Job ID
49071
Job Title
Finance, Administrative and HR Officer
To work for
La Chaine de L'espoir
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy - HR/QM - Administrative
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
GENERAL DESCRIPTION
The overall objective of the Finance, Administrative, and HR Officer is to ensure sound financial, accounting, and budgetary management of the program, as well as effective oversight of human resources and administrative and legal records. The role is also responsible for providing accurate and timely reporting to line management and Headquarters. In addition, the position supports operational functions, including the establishment of new offices and the coordination and management of international staff travel.
MAIN RESPONSIBILITIES
Administration and Liaison
Supervise administrative records and guarantee that the status and functioning of the mission are in legal accordance with the requirements of the country’s regulations.
Maintain up-to-date information and report on developments in NGO law and administration regulations.
Facilitate and coordinate the travel of international staff / HQ missions to the field offices.
Oversee and monitor the issuance and renewal processes of work permits, visas, and residency permits for international staff, ensuring full compliance with applicable regulations and timelines.
Liaise with stakeholders on financial, administrative and legal aspects, in particular but not exclusively with, networks of service providers, ministries, legal advisors, auditors etc.
Support the program team in securing project approvals from relevant local authorities, ensuring compliance with applicable regulations and procedures.
Finance
Ensure the mission’s financial procedures are in line with CDE’s finance policies and established organizational practices.
Ensure that donor rules and regulations are adhered to in finance management.
Establish and implement national specific finance systems and guidelines if required
Provide the accounting of the local office and program by completing the accounting books on a daily basis, provide the monthly accounting closure.
Responsible for petty cash transactions, payments, supplying, and managing the bank financial transactions.
Verify compliance of accounting documents according to internal regulations and Jordan Finance Law.
Assists in budget follow up process expenses and forecasting, financial reports, and monthly fund requests.
Manage the cash flow and cash forecast for office treasuries and the bank accounts.
Provide regular financial and human resources information to the Finance, Admin and HR Coordinator to support informed decision-making.
Ensure efficient local banking arrangements and compliance with local financial and banking regulations.
Coordinate and prepare for financial audits.
Human Resources
Ensures adherence to human resources regulations, procedures, ethics and guidelines from all staff in close coordination with the line manager concerned (International and national employees).
Assist in drafting and legalizing Internal policies and procedures for the field office.
Ensure the HR regulations are in line with local Labor law and internal regulations.
Coordinate and ensure the quality and transparency of recruitment processes.
Follow-up on the HR database and manage accordingly payroll, contracts, leaves, SSC, income tax.. etc.
Support the line managers in identifying training needs and propose training courses.
Provide explanations to staff on their rights and duties and on related administrative steps and procedures.
Manage day-to-day HR issues within the office and ensure appropriate and timely follow-up.
TEAM RELATIONSHIP
Line and technical manager: Finance, Admin and HR Coordinator.
Line and technical management: (1) office cleaner.
Close collaboration with: Program Team and Support Coordinators (LOG & SEC)
The overall objective of the Finance, Administrative, and HR Officer is to ensure sound financial, accounting, and budgetary management of the program, as well as effective oversight of human resources and administrative and legal records. The role is also responsible for providing accurate and timely reporting to line management and Headquarters. In addition, the position supports operational functions, including the establishment of new offices and the coordination and management of international staff travel.
MAIN RESPONSIBILITIES
Administration and Liaison
Supervise administrative records and guarantee that the status and functioning of the mission are in legal accordance with the requirements of the country’s regulations.
Maintain up-to-date information and report on developments in NGO law and administration regulations.
Facilitate and coordinate the travel of international staff / HQ missions to the field offices.
Oversee and monitor the issuance and renewal processes of work permits, visas, and residency permits for international staff, ensuring full compliance with applicable regulations and timelines.
Liaise with stakeholders on financial, administrative and legal aspects, in particular but not exclusively with, networks of service providers, ministries, legal advisors, auditors etc.
Support the program team in securing project approvals from relevant local authorities, ensuring compliance with applicable regulations and procedures.
Finance
Ensure the mission’s financial procedures are in line with CDE’s finance policies and established organizational practices.
Ensure that donor rules and regulations are adhered to in finance management.
Establish and implement national specific finance systems and guidelines if required
Provide the accounting of the local office and program by completing the accounting books on a daily basis, provide the monthly accounting closure.
Responsible for petty cash transactions, payments, supplying, and managing the bank financial transactions.
