Job ID
52239
Job Title
Procurement & Logistics Officer
To work for
We World
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Position Purpose:
The Procurement & Logistics Officer is responsible for managing and executing procurement and logistics operations at the country office level, including asset and inventory management, contract administration, procurement cycle, transport, and premises management. The officer ensures compliance with global procurement standards and collaborates closely with other departments such as finance, HR, and program teams to meet the mission & operational needs.
Main duties and tasks:
1. Procurement
Oversee the full procurement cycle for all Procurement Procedures for Program and Support, ensuring compliance with global SOPs and donor requirements.
Ensure procurement requests (PR) are thoroughly reviewed, and technical specifications are appropriate, seeking clarification if necessary.
Collect and review quotations/offers, prepare purchase orders (PO), and ensure timely and accurate procurement of goods and services.
Manage relationships with vendors, conducting regular market studies and vendor assessments to ensure competitive pricing and service quality.
Resolve procurement-related issues, including discrepancies between purchase orders and received goods/services.
Assist the Logistics & Procurement Manager in executing tenders when required and support contract management, including any necessary addenda.
2. Logistics & Fleet
Manage transport services for office and field operations, ensuring that vehicles are properly maintained and have all necessary documentation (logbooks, first aid kits, etc.).
Coordinate all transportation requests, including international movements and in-country logistics for staff and goods.
Oversee the organization & premises operations, including asset and consumables management, inventory control, and record-keeping.
Ensure that all goods and services procured are delivered according to the purchase contract and delivery schedule.
Provide logistics support for communication and internet services, ensuring that all staff have access to reliable and functional communication tools.
3. Asset & Premises
Contributes to maintaining the asset database for the entire mission, ensuring that assets are correctly coded, labeled, and recorded in the Syria Asset Register.
Ensure assets are distributed to the relevant offices or bases, with all handover documents properly maintained.
Monitor the day-to-day management of office and guesthouse facilities, ensuring cleanliness, safety, and functionality.
Responsible for the maintenance, procurement, and distribution of safety equipment, utilities, and office supplies.
Secure necessary petroleum derivatives for office and guesthouse use, ensuring accurate tracking and documentation of supply and consumption.
4. Vendor & Contract
Maintain the Vendor Database, ensuring it is up-to-date and reflective of active suppliers and service providers.
Manage relationships with key vendors, particularly in areas of transport, IT, and facility management, ensuring compliance with contractual obligations.
Handle premises management, including searching for and renewing contracts for office and guesthouse spaces.
5. Documentation & Reporting
Ensure proper filing and archiving of all procurement and logistics documents (both hard and soft copies), verifying their accuracy and completeness.
Support the preparation and submission of donor reports related to logistics and procurement.
Update the PRFU (Procurement Follow-Up) regularly, providing feedback and insights to the Logistics & Procurement Manager.
Support in the preparation and submission of the report on logistics and procurement activities monthly.
6. Compliance & Audit
Ensure compliance with local laws, donor regulations, and organizational policies, including health, safety, and environmental standards.
Prepare procurement and logistics documentation for audits, ensuring all procedures are completed and ready for external or internal review.
Support the Mission in gathering data for market studies and contribute to developing procurement-related SOPs.
Perform any other tasks assigned by the supervisor as required and related to the nature of work
The Procurement & Logistics Officer is responsible for managing and executing procurement and logistics operations at the country office level, including asset and inventory management, contract administration, procurement cycle, transport, and premises management. The officer ensures compliance with global procurement standards and collaborates closely with other departments such as finance, HR, and program teams to meet the mission & operational needs.
Main duties and tasks:
1. Procurement
Oversee the full procurement cycle for all Procurement Procedures for Program and Support, ensuring compliance with global SOPs and donor requirements.
Ensure procurement requests (PR) are thoroughly reviewed, and technical specifications are appropriate, seeking clarification if necessary.
Collect and review quotations/offers, prepare purchase orders (PO), and ensure timely and accurate procurement of goods and services.
