Job ID
41624
Job Title
Administration Assistant
To work for
IMC | International Medical Corps
Country
Syria
City
Damascus
Field of Work
Administrative
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
- Provides administrative support to ensure efficient operation of the office.
- Carries out administration duties such as filing, typing, copying, binding, scanning and translating.
- Order office supplies and prepare Purchase requests and work orders related to admin and Main Office.
- Provide translation to various types of official documents,
- Follow up and Check bills and invoices for Cash Advance (CA).
- Assist with pest control contracts and follow-up for all IMC premises.
- Supports in printing tasks: business cards, calendars, posters, notebooks and relevant works.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and raising orders for supplies.
- Responsible for Facilities & Maintenance team on daily check lists.
- Assist in premises insurance for all IMC sites (PRs, inventory, and collecting data)
- Assist Senior Admin Officer in preparing premises rent contracts and related tasks.
- Assist in Hotel bookings, transportation and travel reservations inside and outside the country.
- Ability for field visits when needed.
- Ability to travel to other governorates based on work needs.
- Perform other duties as assigned by the direct supervisor
- Carries out administration duties such as filing, typing, copying, binding, scanning and translating.
- Order office supplies and prepare Purchase requests and work orders related to admin and Main Office.
- Provide translation to various types of official documents,
- Follow up and Check bills and invoices for Cash Advance (CA).
- Assist with pest control contracts and follow-up for all IMC premises.
- Supports in printing tasks: business cards, calendars, posters, notebooks and relevant works.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and raising orders for supplies.
- Responsible for Facilities & Maintenance team on daily check lists.
- Assist in premises insurance for all IMC sites (PRs, inventory, and collecting data)
- Assist Senior Admin Officer in preparing premises rent contracts and related tasks.
- Assist in Hotel bookings, transportation and travel reservations inside and outside the country.
- Ability for field visits when needed.
- Ability to travel to other governorates based on work needs.
- Perform other duties as assigned by the direct supervisor
Qualifications
- Minimum University degree, preferably in English literature, Translation, Business Administration, General Management or related fields.
- Three years professional experience in administration.
- Customer Service oriented and ability to deal with difficulties.
- Advanced English skills (both written and verbal).
- Excellent and professional verbal and written communication skills, via phone, e-mail.
- Good Computer Skills.
- Three years professional experience in administration.
- Customer Service oriented and ability to deal with difficulties.
- Advanced English skills (both written and verbal).
- Excellent and professional verbal and written communication skills, via phone, e-mail.
- Good Computer Skills.
Specific Vacancy Requirements
- Preferable previous experience in the humanitarian field in INGO.
- Ability to apply various administrative rules and regulations in work situations.
- Actively collaborates with others.
- Skills in evaluating facts or situations to determine appropriate action.
- Skills in the operation of a variety of office machines.
- Ability to work effectively with a range of personality types and seniority levels
- Able to work in a team of nationals and expatriates.
- Knowledge of the office procedures and practices.
- Ability to apply various administrative rules and regulations in work situations.
- Actively collaborates with others.
- Skills in evaluating facts or situations to determine appropriate action.
- Skills in the operation of a variety of office machines.
- Ability to work effectively with a range of personality types and seniority levels
- Able to work in a team of nationals and expatriates.
- Knowledge of the office procedures and practices.
Salary and Benefits
- As Per IMC Salary Scale.
- Medical Insurance.
- Life Insurance.
- Social Security.
- Capacity Building.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.
- ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING SUCCESSFUL CANDIDATE.
- WOMEN ARE STRONGLY ENCOURAGE TO APPLY
Code of Conduct:
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
Safeguarding:
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.
- Medical Insurance.
- Life Insurance.
- Social Security.
- Capacity Building.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.
- ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING SUCCESSFUL CANDIDATE.
- WOMEN ARE STRONGLY ENCOURAGE TO APPLY
Code of Conduct:
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
Safeguarding:
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.
About us
Humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
Required employees number
1
Posted On
Dec 03, 2024
Expiry Date
Dec 20, 2024
Photo
Required
CV Language
English