Job ID
51506
Job Title
Data entry and analysis - Service Provider
To work for
Finn Church Aid (FCA)
Country
Syria
City
Damascus
Field of Work
Data entry/Archiving - Humanitarian/Disasters
Job Type
Project Based
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
4. Scope of Work and Key Responsibilities
4.1 Data Entry and Information Management
The Service Provider will:
• Enter, organise and update project-related data using approved project tools, templates and trackers.
• Maintain and update participant lists, activity records, databases and other project information as assigned.
• Prepare simple data summaries, tables and extracts required for project follow-up and reporting.
• Support organizing project means of verification and supporting project documentation.
4.2 Reporting and Documentation Support
• Compile information and supporting documents required for activity reports, periodic reports and project documentation.
• Prepare first drafts or sections of activity reports based on approved templates, meeting notes and information provided by the Project Manager or relevant project team members.
• Assist with proofreading, formatting and language review of project documents.
• Maintain an organized record of completed and pending project documentation.
4.3 Translation Support
• Provide written translation of routine project materials between Arabic and English.
• Translate meeting notes, activity reports, presentations, correspondence and other project-related documents as assigned.
• Support language review of project materials to ensure clarity, consistency and appropriate terminology.
4.4 Administrative and Internal Coordination Support
• Maintain internal task and action-point trackers as requested by the Project Manager.
• Support scheduling and preparation of project meetings.
• Follow up internally with relevant FCA team members on assigned documentation or administrative actions, under the direction of the Project Manager.
• Support preparation and organization of project materials and documentation before and after activities.
• Maintain organized project files.
4.5 Support to Project Activities
• Provide administrative and documentation support during workshops, consultations, trainings and other project activities when requested.
• Support participant registration, attendance documentation and organization of activity files.
• Assist with collection and organization of completed activity documentation.
• Compile meeting and workshop notes and prepare initial documentation for review.
• Support organization of participant feedback, evaluation forms and other activity-related records.
• Ensure activity documentation is properly filed following completion of each activity.
The role does not replace or assume the responsibilities of the Workshop Coordinator. Operational organization and coordination of workshops will remain with the designated responsible staff and FCA support functions.
4.6 Project Filing and Archiving
• Maintain a clear and systematic electronic project filing structure.
• Organize project documentation using agreed naming and filing conventions.
• Regularly review project folders and flag missing or incomplete documentation to the Project Manager.
• Assist in preparing a complete and organized project archive at the end of the assignment.
• Ensure confidential and personal information is handled in accordance with FCA requirements.
6. Expected Outputs
The Service Provider is expected to contribute to the following outputs throughout the assignment:
1. Project data and activity trackers regularly updated as assigned.
2. Participant lists, activity records and relevant databases maintained accurately.
3. Meeting minutes and action-point records prepared in a timely manner.
4. Initial drafts and inputs for activity and project reports prepared according to agreed templates.
5. Arabic-English and English-Arabic translations completed as requested.
6. Activity documentation and means of verification systematically organised and filed.
7. Administrative documentation for workshops, trainings, consultations and meetings prepared in advance in coordination with project team.
8. Complete and structured handover of project documentation at the end of the assignment.
All outputs will be subject to review and approval by the Project Manager.
4.1 Data Entry and Information Management
The Service Provider will:
• Enter, organise and update project-related data using approved project tools, templates and trackers.
• Maintain and update participant lists, activity records, databases and other project information as assigned.
• Prepare simple data summaries, tables and extracts required for project follow-up and reporting.
• Support organizing project means of verification and supporting project documentation.
4.2 Reporting and Documentation Support
• Compile information and supporting documents required for activity reports, periodic reports and project documentation.
• Prepare first drafts or sections of activity reports based on approved templates, meeting notes and information provided by the Project Manager or relevant project team members.
• Assist with proofreading, formatting and language review of project documents.
• Maintain an organized record of completed and pending project documentation.
4.3 Translation Support
• Provide written translation of routine project materials between Arabic and English.
• Translate meeting notes, activity reports, presentations, correspondence and other project-related documents as assigned.
• Support language review of project materials to ensure clarity, consistency and appropriate terminology.
4.4 Administrative and Internal Coordination Support
• Maintain internal task and action-point trackers as requested by the Project Manager.
• Support scheduling and preparation of project meetings.
• Follow up internally with relevant FCA team members on assigned documentation or administrative actions, under the direction of the Project Manager.
• Support preparation and organization of project materials and documentation before and after activities.
• Maintain organized project files.
4.5 Support to Project Activities
• Provide administrative and documentation support during workshops, consultations, trainings and other project activities when requested.
• Support participant registration, attendance documentation and organization of activity files.
• Assist with collection and organization of completed activity documentation.
• Compile meeting and workshop notes and prepare initial documentation for review.
• Support organization of participant feedback, evaluation forms and other activity-related records.
• Ensure activity documentation is properly filed following completion of each activity.
The role does not replace or assume the responsibilities of the Workshop Coordinator. Operational organization and coordination of workshops will remain with the designated responsible staff and FCA support functions.
4.6 Project Filing and Archiving
• Maintain a clear and systematic electronic project filing structure.
