Job ID
49485
Job Title
Receptionist
To work for
Combined Group Contracting Co. - Syria
Country
Syria
City
Damascus
Field of Work
Customer services - Secretariat
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Intermediate Institute
Responsibilities
Job Purpose
The Corporate Receptionist is responsible for the end-to-end management of the front-office environment, corporate switchboard, and visitor experience.
This role ensures that all front-desk operations achieve rigid corporate brand compliance, strict adherence to security access protocols, efficient calendar schedules, and high visitor satisfaction while proactively mitigating office administrative and operational risks.
Key Job Responsibilities
1. Front-Office Planning & Execution Daily Desk Operations: Establish, maintain, and execute the daily front-desk operational checklist to align visitor arrivals, package deliveries, and meeting room bookings with corporate schedules.
Visitor & Schedule Management: Oversee the scheduling and optimization of corporate meeting rooms. Monitor calendar conflicts, manage high-priority guest arrivals, and arrange alternative meeting spaces when required.
2. Financial Tracking & Supply Control Petty Cash & Expense Control: Monitor and reconcile the front-office petty cash fund, track administrative expenses, and maintain precise financial receipts.
Commercial Support: Verify monthly corporate invoices from vendors (e.g., courier services, office supply providers, catering) in coordination with the finance department to prevent payment delays.
Office Supply Governance: Inventory, track, and reorder front-office stationery, pantry supplies, and corporate marketing materials to eliminate supply shortages.
3. Logistical Optimization & Mail Flow Inbound /Outbound Logistics: Formulate and manage the internal workflow for sorting, logging, and distributing incoming mail, corporate packages, and sensitive legal documentation.
Dispatch Schedules: Organize cost-efficient courier dispatches and urgent document deliveries to reduce company delivery overhead and ensure time-critical items arrive safely.
4. Vendor & Cross-Departmental Management Service Provider Oversight: Coordinate and schedule maintenance visits for front-lobby assets (e.g., access gates, telephone switchboards, printer stations) with third-party vendors.
Internal Synergy: Drive seamless coordination with vital supporting departments including HR (for job applicant arrivals), Procurement (for office supplies), IT (for visitor Wi-Fi/hardware setup), and Security.
5. Corporate Stakeholder & Visitor Relations Client & VIP Hospitality: Act as the primary face of the company. Welcome clients, high-profile executives, and business partners with elite corporate etiquette.
Access Control & Badges: Manage the company's visitor registration system. Issue guest access cards and coordinate with security personnel to verify identification and clear external visitors.
6. Information Architecture & Reporting Communication Standards: Direct the main corporate switchboard, screening, routing, and transferring high-volume phone calls and email inquiries with standard corporate protocols.
Administrative Reporting: Compile and analyze weekly front-desk activity logs (visitor traffic, courier expenses, call metrics) to identify areas for administrative process improvement.
Shift Handover: Conduct formal information handovers to ensure seamless operational continuity when step-in or backup reception coverage is active.
Health, Safety, Environment (HSE) & Quality Control Policy Enforcement:
Guarantee the strict execution of front-office Quality Control (e.g., accurate phone logs) and company safety guidelines.
Emergency & Assembly Management: Serve as a core warden during building evacuations, ensuring the front lobby is cleared quickly and acting as a guide for visitors during fire drills or medical emergencies.
Professional Standards: Champion corporate office culture by maintaining an immaculate, distraction-free front reception desk and adhering to the executive corporate dress code.
The Corporate Receptionist is responsible for the end-to-end management of the front-office environment, corporate switchboard, and visitor experience.
This role ensures that all front-desk operations achieve rigid corporate brand compliance, strict adherence to security access protocols, efficient calendar schedules, and high visitor satisfaction while proactively mitigating office administrative and operational risks.
Key Job Responsibilities
1. Front-Office Planning & Execution Daily Desk Operations: Establish, maintain, and execute the daily front-desk operational checklist to align visitor arrivals, package deliveries, and meeting room bookings with corporate schedules.
Visitor & Schedule Management: Oversee the scheduling and optimization of corporate meeting rooms. Monitor calendar conflicts, manage high-priority guest arrivals, and arrange alternative meeting spaces when required.
