Job ID
49294
Job Title
HR Assistant
To work for
ZOA - International
Country
Syria
City
Damascus
Field of Work
HR/QM
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Diploma
Responsibilities
• Provide general administrative support to the HR department.
• Update, organize, and maintain physical and digital staff and volunteer files and contracts safely.
• Ensure accurate data entry and document uploading into the HR ERP system.
• Handle HR correspondence, internal registrations, and document filing.
• Provide support for recruitment activities, including preparing recruitment documentation, processing job applications, performing initial CV screenings
• Assist in arranging and scheduling interviews and support the administration of pre-employment tests and assist with preparing offer letters and contracts.
• Support with staff induction and maintain training records.
• Assist in the staff learning and development activities, its administrative work, and compiling training evaluation forms.
• Keep meticulous records of staff files & timesheets, leaves of absence, performance and other employee statuses and documents to ensure HR database is of high quality and up to date.
• Assist in the preparation and the distribution of monthly timesheets of staff.
• Prepare volunteers’ monthly timesheets, payment requests, and support the Program and MEAL departments with data and tasks related to volunteer administration.
• Other duties as required in support of the running of the HR operations.
• Update, organize, and maintain physical and digital staff and volunteer files and contracts safely.
• Ensure accurate data entry and document uploading into the HR ERP system.
• Handle HR correspondence, internal registrations, and document filing.
• Provide support for recruitment activities, including preparing recruitment documentation, processing job applications, performing initial CV screenings
• Assist in arranging and scheduling interviews and support the administration of pre-employment tests and assist with preparing offer letters and contracts.
• Support with staff induction and maintain training records.
• Assist in the staff learning and development activities, its administrative work, and compiling training evaluation forms.
• Keep meticulous records of staff files & timesheets, leaves of absence, performance and other employee statuses and documents to ensure HR database is of high quality and up to date.
• Assist in the preparation and the distribution of monthly timesheets of staff.
• Prepare volunteers’ monthly timesheets, payment requests, and support the Program and MEAL departments with data and tasks related to volunteer administration.
• Other duties as required in support of the running of the HR operations.
Qualifications
• A diploma or degree in HR, administration or a related field, or equivalent experience.
• Minimum of 2 years of experience in an HR support role, ideally at an NGO.
• Excellent spoken and written command of English and Arabic.
• Computer literate with good working knowledge of Microsoft Excel, Word, and Outlook.
• Basic knowledge of HR principles is essential.
Skills
• Organized, structured, and highly detail-oriented.
• Able to plan and manage own daily workload efficiently.
• Good listener with strong communication skills.
• Takes initiative and works well independently when given clear tasks.
Attitude
• Friendly, encouraging, and helpful attitude.
• Flexibility and adaptability to changing administrative needs.
• Helps bring a positive, caring, and professional atmosphere to the organization.
• Able to work under pressure, meet strict deadlines, and handle a fluid environment.
• Minimum of 2 years of experience in an HR support role, ideally at an NGO.
• Excellent spoken and written command of English and Arabic.
• Computer literate with good working knowledge of Microsoft Excel, Word, and Outlook.
• Basic knowledge of HR principles is essential.
Skills
• Organized, structured, and highly detail-oriented.
• Able to plan and manage own daily workload efficiently.
• Good listener with strong communication skills.
• Takes initiative and works well independently when given clear tasks.
Attitude
• Friendly, encouraging, and helpful attitude.
• Flexibility and adaptability to changing administrative needs.
• Helps bring a positive, caring, and professional atmosphere to the organization.
• Able to work under pressure, meet strict deadlines, and handle a fluid environment.
Salary and Benefits
Per ZOA Syria Mission Salary Scale
About us
ZOA is an international NGO, which offers RELIEF to people who are affected by conflict or natural disasters. ZOA wants to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities, we work on the RECOVERY until they can provide to take care of their livelihoods. The work of ZOA is coordinated from the Netherlands. From there ZOA operates in seventeen countries in Africa, Middle East Region and Asia. ZOA works approximately with 900 employees worldwide.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. After ZOA registration with the Ministry of Foreign Affairs (MOFA) in 2018, the organization established an office in Damascus in 2019. Since then, ZOA has been working with crisis affected communities across Livelihoods, WASH, Education and Shelter sectors. ZOA implements directly, as well as through local partners. ZOA seeks to reach the most vulnerable groups- women, children, elderly, female headed households, persons with disabilities and internally displaced persons.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. After ZOA registration with the Ministry of Foreign Affairs (MOFA) in 2018, the organization established an office in Damascus in 2019. Since then, ZOA has been working with crisis affected communities across Livelihoods, WASH, Education and Shelter sectors. ZOA implements directly, as well as through local partners. ZOA seeks to reach the most vulnerable groups- women, children, elderly, female headed households, persons with disabilities and internally displaced persons.
Required employees number
1
Posted On
Jun 26, 2026
Expiry Date
Jul 12, 2026
Photo
Required
CV Language
English