Manage relationships with vendors, conducting regular market studies and vendor assessments to ensure competitive pricing and service quality.
Resolve procurement-related issues, including discrepancies between purchase orders and received goods/services.
Assist the Logistics & Procurement Manager in executing tenders when required and support contract management, including any necessary addenda.
2. Logistics & Fleet
Manage transport services for office and field operations, ensuring that vehicles are properly maintained and have all necessary documentation (logbooks, first aid kits, etc.).
Coordinate all transportation requests, including international movements and in-country logistics for staff and goods.
Oversee the organization & premises operations, including asset and consumables management, inventory control, and record-keeping.
Ensure that all goods and services procured are delivered according to the purchase contract and delivery schedule.
Provide logistics support for communication and internet services, ensuring that all staff have access to reliable and functional communication tools.
3. Asset & Premises
Contributes to maintaining the asset database for the entire mission, ensuring that assets are correctly coded, labeled, and recorded in the Syria Asset Register.
Ensure assets are distributed to the relevant offices or bases, with all handover documents properly maintained.
Monitor the day-to-day management of office and guesthouse facilities, ensuring cleanliness, safety, and functionality.
Responsible for the maintenance, procurement, and distribution of safety equipment, utilities, and office supplies.
Secure necessary petroleum derivatives for office and guesthouse use, ensuring accurate tracking and documentation of supply and consumption.
4. Vendor & Contract
Maintain the Vendor Database, ensuring it is up-to-date and reflective of active suppliers and service providers.
Manage relationships with key vendors, particularly in areas of transport, IT, and facility management, ensuring compliance with contractual obligations.
Handle premises management, including searching for and renewing contracts for office and guesthouse spaces.
5. Documentation & Reporting
Ensure proper filing and archiving of all procurement and logistics documents (both hard and soft copies), verifying their accuracy and completeness.
Support the preparation and submission of donor reports related to logistics and procurement.
Update the PRFU (Procurement Follow-Up) regularly, providing feedback and insights to the Logistics & Procurement Manager.
Support in the preparation and submission of the report on logistics and procurement activities monthly.
6. Compliance & Audit
Ensure compliance with local laws, donor regulations, and organizational policies, including health, safety, and environmental standards.
Prepare procurement and logistics documentation for audits, ensuring all procedures are completed and ready for external or internal review.
Support the Mission in gathering data for market studies and contribute to developing procurement-related SOPs.
Perform any other tasks assigned by the supervisor as required and related to the nature of work
Qualifications
Education & Professional Certifications
Degree: Business Administration, Economics, Engineering or a related field.
Professional Experience
Years of Experience: Minimum of 2 years of progressive experience in procurement, logistics, and supply chain management.
Sector Experience: At least 1 year in an officer role within INGOs and NGOs.
Technical Skills & Knowledge
Donor Compliance: Strong knowledge of donor procurement regulations and compliance requirements, Particularly for ECHO, SHF and other humanitarian funding mechanisms.
Contract & Agreement Management: Experience in drafting, reviewing, and managing high-value contracts, Framework Agreements (FWAs), and Long-Term Agreements (LTAs).
Tendering Processes: Experience leading high-value competitive bidding/tendering procedures.
Asset Management: Strong experience in both physical and digital asset management, asset tracking systems.
Software: Advanced proficiency in MS Office (especially Excel for data analysis and reporting).
Language Requirements
Advanced in English and Arabic, both written and spoken, is required.
Core Competencies & Soft Skills
Excellent written and verbal communication skills, with the ability to prepare clear reports and documentation.
Commitment to ethical standards, transparency, and compliance with organizational policies and humanitarian principles.
Ability to analyze markets, identify supply chain risks, and make informed decisions under pressure.
Degree: Business Administration, Economics, Engineering or a related field.
Professional Experience
Years of Experience: Minimum of 2 years of progressive experience in procurement, logistics, and supply chain management.
Sector Experience: At least 1 year in an officer role within INGOs and NGOs.
