Admin Facilitator

Syria

Analysis/Statistic - Administrative - Humanitarian/Disasters

Finished or Exempted (For male)

The Admin Facilitator is responsible for:

1 Immunization Support (Routine immunization, Polio, SIAs)

• Support planning, preparation, and implementation of immunization campaigns at governorate and district levels
• Review and validate microplans, ensuring inclusion of high-risk populations (IDPs, mobile populations, zero-dose children)
• Monitor availability and appropriate use of human and material resources
• Monitor and support training activities for vaccination teams
• Conduct field supervision during campaigns and provide daily feedback and corrective actions
• Support tracking of missed children and underserved areas
• Participate in pre-, intra-, and post-campaign monitoring and evaluation
• Analyze campaign data and support corrective actions
• Support efforts to strengthen routine immunization services at facility and outreach levels
• Identify gaps in service delivery, cold chain, and workforce capacity
• Support implementation of strategies targeting zero-dose children

2 Surveillance (AFP and VPDs)

• Support implementation of AFP and VPD surveillance systems to meet certification standards
• Ensure timely detection, reporting, investigation, and follow-up of cases
• Conduct regular visits to surveillance sites to ensure completeness and sensitivity
• Support data collection, validation, analysis, and reporting
• Participate in outbreak investigations and response activities
• Support training of health workers on surveillance systems
• Ensure inclusion of high-risk and underserved populations in surveillance networks

3 Financial and Administrative Support

• Support preparation and review of routine and campaign budgets in line with approved microplans
• Monitor cash flow and budget utilization at governorate level
• Facilitate the transportation for the mobile teams between DoH and service provider.
• Prepare and submit financial reports and reconciliations within required timelines
• Support identification and resolution of payment delays and bottlenecks

4 Operational Coordination and Support

• Liaise with DOH, NGOs, and partners to ensure coordinated implementation of activities
• Support organization of trainings, meetings, and workshops (logistics, documentation, follow-up)
• Monitor implementation of ORGANIZATION-supported activities and partner performance
• Support distribution and tracking of vaccines, supplies, and equipment
• Contribute to health systems monitoring platforms (e.g., EWARS, HeRAMS)
• Support documentation of field activities (reports, photos, updates)

Other

1. Perform any other activities as per the needs and requirement
2. Report regularly, at least weekly, to the responsible technical officer in WCO and submit monthly progress reports as required.

5 Deliverables

The Admin Facilitator will be responsible for:

1. Monthly technical report detailing activities, findings, and recommendations
2. Monthly financial report including expenditures, balances, and reconciliations
3. Monthly work plan for upcoming activities
4. Activity (campaign) specific reports, including:
o Pre-campaign readiness assessment
o Daily intra-campaign monitoring updates
o Post-campaign evaluation report
5. Reports on surveillance investigations and outbreak response activities
6. Documentation of key operational challenges (e.g., DSA delays, access issues, influx of IDPs)

** Applicants should be residents of Der Ezzor

** Closing date for receiving CVs is: Tuesday 28 April 2026 @ 1400 hrs

HR Consulting, training, development and outsourcing company providing its services to Organizations operating in Syria providing medical assistance and healthcare for All.

Apr 21, 2026

English