Job ID
46814
Job Title
Support Services Assistant
To work for
Terre des hommes Foundation - Switzerland
Country
Syria
City
Lattakia
Field of Work
HR/QM - Procurement/Logistics/Delivery - Humanitarian/Disasters
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Procurement Management:
- Handle daily procurement activities in compliance with Tdh procedures and “best value for money” principles.
- Receive and verify purchase requests, collect quotations, and process direct purchases.
- Maintain and update the PR tracker and ensure timely communication with requesters.
- Archive procurement files properly (scanning, uploading to SharePoint, filing).
- Support reception control with logistics staff and arrange bookings for guests and trainings.
Fleet Management / Transportation:
- Ensure adherence to Tdh fleet management procedures (fuel, logbooks, maintenance).
- Update fleet trackers (mileage, fuel, maintenance) and share regularly with the Senior Logistics Officer.
- Supervise the proper use of vehicle logbooks and organize the delivery of goods to final destinations.
Stock Management:
- Receive and verify deliveries, report discrepancies, and ensure proper storage and organization of materials.
- Maintain orderly and secure storage conditions.
- Participate in periodic physical stock counts.
IT & Equipment Management:
- Label and track all equipment according to Tdh procedures.
- Maintain and update equipment lists and personal assignment sheets.
- Ensure maintenance, participate in inventories, and report any loss or damage.
Infrastructures & Premises Management:
- Conduct regular safety checks (electricity, fire hazards, security equipment) and take corrective measures when needed.
- Manage office consumables and supplies (stationery, water, beverages, etc.).
- Prepare meeting and training rooms, ensure proper installation of equipment/furniture.
- Report any safety or security concerns to line management or the Senior Security Officer.
Main responsibilities Finance:
- Conduct compliance check on procurement files following Tdh compliance check list and report the missing documents prior sending to coordination office;
- Manage Petty Cash, withdraw cash and do the clearance by the end of each month, as per Tdh Guidelines.
Main responsibilities HR:
- Support HR Department with collecting and signing HR documents.
Reporting:
- Proactively communicate the progress of the logistics tasks and any difficulties encountered to the line manager (PR Tracker, KMs…).
- Handle daily procurement activities in compliance with Tdh procedures and “best value for money” principles.
- Receive and verify purchase requests, collect quotations, and process direct purchases.
- Maintain and update the PR tracker and ensure timely communication with requesters.
- Archive procurement files properly (scanning, uploading to SharePoint, filing).
- Support reception control with logistics staff and arrange bookings for guests and trainings.
Fleet Management / Transportation:
- Ensure adherence to Tdh fleet management procedures (fuel, logbooks, maintenance).
- Update fleet trackers (mileage, fuel, maintenance) and share regularly with the Senior Logistics Officer.
- Supervise the proper use of vehicle logbooks and organize the delivery of goods to final destinations.
Stock Management:
- Receive and verify deliveries, report discrepancies, and ensure proper storage and organization of materials.
- Maintain orderly and secure storage conditions.
- Participate in periodic physical stock counts.
IT & Equipment Management:
- Label and track all equipment according to Tdh procedures.
- Maintain and update equipment lists and personal assignment sheets.
- Ensure maintenance, participate in inventories, and report any loss or damage.
Infrastructures & Premises Management:
- Conduct regular safety checks (electricity, fire hazards, security equipment) and take corrective measures when needed.
- Manage office consumables and supplies (stationery, water, beverages, etc.).
- Prepare meeting and training rooms, ensure proper installation of equipment/furniture.
- Report any safety or security concerns to line management or the Senior Security Officer.
Main responsibilities Finance:
- Conduct compliance check on procurement files following Tdh compliance check list and report the missing documents prior sending to coordination office;
- Manage Petty Cash, withdraw cash and do the clearance by the end of each month, as per Tdh Guidelines.
Main responsibilities HR:
- Support HR Department with collecting and signing HR documents.
Reporting:
- Proactively communicate the progress of the logistics tasks and any difficulties encountered to the line manager (PR Tracker, KMs…).
Qualifications
Qualifications:
- Bachelors degree at least.
Experience:
- Minimum 2 years of progressively responsible experience in the Logs.
- Good communication skills.
- Good organizational behavior.
- Fluency in oral and written communication in English, negotiation skills
- Computer literacy and familiarity with Microsoft Office (Word, PowerPoint presentations, and Excel spreadsheets).
Languages:
- Full professional proficiency in English and Arabic is mandatory.
IT know-how:
- Very good IT skills including MS office, Outlook, Sharepoint.
- Bachelors degree at least.
Experience:
- Minimum 2 years of progressively responsible experience in the Logs.
- Good communication skills.
- Good organizational behavior.
- Fluency in oral and written communication in English, negotiation skills
- Computer literacy and familiarity with Microsoft Office (Word, PowerPoint presentations, and Excel spreadsheets).
Languages:
- Full professional proficiency in English and Arabic is mandatory.
IT know-how:
- Very good IT skills including MS office, Outlook, Sharepoint.
Salary and Benefits
Due to the urgency of this role, we will be reviewing CVs and interviewing candidate in advance of the closing date. For this reason, interested candidates are asked to submit their application as soon as possible.
About us
Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Through our health, protection, and emergency relief programs, we provide assistance to over four million children and their families in around 40 countries each year. Terre des hommes (Tdh) opened its Syria mission in 2021 and through 2022 we started to establish its operations with a small team based in Damascus.
Required employees number
1
Posted On
Feb 09, 2026
Expiry Date
Mar 11, 2026
Photo
Required
CV Language
English
