Job ID
49865
Job Title
Logistics and Procurement Assistant
To work for
ZOA - International
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Intermediate Institute
Responsibilities
Main tasks & Responsibilities:
• Support procurement processes from requisition to delivery and payment.
• Collect quotations, conduct market assessments, and identify new suppliers.
• Track procurement requests, purchase orders, deliveries, and supplier payments.
• Ensure procurement documentation is complete, accurate, properly filed in ERP and SharePoint and compliant with organizational policies and donor requirements.
• Assist in tender processes and preparation of procurement documentation (PRs, RFQs, QAMs, bid evaluations, contracts, agreements, etc.).
• Verify completeness and accuracy of supporting documents before submitting for payment processing.
• Maintain and update the supplier database in ERP and conduct supplier evaluations.
• Monitor local market prices and update price lists when required.
• Inspect goods and services received to ensure conformity with specifications, quantity, and quality requirements.
• Inspect and observe reception of goods against purchase orders and Goods Received Notes (GRNs).
• Support with periodic physical inventory and/or asset verification exercises and physical counts and reconcile inventory records as needed or requested.
• Support with vehicle and transportation planning and tracking, contract management and payment preparation as needed, including external transport providers.
• Support with facility (maintenance) management and facility and operational payments such as rent, utilities, telecommunications, internet services, and related operational expenses – dependent on possible future task re-division
• Support to maintain effective filing and archiving systems for logistics, procurement, and administrative documentation.
• Support preparation of reports, trackers, and logistics records.
• Perform any other logistics, procurement, administrative, or operational support tasks assigned by supervisor.
• Support procurement processes from requisition to delivery and payment.
• Collect quotations, conduct market assessments, and identify new suppliers.
• Track procurement requests, purchase orders, deliveries, and supplier payments.
• Ensure procurement documentation is complete, accurate, properly filed in ERP and SharePoint and compliant with organizational policies and donor requirements.
• Assist in tender processes and preparation of procurement documentation (PRs, RFQs, QAMs, bid evaluations, contracts, agreements, etc.).
• Verify completeness and accuracy of supporting documents before submitting for payment processing.
• Maintain and update the supplier database in ERP and conduct supplier evaluations.
• Monitor local market prices and update price lists when required.
• Inspect goods and services received to ensure conformity with specifications, quantity, and quality requirements.
• Inspect and observe reception of goods against purchase orders and Goods Received Notes (GRNs).
• Support with periodic physical inventory and/or asset verification exercises and physical counts and reconcile inventory records as needed or requested.
• Support with vehicle and transportation planning and tracking, contract management and payment preparation as needed, including external transport providers.
• Support with facility (maintenance) management and facility and operational payments such as rent, utilities, telecommunications, internet services, and related operational expenses – dependent on possible future task re-division
• Support to maintain effective filing and archiving systems for logistics, procurement, and administrative documentation.
• Support preparation of reports, trackers, and logistics records.
• Perform any other logistics, procurement, administrative, or operational support tasks assigned by supervisor.
Qualifications
Knowledge & Experience:
• Associate (University) degree in Procurement, Supply Chain Management or Business Administration or other relevant area, or equivalent knowledge and competencies acquired through relevant work experience.
• Minimum working experience of at least 2 years in Logistics and/or Procurement support roles, preferable in an INGO, or 2-4 years’ experience in a similar role.
• Good spoken and written command of English.
• Excellent spoken and written command of Arabic.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Experience using ERP systems
• Experience with donor requirements and compliance is a plus.
Skills & Attitude:
• Excellent communication skills, both verbal and written.
• Planning and organizational skills related to work and time management.
• Attention to detail and high level of accuracy.
• Willingness to learn and be trained and be challenged to grow
• Flexible conduct and customer-friendly attitude.
• Interpersonal and cross-cultural sensitivity.
• Able to work under pressure and meet deadlines.
• Ability to liaise with suppliers and vendors in an honest and transparent way.
• Associate (University) degree in Procurement, Supply Chain Management or Business Administration or other relevant area, or equivalent knowledge and competencies acquired through relevant work experience.
• Minimum working experience of at least 2 years in Logistics and/or Procurement support roles, preferable in an INGO, or 2-4 years’ experience in a similar role.
• Good spoken and written command of English.
• Excellent spoken and written command of Arabic.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Experience using ERP systems
• Experience with donor requirements and compliance is a plus.
Skills & Attitude:
• Excellent communication skills, both verbal and written.
• Planning and organizational skills related to work and time management.
• Attention to detail and high level of accuracy.
• Willingness to learn and be trained and be challenged to grow
• Flexible conduct and customer-friendly attitude.
• Interpersonal and cross-cultural sensitivity.
• Able to work under pressure and meet deadlines.
• Ability to liaise with suppliers and vendors in an honest and transparent way.
Specific Vacancy Requirements
The Logistics and Procurement Assistant is a full-time employee of ZOA Syria. Under the direct supervision of the Logistics and Procurement Officer, the incumbent of this position will provide logistical and procurement support for the ZOA Programme, helping to ensure the timely and cost-effective implementation of the programme.
Salary and Benefits
As Per ZOA Syria Mission Salary Scale
About us
ZOA is an international NGO based in the Netherlands. We respond to natural disasters and conflict, delivering relief assistance to the most vulnerable and working alongside communities to help them recover. ZOA is committed to the humanitarian principles of neutrality, impartiality, and targeting based on need. We are committed to safeguarding the rights of children and the most vulnerable, and to preventing sexual exploitation, abuse, and harassment in all its forms.
See https://www.zoa-international.com/corporate-identity/ for more information.
ZOA has been working in the Syria Response since 2014 and has been supporting Syrian refugees, internally displaced Syrians, and host communities in Jordan, Syria, and Lebanon. Since September 2018, ZOA has been registered in Damascus, enabling it to manage and run its operations and projects from within the country. ZOA works through local partners and its own direct implementation on a range of sectors from Shelter and NFI distribution to Education, WASH, and Food Security and Livelihoods.
See https://www.zoa-international.com/corporate-identity/ for more information.
ZOA has been working in the Syria Response since 2014 and has been supporting Syrian refugees, internally displaced Syrians, and host communities in Jordan, Syria, and Lebanon. Since September 2018, ZOA has been registered in Damascus, enabling it to manage and run its operations and projects from within the country. ZOA works through local partners and its own direct implementation on a range of sectors from Shelter and NFI distribution to Education, WASH, and Food Security and Livelihoods.
Required employees number
1
Posted On
Jul 23, 2026
Expiry Date
Aug 08, 2026
Photo
Required
CV Language
English