• Organize project documentation using agreed naming and filing conventions.
• Regularly review project folders and flag missing or incomplete documentation to the Project Manager.
• Assist in preparing a complete and organized project archive at the end of the assignment.
• Ensure confidential and personal information is handled in accordance with FCA requirements.
6. Expected Outputs
The Service Provider is expected to contribute to the following outputs throughout the assignment:
1. Project data and activity trackers regularly updated as assigned.
2. Participant lists, activity records and relevant databases maintained accurately.
3. Meeting minutes and action-point records prepared in a timely manner.
4. Initial drafts and inputs for activity and project reports prepared according to agreed templates.
5. Arabic-English and English-Arabic translations completed as requested.
6. Activity documentation and means of verification systematically organised and filed.
7. Administrative documentation for workshops, trainings, consultations and meetings prepared in advance in coordination with project team.
8. Complete and structured handover of project documentation at the end of the assignment.
All outputs will be subject to review and approval by the Project Manager.
Qualifications
Education
• University degree in Social Sciences, Development Studies, Gender Studies, English Language,or another relevant field.
Professional Experience
• At least 1–2 years of relevant professional experience in project, programme, administrative, reporting or documentation support, preferably within humanitarian, development or civil society organizations.
• Demonstrated experience in report writing, documentation, data entry or information management.
• Experience supporting workshops, trainings, consultations, meetings or similar activities is preferable.
• Previous exposure to gender equality, women’s empowerment, women’s rights, protection or related programming is strongly preferred.
8. Language and Technical Skills
• Excellent written and spoken Arabic.
• Excellent written and spoken English, including the ability to draft, review and translate routine professional documentation.
• Good command of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to prepare clear and well-organized documentation.
• University degree in Social Sciences, Development Studies, Gender Studies, English Language,or another relevant field.
Professional Experience
• At least 1–2 years of relevant professional experience in project, programme, administrative, reporting or documentation support, preferably within humanitarian, development or civil society organizations.
• Demonstrated experience in report writing, documentation, data entry or information management.
• Experience supporting workshops, trainings, consultations, meetings or similar activities is preferable.
• Previous exposure to gender equality, women’s empowerment, women’s rights, protection or related programming is strongly preferred.
8. Language and Technical Skills
• Excellent written and spoken Arabic.
• Excellent written and spoken English, including the ability to draft, review and translate routine professional documentation.
• Good command of Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to prepare clear and well-organized documentation.
Salary and Benefits
As per FCA salary scale
Contract will be Service contract - Daily Basis for 2 months renewable according to the budget availability and performance.
Announcement will be closed on 15 October 2026.
Any applications after this date will not be considered.
Contract will be Service contract - Daily Basis for 2 months renewable according to the budget availability and performance.
Announcement will be closed on 15 October 2026.
Any applications after this date will not be considered.
About us
Finn Church Aid (FCA) is Finland’s largest development co-operation organisation and the second biggest organisation in Finland working in humanitarian aid. FCA is a founding member of the international aid alliance of churches, ACT Alliance. We seek positive change by supporting the most vulnerable people in fragile contexts. We specialize in supporting local communities’ right to peace, livelihoods and quality education. Qualified and interested candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy.
FCA has zero tolerance concerning aid diversion and illegal actions and may screen applicants against international lists to ensure due diligence and compliance with Anti-money Laundering and Combating the Financing of Terrorism requirements.
FCA has a Safeguarding policy and zero tolerance against child abuse and sexual exploitation, abuse and harassment (SEAH), and participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
FCA is certified against the Core Humanitarian Standard on Quality and Accountability (CHS).
FCA has zero tolerance concerning aid diversion and illegal actions and may screen applicants against international lists to ensure due diligence and compliance with Anti-money Laundering and Combating the Financing of Terrorism requirements.
FCA has a Safeguarding policy and zero tolerance against child abuse and sexual exploitation, abuse and harassment (SEAH), and participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
FCA is certified against the Core Humanitarian Standard on Quality and Accountability (CHS).
Required employees number
1
Posted On
Oct 07, 2026
Expiry Date
Nov 06, 2026
Photo
Required
CV Language
English
Additional questions for applicants
Q1: Finn Church Aid (FCA) has zero tolerance on Sexual Exploitation, Abuse and Harassment (SEAH), and routinely checks job candidates; backgrounds for allegations of misconduct and past and/or current investigations. In addition to other vetting and screening practices, FCA asks candidates to fill in this self-declaration form and return to the HR. Please answer the following questions: 1. Have you ever committed misconduct related to sexual exploitation, abuse or harassment1?
Q2: Have you ever been or are currently the subject of a misconduct investigation related to alleged sexual exploitation, abuse or harassment?
Q3: Have you ever been subject to disciplinary proceedings/measures?
Q4: Have you left a previous job pending an investigation and/or refused to cooperate with such an investigation?
Q2: Have you ever been or are currently the subject of a misconduct investigation related to alleged sexual exploitation, abuse or harassment?
Q3: Have you ever been subject to disciplinary proceedings/measures?
Q4: Have you left a previous job pending an investigation and/or refused to cooperate with such an investigation?