Job ID
49561
Job Title
HLF Syria Programme Officer
To work for
Confidential
Country
Syria
City
Damascus
Field of Work
Humanitarian/Disasters
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Set-Up Phase
• Support the contextualisation and operational roll-out of HLF programme management processes, tools, and procedures within the Syria context.
• Assist in establishing portfolio tracking systems, programme monitoring tools, communication workflows, and implementation follow-up mechanisms.
• Support the preparation, organisation, and maintenance of programme documentation, records, and partner files.
• Coordinate partner onboarding processes and support orientation sessions on HLF operational requirements, governance structures, and grant management procedures.
• Facilitate communication and information sharing between partners and relevant HLF functions during programme start-up.
Programme Implementation & Partner Support
• Serve as the primary day-to-day operational focal point for funded local partner organisations throughout the grant lifecycle.
• Provide guidance and clarification to partners on programme management processes, reporting requirements, implementation procedures, and operational workflows within delegated authority.
• Escalate complex, sensitive, high-risk, or strategic issues to the Programme Manager as required.
• Support partner registration, due diligence, proposal development, and grant management processes in coordination with relevant internal functions.
• Track partner implementation progress, milestones, deliverables, and reporting deadlines across the portfolio.
• Conduct regular follow-up with partners to ensure timely submission of reports, documentation, and required information.
• Identify implementation bottlenecks, operational challenges, and emerging risks and bring them to the attention of the Programme Manager.
• Support programme monitoring activities, including partner meetings, project visits, and review processes.
• Maintain accurate programme records, trackers, databases, and grant documentation.
• Support the preparation of donor reports, programme reviews, audits, compliance checks, and internal reporting requirements.
Coordination, Learning & Communication
• Coordinate routine communication between local partner organisations, HLF Syria teams, governance bodies, and HQ stakeholders.
• Organise meetings, workshops, governance sessions, and partner coordination events, including logistical and administrative preparations.
• Prepare meeting agendas, minutes, action trackers, and follow-up documentation.
• Support the collection and analysis of programme information, implementation lessons, partner feedback, and operational insights.
• Contribute to lessons-learned exercises, programme reviews, and adaptive management processes.
• Assist in compiling programme updates, briefing materials, presentations, and internal reporting products.
• Support external representation and coordination activities when requested by the Programme Manager.
Programme Administration & Compliance Support
• Ensure programme files, partner records, and grant documentation are maintained in accordance with organisational requirements.
• Support compliance monitoring by tracking reporting obligations, documentation requirements, and programme management procedures.
• Assist in monitoring adherence to grant conditions, implementation timelines, and programme management standards.
• Support internal coordination with Finance, MEAL, Procurement, Capacity Sharing Coordination, and Stakeholder Engagement teams to ensure effective programme implementation.
• Support the contextualisation and operational roll-out of HLF programme management processes, tools, and procedures within the Syria context.
• Assist in establishing portfolio tracking systems, programme monitoring tools, communication workflows, and implementation follow-up mechanisms.
• Support the preparation, organisation, and maintenance of programme documentation, records, and partner files.
• Coordinate partner onboarding processes and support orientation sessions on HLF operational requirements, governance structures, and grant management procedures.
• Facilitate communication and information sharing between partners and relevant HLF functions during programme start-up.
Programme Implementation & Partner Support
• Serve as the primary day-to-day operational focal point for funded local partner organisations throughout the grant lifecycle.
• Provide guidance and clarification to partners on programme management processes, reporting requirements, implementation procedures, and operational workflows within delegated authority.
• Escalate complex, sensitive, high-risk, or strategic issues to the Programme Manager as required.
• Support partner registration, due diligence, proposal development, and grant management processes in coordination with relevant internal functions.
• Track partner implementation progress, milestones, deliverables, and reporting deadlines across the portfolio.
• Conduct regular follow-up with partners to ensure timely submission of reports, documentation, and required information.
• Identify implementation bottlenecks, operational challenges, and emerging risks and bring them to the attention of the Programme Manager.
• Support programme monitoring activities, including partner meetings, project visits, and review processes.
• Maintain accurate programme records, trackers, databases, and grant documentation.