2. Financial Tracking & Supply Control Petty Cash & Expense Control: Monitor and reconcile the front-office petty cash fund, track administrative expenses, and maintain precise financial receipts.
Commercial Support: Verify monthly corporate invoices from vendors (e.g., courier services, office supply providers, catering) in coordination with the finance department to prevent payment delays.
Office Supply Governance: Inventory, track, and reorder front-office stationery, pantry supplies, and corporate marketing materials to eliminate supply shortages.
3. Logistical Optimization & Mail Flow Inbound /Outbound Logistics: Formulate and manage the internal workflow for sorting, logging, and distributing incoming mail, corporate packages, and sensitive legal documentation.
Dispatch Schedules: Organize cost-efficient courier dispatches and urgent document deliveries to reduce company delivery overhead and ensure time-critical items arrive safely.
4. Vendor & Cross-Departmental Management Service Provider Oversight: Coordinate and schedule maintenance visits for front-lobby assets (e.g., access gates, telephone switchboards, printer stations) with third-party vendors.
Internal Synergy: Drive seamless coordination with vital supporting departments including HR (for job applicant arrivals), Procurement (for office supplies), IT (for visitor Wi-Fi/hardware setup), and Security.
5. Corporate Stakeholder & Visitor Relations Client & VIP Hospitality: Act as the primary face of the company. Welcome clients, high-profile executives, and business partners with elite corporate etiquette.
Access Control & Badges: Manage the company's visitor registration system. Issue guest access cards and coordinate with security personnel to verify identification and clear external visitors.
6. Information Architecture & Reporting Communication Standards: Direct the main corporate switchboard, screening, routing, and transferring high-volume phone calls and email inquiries with standard corporate protocols.
Administrative Reporting: Compile and analyze weekly front-desk activity logs (visitor traffic, courier expenses, call metrics) to identify areas for administrative process improvement.
Shift Handover: Conduct formal information handovers to ensure seamless operational continuity when step-in or backup reception coverage is active.
Health, Safety, Environment (HSE) & Quality Control Policy Enforcement:
Guarantee the strict execution of front-office Quality Control (e.g., accurate phone logs) and company safety guidelines.
Emergency & Assembly Management: Serve as a core warden during building evacuations, ensuring the front lobby is cleared quickly and acting as a guide for visitors during fire drills or medical emergencies.
Professional Standards: Champion corporate office culture by maintaining an immaculate, distraction-free front reception desk and adhering to the executive corporate dress code.
Qualifications
• Diploma degree.
• Must have 3 years of working experience.
• Must have 3 years of working experience.
Salary and Benefits
Competitive package.
About us
Combined Group Contracting Company (CGC) was established in 1965 in Kuwait as a limited liability company with a total paid capital of KD 7,500 (approximately USD 28,000 ). The company became a publicly traded shareholding company with a paid up capital of KD KD 12,276,917/700 approximately US$ 40,611,530/- Our activities now span the oil sector where we have become main contractors for pipelines for companies such as Kuwait Oil Co. (KOC), Kuwait National Petroleum Co. and the Joint Operations (JO). In the Roads and Infrastructure sector, CGC currently executing several large projects and has the highest degree of specialization in the roads and infrastructure sector From Bridges, Tunneling. CGC in 2007 was able to successfully penetrate the power generation industry and was awarded a contract for the supply, erection, and 5 years operation and maintenance of a 305 Megawatts power plant in Subbiya, Kuwait. The phases of supply, erection has been completed on the year of 2009 and now maintenance contract is undergoing. Supporting our contracting activities, CGC owns Asphalt Plants, Ready-Mix concrete batching plants and wide and diverse fleet ranging from heavy specialized equipment of light vehicles both in Qatar and Kuwait. With a dominant role in contracting in Kuwait, Qatar and UAE, CGC successfully executed projects in Iraq, Oman, Sudan, Lebanon, Indonesia, Malaysia, Tajikistan, Georgian, Magnolia and Uzbekistan, CGC is a building partner you can rely on an and Syria
Required employees number
1
Posted On
Jul 05, 2026
Expiry Date
Aug 04, 2026
Photo
Required
CV Language
English