Verify compliance of accounting documents according to internal regulations and Jordan Finance Law.
Assists in budget follow up process expenses and forecasting, financial reports, and monthly fund requests.
Manage the cash flow and cash forecast for office treasuries and the bank accounts.
Provide regular financial and human resources information to the Finance, Admin and HR Coordinator to support informed decision-making.
Ensure efficient local banking arrangements and compliance with local financial and banking regulations.
Coordinate and prepare for financial audits.
Human Resources
Ensures adherence to human resources regulations, procedures, ethics and guidelines from all staff in close coordination with the line manager concerned (International and national employees).
Assist in drafting and legalizing Internal policies and procedures for the field office.
Ensure the HR regulations are in line with local Labor law and internal regulations.
Coordinate and ensure the quality and transparency of recruitment processes.
Follow-up on the HR database and manage accordingly payroll, contracts, leaves, SSC, income tax.. etc.
Support the line managers in identifying training needs and propose training courses.
Provide explanations to staff on their rights and duties and on related administrative steps and procedures.
Manage day-to-day HR issues within the office and ensure appropriate and timely follow-up.
TEAM RELATIONSHIP
Line and technical manager: Finance, Admin and HR Coordinator.
Line and technical management: (1) office cleaner.
Close collaboration with: Program Team and Support Coordinators (LOG & SEC)
Qualifications
PROFILE
Academic background
Graduate bachelor's degree in finance, Accounting, Business administration.
Working experience
Minimum (4) years of total experience, at least (2) years with international NGO in accounting and financial management. [required].
Experience in HR management. [required].
Experience in general administration and coordination. (Plus)
Specific skills
Computer literacy: Microsoft Office Suite and accounting software (ideally SAGA)
Good reporting skills, with proven ability in financial report writing.
Excellent interpersonal skills.
Efficiency and oriented to results.
Sense of teamwork in multicultural contexts.
Languages
Intermediate to Fluent level of English is required. (speaking, writing, reading)
Fluent in Arabic (speaking, writing, reading) [required]
French is a plus.
Academic background
Graduate bachelor's degree in finance, Accounting, Business administration.
Working experience
Minimum (4) years of total experience, at least (2) years with international NGO in accounting and financial management. [required].
Experience in HR management. [required].
Experience in general administration and coordination. (Plus)
Specific skills
Computer literacy: Microsoft Office Suite and accounting software (ideally SAGA)
Good reporting skills, with proven ability in financial report writing.
Excellent interpersonal skills.
Efficiency and oriented to results.
Sense of teamwork in multicultural contexts.
Languages
Intermediate to Fluent level of English is required. (speaking, writing, reading)
Fluent in Arabic (speaking, writing, reading) [required]
French is a plus.
Salary and Benefits
as per CDE Syria Mission Salary Grid
About us
La Chaîne de l’Espoir (CDE) is a French non-profit organization founded in 1994. Its mission is to ensure that every woman and child has access to the medical care they need, regardless of where they are born. Specialized in pediatric and cardiac surgery, CDE delivers surgical care to those who cannot access it locally, strengthens hospitals and trains medical teams in partner countries, and supports education and primary healthcare for women and children, in close partnership with local medical networks.
PROGRAM IN SYRIA
La Chaîne de l'Espoir has been present in the region since 2012, through operations in Lebanon, Jordan and Iraq. Following the February 2023 earthquake, CDE extended its support directly inside Syria through assistance to a hospital in Aleppo. In January 2025, CDE conducted two technical assessments in Syria, which informed the design of its current intervention in the country.
In 2026, CDE will start implementing its first in-country intervention, in the Damascus and Rural Damascus governorates. The project combines primary and secondary healthcare, specialized pediatric surgical care, integrated nutrition activities, and emergency preparedness.
PROGRAM IN SYRIA
La Chaîne de l'Espoir has been present in the region since 2012, through operations in Lebanon, Jordan and Iraq. Following the February 2023 earthquake, CDE extended its support directly inside Syria through assistance to a hospital in Aleppo. In January 2025, CDE conducted two technical assessments in Syria, which informed the design of its current intervention in the country.
In 2026, CDE will start implementing its first in-country intervention, in the Damascus and Rural Damascus governorates. The project combines primary and secondary healthcare, specialized pediatric surgical care, integrated nutrition activities, and emergency preparedness.
Required employees number
1
Posted On
Jun 17, 2026
Expiry Date
Jul 17, 2026
CV Language
English