• Support the preparation of donor reports, programme reviews, audits, compliance checks, and internal reporting requirements.
Coordination, Learning & Communication
• Coordinate routine communication between local partner organisations, HLF Syria teams, governance bodies, and HQ stakeholders.
• Organise meetings, workshops, governance sessions, and partner coordination events, including logistical and administrative preparations.
• Prepare meeting agendas, minutes, action trackers, and follow-up documentation.
• Support the collection and analysis of programme information, implementation lessons, partner feedback, and operational insights.
• Contribute to lessons-learned exercises, programme reviews, and adaptive management processes.
• Assist in compiling programme updates, briefing materials, presentations, and internal reporting products.
• Support external representation and coordination activities when requested by the Programme Manager.
Programme Administration & Compliance Support
• Ensure programme files, partner records, and grant documentation are maintained in accordance with organisational requirements.
• Support compliance monitoring by tracking reporting obligations, documentation requirements, and programme management procedures.
• Assist in monitoring adherence to grant conditions, implementation timelines, and programme management standards.
• Support internal coordination with Finance, MEAL, Procurement, Capacity Sharing Coordination, and Stakeholder Engagement teams to ensure effective programme implementation.
Qualifications
Education:
• Higher education in International Development, Humanitarian Affairs, Programme Management, Political Science, Social Sciences, Public Administration, or a related field.
Experience:
• Minimum 3 years of relevant professional experience in programme support, grants management, partnership coordination, humanitarian or development programming, or related operational roles.
• Experience working with local partner organisations and partnership-based implementation approaches.
• Experience working in conflict-affected contexts is desirable.
Skills & Competencies:
• Strong organisational and administrative skills with excellent attention to detail.
• Strong communication, coordination, and stakeholder engagement skills.
• Ability to manage multiple tasks, deadlines, and competing priorities effectively.
• Strong problem-solving skills and ability to exercise sound judgment within delegated responsibilities.
• Ability to work independently while knowing when to seek guidance or escalate issues.
• Proficiency in Microsoft Office applications and programme management tracking tools.
• Fluency in English and Arabic, written and spoken.
• Willingness to travel within Syria
• Higher education in International Development, Humanitarian Affairs, Programme Management, Political Science, Social Sciences, Public Administration, or a related field.
Experience:
• Minimum 3 years of relevant professional experience in programme support, grants management, partnership coordination, humanitarian or development programming, or related operational roles.
• Experience working with local partner organisations and partnership-based implementation approaches.
• Experience working in conflict-affected contexts is desirable.
Skills & Competencies:
• Strong organisational and administrative skills with excellent attention to detail.
• Strong communication, coordination, and stakeholder engagement skills.
• Ability to manage multiple tasks, deadlines, and competing priorities effectively.
• Strong problem-solving skills and ability to exercise sound judgment within delegated responsibilities.
• Ability to work independently while knowing when to seek guidance or escalate issues.
• Proficiency in Microsoft Office applications and programme management tracking tools.
• Fluency in English and Arabic, written and spoken.
• Willingness to travel within Syria
Specific Vacancy Requirements
The HLF Syria Programme Officer supports the implementation and day-to-day management of the HLF Syria funding mechanism under the supervision of the Programme Manager. The role contributes to the effective coordination of partner organisations, grant management processes, programme monitoring, governance workflows, and internal programme operations. The Programme Officer serves as the primary operational focal point for local partner organisations and supports the smooth implementation of programme management processes throughout the grant lifecycle. The position is responsible for coordinating partner communication, tracking programme progress, maintaining programme documentation, supporting governance and decision-making processes, and ensuring timely follow-up of programme actions. The Programme Officer works closely with local partner organisations, the Programme Manager, and relevant internal functions, including Finance, MEAL, Procurement, Capacity Sharing Coordination, and Stakeholder Engagement, to ensure high-quality, accountable, and efficient programme implementation.
Salary and Benefits
Confidential
About us
The vacancy announcement ends on 19.07.2026
Required employees number
1
Posted On
Jul 08, 2026
Expiry Date
Aug 07, 2026
CV Language
English
