Job ID
49691
Job Title
Document Control Manager (Technical)
To work for
UCK Airports
Country
Syria
City
Damascus
Field of Work
Operations - Engineering - Data entry/Archiving
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
1. Document Management & Control
• Establish, maintain, and continuously improve the Technical Document Management System (TDMS) in accordance with project and organizational requirements.
• Receive, register, and process all incoming and outgoing technical documents including drawings, specifications, submittals, RFIs, and correspondence.
• Assign document numbers, revision codes, and metadata in line with the approved document numbering convention.
• Ensure all documents are correctly filed, indexed, and retrievable in both electronic and hard-copy formats as required.
• Distribute controlled copies of approved documents to relevant internal departments and external parties in a timely manner.
2. Revision Control & Version Management
• Implement and enforce version control procedures to ensure only the latest approved revisions are in use across all project teams.
• Track and manage document revision history, superseded documents, and obsolete drawings to prevent use of outdated information.
• Maintain a comprehensive Document Register and Transmittal Log updated in real time.
• Coordinate with the Technical Manager and engineering teams to manage submittal cycles and approval workflows.
3. Compliance & Quality Assurance
• Ensure document control procedures comply with applicable standards, contractual requirements, and UCK Airport LLC internal policies.
• Conduct periodic audits of document files to verify accuracy, completeness, and compliance with established procedures.
• Support internal and external audits by preparing and providing requested documentation in an organized and timely manner.
• Flag document control non-conformances promptly and propose corrective actions for the Technical Manager’s review.
4. Stakeholder Coordination & Reporting
• Liaise with project managers, engineers, contractors, and consultants to facilitate smooth document exchange and approval tracking.
• Prepare and submit weekly and monthly document status reports to the Technical Manager, highlighting outstanding submissions, overdue approvals, and close-out items.
• Coordinate the preparation of project close-out documentation packages, as-built drawings, and final record submissions.
• Train and guide project team members on document control procedures and system usage.
5. Additional Responsibilities
• Support the Technical Manager in preparing technical correspondence, meeting minutes, and action trackers.
• Maintain confidentiality of sensitive technical and commercial documentation.
• Support the Technical Manager with any document-related tasks that arise outside routine workflows, adapting to project demands as required.
• Establish, maintain, and continuously improve the Technical Document Management System (TDMS) in accordance with project and organizational requirements.
• Receive, register, and process all incoming and outgoing technical documents including drawings, specifications, submittals, RFIs, and correspondence.
• Assign document numbers, revision codes, and metadata in line with the approved document numbering convention.
• Ensure all documents are correctly filed, indexed, and retrievable in both electronic and hard-copy formats as required.
• Distribute controlled copies of approved documents to relevant internal departments and external parties in a timely manner.
2. Revision Control & Version Management
• Implement and enforce version control procedures to ensure only the latest approved revisions are in use across all project teams.
• Track and manage document revision history, superseded documents, and obsolete drawings to prevent use of outdated information.
• Maintain a comprehensive Document Register and Transmittal Log updated in real time.
• Coordinate with the Technical Manager and engineering teams to manage submittal cycles and approval workflows.
3. Compliance & Quality Assurance
• Ensure document control procedures comply with applicable standards, contractual requirements, and UCK Airport LLC internal policies.
• Conduct periodic audits of document files to verify accuracy, completeness, and compliance with established procedures.
• Support internal and external audits by preparing and providing requested documentation in an organized and timely manner.
• Flag document control non-conformances promptly and propose corrective actions for the Technical Manager’s review.
4. Stakeholder Coordination & Reporting
• Liaise with project managers, engineers, contractors, and consultants to facilitate smooth document exchange and approval tracking.
• Prepare and submit weekly and monthly document status reports to the Technical Manager, highlighting outstanding submissions, overdue approvals, and close-out items.
• Coordinate the preparation of project close-out documentation packages, as-built drawings, and final record submissions.
• Train and guide project team members on document control procedures and system usage.
5. Additional Responsibilities
• Support the Technical Manager in preparing technical correspondence, meeting minutes, and action trackers.
• Maintain confidentiality of sensitive technical and commercial documentation.
• Support the Technical Manager with any document-related tasks that arise outside routine workflows, adapting to project demands as required.
Qualifications
• Bachelor’s degree in Engineering, Information Management, Business Administration, or a related discipline. A certification in Document Control, Records Management, or Quality Management (e.g., ISO 9001) is an advantage.
• Minimum 4–6 years of experience in document control, technical records management, or project administration within engineering, construction, or airport/infrastructure sectors.
• Proven knowledge of document control principles, procedures, and best practices in an engineering or construction environment.
• Proficiency in Electronic Document Management Systems (EDMS) such as Aconex, Procore, SharePoint, or equivalent platforms.
• Strong understanding of engineering drawing formats, revision control conventions, and submittal management processes.
• High attention to detail with excellent organizational and time management skills.
• Good communication skills in English; Arabic is an advantage.
• Proficiency in MS Office (Word, Excel, Outlook) and document management tools.
• Minimum 4–6 years of experience in document control, technical records management, or project administration within engineering, construction, or airport/infrastructure sectors.
• Proven knowledge of document control principles, procedures, and best practices in an engineering or construction environment.
• Proficiency in Electronic Document Management Systems (EDMS) such as Aconex, Procore, SharePoint, or equivalent platforms.
• Strong understanding of engineering drawing formats, revision control conventions, and submittal management processes.
• High attention to detail with excellent organizational and time management skills.
• Good communication skills in English; Arabic is an advantage.
• Proficiency in MS Office (Word, Excel, Outlook) and document management tools.
Salary and Benefits
As per Salary Scale.
About us
UCK Airports is an international consortium established by UCC Holding, ASSETS Investments, CENGIZ Holding and KALYON Holding. The consortium has signed a concession agreement to invest, develop, expand, construct, and operate Damascus International Airport. Valued at USD 4 billion, the project represents one of the largest investments in Syria's history and underscores strong international confidence in the future of the country's aviation sector.
Required employees number
1
Posted On
Jul 15, 2026
Expiry Date
Aug 14, 2026
CV Language
English
