coordination with the MEAL team, the vulnerability of the population and based on specific vulnerability, technical and impact factors, and in consultations with different communities in the targeted districts, makes final selection of targeted communities;
10. Starting from the inception phase, ensures highest community understanding and participation in the implementation of the projects’ objectives and activities;
11. In consultation with the Area Manager, determines best modality for required assessments to be conducted and ensures their proper implementation;
12. Cooperates with Monitoring, Evaluation, Accountability and Learning (MEAL) team to track performance monitoring analysis and adjust projects implementation accordingly; in cooperation with MEAL identify and synthesis best practices and lessons learned;
13. Ensure all projects procurement is carried out according to ZOA procurement procedures and in a timely manner;
14. Ensures projects activities are implemented according to global humanitarian minimum standards and best practice (among which Core Humanitarian Standards, Sphere, and ZOA standards);
15. Develops and updates budgets spending plan in cooperation with the finance department;
16. In cooperation with the Area Manager, participate in the recruitment of the program team in the Northern Hub, ensures hired staff and volunteers are properly trained in ZOA’s basic standards (code of conduct, protection, AAP etc.) provide guidance to them, ensure clarity of roles and quality of work, and share observations with the Area Manager;
17. Assist in preparing attendance sheets, payment requests, and other administrative documents related to project activities;
18. Ensures timely preparation and submission of donor and internal narrative reports, and support in preparing financial reports;
19. Reports any incident that must be brought to the Area Manager’s attention (e.g. security, accountability, code of conduct, external interference);
20. Archives all projects related documents (soft and hard copies) according to ZOA’s and donors regulations;
21. Fully adheres to ZOA’s security protocols and procedures and ensures that all staff and volunteers working on the implementation of the projects also adheres to them. Contributes to on-going security management and planning as necessary;
22. Handles confidential information and sensitive issues reliably and responsibly;
Tasks and responsibilities
1. Develops projects work plans and budget direct activities drafts based on expected project outputs and results; ensure their implementation including undertaking rapid needs assessments, scoping, designing, implementing and monitoring of the projects;
2. Oversees through minimum weekly field visits day to day operations and implementation of projects activities; provide technical guidance as may be necessary;
3. Internal coordination – arrange necessary meetings with different departments to plan the projects activities, deliver progress updates, and resolve the challenges;
4. Contributes to the preparation of projects proposals, reports, project documents and submissions to government by providing information, preparing tables and drafting relatively routine sections;
5. Supports in maintaining the tracking system of pending issues related to stakeholders;
6. Attends and take minutes of meetings and follow up on necessary action points, maintains records and ensure that the filing system is kept up to date at all times, translates (English to Arabic and vice versa) of some limited in size documents;
7. In coordination with the Area Manager, represents ZOA in sub-sectors meetings and in meetings with government or other I/NGOs;
8. Proactively identifies and manages potential challenges and risks the project may face, proposes and implements mitigating measures and, as needed, contingency plans;
9. Objectively assesses, in coordination with the MEAL team, the vulnerability of the population and based on specific vulnerability, technical and impact factors, and in consultations with different communities in the targeted districts, makes final selection of targeted communities;
10. Starting from the inception phase, ensures highest community understanding and participation in the implementation of the projects’ objectives and activities;
11. In consultation with the Area Manager, determines best modality for required assessments to be conducted and ensures their proper implementation;
12. Cooperates with Monitoring, Evaluation, Accountability and Learning (MEAL) team to track performance monitoring analysis and adjust projects implementation accordingly; in cooperation with MEAL identify and synthesis best practices and lessons learned;
13. Ensure all projects procurement is carried out according to ZOA procurement procedures and in a timely manner;
14. Ensures projects activities are implemented according to global humanitarian minimum standards and best practice (among which Core Humanitarian Standards, Sphere, and ZOA standards);
15. Develops and updates budgets spending plan in cooperation with the finance department;
16. In cooperation with the Area Manager, participate in the recruitment of the program team in the Northern Hub, ensures hired staff and volunteers are properly trained in ZOA’s basic standards (code of conduct, protection, AAP etc.) provide guidance to them, ensure clarity of roles and quality of work, and share observations with the Area Manager;
17. Assist in preparing attendance sheets, payment requests, and other administrative documents related to project activities;
18. Ensures timely preparation and submission of donor and internal narrative reports, and support in preparing financial reports;
19. Reports any incident that must be brought to the Area Manager’s attention (e.g. security, accountability, code of conduct, external interference);
20. Archives all projects related documents (soft and hard copies) according to ZOA’s and donors regulations;
21. Fully adheres to ZOA’s security protocols and procedures and ensures that all staff and volunteers working on the implementation of the projects also adheres to them. Contributes to on-going security management and planning as necessary;
22. Handles confidential information and sensitive issues reliably and responsibly;
Qualifications
Knowledge & Experience:
• Bachelor degree in civil engineering or architecture (Preferably Civil Engineering).
• Minimum of 5 years of engineering work experience in private or government sector, including at least 3 years in local or international NGOs.
• Experience in the following sectors WASH, shelter/NFI and FSAL, technical experience in civil engineering.
• Project cycle management experience. (PMP) course Attendance certificate is desirable.
• Excellent understanding of humanitarian standards and the application at field level.