Technical Skills & Knowledge
Donor Compliance: Strong knowledge of donor procurement regulations and compliance requirements, Particularly for ECHO, SHF and other humanitarian funding mechanisms.
Contract & Agreement Management: Experience in drafting, reviewing, and managing high-value contracts, Framework Agreements (FWAs), and Long-Term Agreements (LTAs).
Tendering Processes: Experience leading high-value competitive bidding/tendering procedures.
Asset Management: Strong experience in both physical and digital asset management, asset tracking systems.
Software: Advanced proficiency in MS Office (especially Excel for data analysis and reporting).
Language Requirements
Advanced in English and Arabic, both written and spoken, is required.
Core Competencies & Soft Skills
Excellent written and verbal communication skills, with the ability to prepare clear reports and documentation.
Commitment to ethical standards, transparency, and compliance with organizational policies and humanitarian principles.
Ability to analyze markets, identify supply chain risks, and make informed decisions under pressure.
Specific Vacancy Requirements
As part of the recruitment, selection, and appointment process, WeWorld-GVC implements a range of safeguarding measures, including criminal background checks, international vetting, and certificates of good conduct, to help ensure that children and vulnerable adults are protected and that abuse is prevented.
Priority will be given to candidates who are available to start immediately or who have a short notice period.
Recruitment will be conducted on a rolling basis, and WeWorld-GVC reserves the right to close the vacancy before the advertised closing date once a suitable candidate has been identified.
Only shortlisted candidates will be contacted.
Priority will be given to candidates who are available to start immediately or who have a short notice period.
Recruitment will be conducted on a rolling basis, and WeWorld-GVC reserves the right to close the vacancy before the advertised closing date once a suitable candidate has been identified.
Only shortlisted candidates will be contacted.
Salary and Benefits
Salary will be established according to GVC WeWorld salary scale.
About us
A non-governmental, and independent organization, founded in 1971 in Bologna (Italy).
Since its foundation, WeWorld is active in international development aid projects, humanitarian aid to populations suffering from conflicts and natural disasters to reconstruction, hygiene, and food security; from rural development to education, to the protection of women's and children's rights.
In over forty years of activity, WeWorld had operated in all parts of the world, carrying out thousands of projects. collaborating with public institutions, cultural associations, cooperatives, and Italian and European NGOs,
The presence of WeWorld in Syria dates back to 2011, with an emergency education intervention in favour of Iraqi refugees in Aleppo. Since 2014, WeWorld has been providing humanitarian assistance to the vulnerable Syrian population with interventions in different sectors such as Education in Emergency, WASH, and Livelihoods. WeWorld currently operates in 4 governorates in Syria: Aleppo, Deir Ez Zor, Ar-Raqqa, and Daraa.
WeWorld is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.
WeWorld has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.
WeWorld commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.
WeWorld promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behavior from all its staff, who are requested to adhere to the principles and behavioral rules defined in the CoEC and the Organizational Policies.
Since its foundation, WeWorld is active in international development aid projects, humanitarian aid to populations suffering from conflicts and natural disasters to reconstruction, hygiene, and food security; from rural development to education, to the protection of women's and children's rights.
In over forty years of activity, WeWorld had operated in all parts of the world, carrying out thousands of projects. collaborating with public institutions, cultural associations, cooperatives, and Italian and European NGOs,
The presence of WeWorld in Syria dates back to 2011, with an emergency education intervention in favour of Iraqi refugees in Aleppo. Since 2014, WeWorld has been providing humanitarian assistance to the vulnerable Syrian population with interventions in different sectors such as Education in Emergency, WASH, and Livelihoods. WeWorld currently operates in 4 governorates in Syria: Aleppo, Deir Ez Zor, Ar-Raqqa, and Daraa.
WeWorld is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.
WeWorld has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.
WeWorld commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.
WeWorld promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behavior from all its staff, who are requested to adhere to the principles and behavioral rules defined in the CoEC and the Organizational Policies.
Required employees number
1
Posted On
Nov 11, 2026
Expiry Date
Dec 11, 2026
Photo
Required
CV Language
English
