Job ID
50536
Job Title
Project Assistant
To work for
Stars Orbit Consultants and Management Development
Country
Syria
City
Damascus
Field of Work
Administrative - R&D | Projects
Job Type
Project Based
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Under the direct supervision of the Project Manager, the Project Assistant shall:
• Document control and filing. Maintain complete files for studies, designs, BoQs, procurement/contracts, ESMF/ESMP and GRM records, inspections, commissioning, water-quality records, O&M plans, invoices, assets and handover packages.
• Planning and tracking. Support work plans, procurement/HR trackers, mission calendars and dashboards. Track TPP, consultant, contractor and project actions across wastewater, sewage and irrigation workstreams and flag delays.
• Meetings and correspondence. Organize Project Board, technical, donor and inter-agency meetings; prepare invitations, agendas and minutes; maintain action/correspondence logs with UN-Habitat, FAO, MoLAE, local authorities and contractors.
• Logistics and missions. Arrange field missions, security clearances, workshops, consultations, translation/interpretation and visibility materials; coordinate Country Office-field follow-up.
• Monitoring and reporting support. Compile physical, financial, procurement, safeguard and donor inputs; maintain risk/results trackers; consolidate data on works, treatment performance, water-quality checks, beneficiaries and O&M/training.
• Safeguards and feedback. Maintain safeguard/GRM documentation, support consultations, track corrective actions and escalate sensitive complaints or environmental/social issues.
• Assets, O&M and closure. Support asset registers, commissioning/handover checklists, O&M/training records and Quantum documentation; assist operational/financial closure and file handover.
• Other related tasks assigned by the Project Manager in support of UNDP Syria’s climate-adaptation and water-resilience work.
When
What is required
Week 1-2 of the contract
Work plan agreed with the supervisor (PEF Part II), based on Section 4.
Monthly, by the 5th of the following month
Short written progress note: work done, issues/risks, and look-ahead. Supports continued monthly payment.
Mid-contract and before each renewal
TPP Performance Evaluation Form completed by the supervisor; renewal only if services are still needed.
End of contract
Final PEF and handover of files, records and unfinished actions to the Project Manager.
• Document control and filing. Maintain complete files for studies, designs, BoQs, procurement/contracts, ESMF/ESMP and GRM records, inspections, commissioning, water-quality records, O&M plans, invoices, assets and handover packages.
• Planning and tracking. Support work plans, procurement/HR trackers, mission calendars and dashboards. Track TPP, consultant, contractor and project actions across wastewater, sewage and irrigation workstreams and flag delays.
• Meetings and correspondence. Organize Project Board, technical, donor and inter-agency meetings; prepare invitations, agendas and minutes; maintain action/correspondence logs with UN-Habitat, FAO, MoLAE, local authorities and contractors.
• Logistics and missions. Arrange field missions, security clearances, workshops, consultations, translation/interpretation and visibility materials; coordinate Country Office-field follow-up.
• Monitoring and reporting support. Compile physical, financial, procurement, safeguard and donor inputs; maintain risk/results trackers; consolidate data on works, treatment performance, water-quality checks, beneficiaries and O&M/training.
• Safeguards and feedback. Maintain safeguard/GRM documentation, support consultations, track corrective actions and escalate sensitive complaints or environmental/social issues.
• Assets, O&M and closure. Support asset registers, commissioning/handover checklists, O&M/training records and Quantum documentation; assist operational/financial closure and file handover.
• Other related tasks assigned by the Project Manager in support of UNDP Syria’s climate-adaptation and water-resilience work.
When
What is required
Week 1-2 of the contract
Work plan agreed with the supervisor (PEF Part II), based on Section 4.
Monthly, by the 5th of the following month
Short written progress note: work done, issues/risks, and look-ahead. Supports continued monthly payment.
Mid-contract and before each renewal
TPP Performance Evaluation Form completed by the supervisor; renewal only if services are still needed.
End of contract
Final PEF and handover of files, records and unfinished actions to the Project Manager.
Qualifications
a. Education
• Bachelor’s degree in business/public administration, project management, environmental sciences, agriculture, water/civil engineering, social sciences or a related field is required. A technical diploma with two additional years of relevant experience may be considered in lieu of a bachelor’s degree.
b. Experience
• Minimum three (3) years with a bachelor’s degree, or two (2) years with a master’s degree, of project, administrative or operations support. Demonstrated experience in document control, meetings and multi-workstream tracking. Experience with climate adaptation, water/environment, rural development, infrastructure, UN or donor-funded projects is a strong asset.
• Skills. Advanced MS Office (Word, Excel, PowerPoint); ability to maintain clean trackers and filing systems. Strong organization, attention to detail and discretion. Ability to draft minutes, action logs and routine correspondence in English and Arabic.
• Assets. Familiarity with UNDP procedures, Quantum or comparable ERP, donor reporting, climate/water terminology, environmental and social safeguards, GRM processes or inter-agency UN projects. Bilingual document management and basic translation experience.
c. Languages
• Fluency in Arabic (spoken and written) is required. Fluency in English (spoken and written) is required.
• Bachelor’s degree in business/public administration, project management, environmental sciences, agriculture, water/civil engineering, social sciences or a related field is required. A technical diploma with two additional years of relevant experience may be considered in lieu of a bachelor’s degree.
b. Experience
• Minimum three (3) years with a bachelor’s degree, or two (2) years with a master’s degree, of project, administrative or operations support. Demonstrated experience in document control, meetings and multi-workstream tracking. Experience with climate adaptation, water/environment, rural development, infrastructure, UN or donor-funded projects is a strong asset.
• Skills. Advanced MS Office (Word, Excel, PowerPoint); ability to maintain clean trackers and filing systems. Strong organization, attention to detail and discretion. Ability to draft minutes, action logs and routine correspondence in English and Arabic.
• Assets. Familiarity with UNDP procedures, Quantum or comparable ERP, donor reporting, climate/water terminology, environmental and social safeguards, GRM processes or inter-agency UN projects. Bilingual document management and basic translation experience.
c. Languages
• Fluency in Arabic (spoken and written) is required. Fluency in English (spoken and written) is required.
Specific Vacancy Requirements
2. During submission, please use the English language only.
3. Indicate clear years of experience with each job (Month/Year)
4. If the candidate is currently employed by a government institution, he/she must be able to provide an unpaid leave of absence for the duration of the consultancy.
5. Only candidates who are short-listed will be contacted.
6. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process
Salary and Benefits
TBD
About us
SOC is a privately held consulting firm based in Jordan, Iraq, Yemen, Syria, Palestine, and Saudi Arabia. SOC specializes in providing Human Resource Management, cash distribution, conducting studies, surveys, vetting, assessments, monitoring and evaluation, data collection and analysis.
Required employees number
1
Posted On
Aug 24, 2026
Expiry Date
Sep 23, 2026
CV Language
English