• Understanding of gender issues;
• Very good spoken and written command of English.
• Excellent spoken and written command of Arabic.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Familiar with the application of international standards for humanitarian assistance and be in alignment with the humanitarian ethos and values of ZOA.
• Experience in using engineering software (AutoCAD – ETABS … etc.)
• Experience with community mobilization, assessments and surveys;
• Liaise with technical WASH and FSA staff from other organizations to identify opportunities for collaboration and joint projects implementation and learning;
Skills:
• Initiative taker and independent
• Data management skills
• Organized and structured
• Communicative, open and decisive
• Team player
• Effective project management skills; excellent priority setting and organisational skills;
• Leadership and team management skills; ability to communicate effectively;
• Strong analytical skills and critical thinking;
• Strong coordination skills, including of one’s own team and external direct and indirect partners;
• Strong communication and interpersonal skills with a diverse range of people, including with rural populations; diplomacy, tact and negotiating skills are essential;
• Sensitivity to social norms;
• Ability to work effectively under stress in emergency situations, in a leadership role and as part of a team;
• Understanding of and commitment to humanitarian principles and quality standards for humanitarian response;
Attitude:
• Flexibility and adaptability
• Service and participatory attitude
• Ability to work with minimum supervision;
• Able to work under pressure and meet deadlines
• Able to work in a sometimes fluid and insecure environment
• Bachelor degree in civil engineering or architecture (Preferably Civil Engineering).
• Minimum of 5 years of engineering work experience in private or government sector, including at least 3 years in local or international NGOs.
• Experience in the following sectors WASH, shelter/NFI and FSAL, technical experience in civil engineering.
• Project cycle management experience. (PMP) course Attendance certificate is desirable.
• Excellent understanding of humanitarian standards and the application at field level.
• Understanding of gender issues;
• Very good spoken and written command of English.
• Excellent spoken and written command of Arabic.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Familiar with the application of international standards for humanitarian assistance and be in alignment with the humanitarian ethos and values of ZOA.
• Experience in using engineering software (AutoCAD – ETABS … etc.)
• Experience with community mobilization, assessments and surveys;
• Liaise with technical WASH and FSA staff from other organizations to identify opportunities for collaboration and joint projects implementation and learning;
Skills:
• Initiative taker and independent
• Data management skills
• Organized and structured
• Communicative, open and decisive
• Team player
• Effective project management skills; excellent priority setting and organisational skills;
• Leadership and team management skills; ability to communicate effectively;
• Strong analytical skills and critical thinking;
• Strong coordination skills, including of one’s own team and external direct and indirect partners;
• Strong communication and interpersonal skills with a diverse range of people, including with rural populations; diplomacy, tact and negotiating skills are essential;
• Sensitivity to social norms;
• Ability to work effectively under stress in emergency situations, in a leadership role and as part of a team;
• Understanding of and commitment to humanitarian principles and quality standards for humanitarian response;
Attitude:
• Flexibility and adaptability
• Service and participatory attitude
• Ability to work with minimum supervision;
• Able to work under pressure and meet deadlines
• Able to work in a sometimes fluid and insecure environment
Specific Vacancy Requirements
Regular travel to the project areas is required.
Only selected candidates will be contacted and invited to participate in the process of recruitment. Documents that do not match the profile above will not be considered.
Duration of Position: 6 Months contract, renewable subject to performance and funding.
Only selected candidates will be contacted and invited to participate in the process of recruitment. Documents that do not match the profile above will not be considered.
Duration of Position: 6 Months contract, renewable subject to performance and funding.
Salary and Benefits
As per ZOA's scale
About us
ZOA is an international faith based NGO based in the Netherlands. We respond to natural disasters and conflict, delivering relief assistance to the most vulnerable and works alongside communities to help them recover. ZOA is committed to the humanitarian principles of neutrality, impartiality and targeting based on need. We are committed to safeguarding the rights of children and the most vulnerable, and to preventing sexual exploitation, abuse and harassment in all its forms.
ZOA has been working in Syria Response since 2014 and has been supporting Syrian refugees, internally displaced Syrians, and host communities in Jordan, Syria and Lebanon. Since September 2018, ZOA has been registered in Damascus, enabling it to manage and run its operations and projects from within the country. ZOA works through local partners and its own direct implementation, in a range of sectors from shelter and NFI distribution to protection, WASH, and livelihoods.
With a growing team, part of ZOA’s strategy in Syria is to develop Livelihoods and early recovery with communities affected by the conflict, partnering the local NGOs and Community Based Organisations (CBOs) to scale up effective interventions and pilot new approaches.
ZOA has been working in Syria Response since 2014 and has been supporting Syrian refugees, internally displaced Syrians, and host communities in Jordan, Syria and Lebanon. Since September 2018, ZOA has been registered in Damascus, enabling it to manage and run its operations and projects from within the country. ZOA works through local partners and its own direct implementation, in a range of sectors from shelter and NFI distribution to protection, WASH, and livelihoods.
With a growing team, part of ZOA’s strategy in Syria is to develop Livelihoods and early recovery with communities affected by the conflict, partnering the local NGOs and Community Based Organisations (CBOs) to scale up effective interventions and pilot new approaches.
Required employees number
1
Posted On
Nov 04, 2025
Expiry Date
Nov 19, 2025
CV Language
English