Job ID
41337
Job Title
Admin Assistant
To work for
Norwegian People's Aid
Country
Syria
City
Damascus
Field of Work
Administrative
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
General Responsibilities
Ensuring its quality and supporting NPA's activities.
Act as a key link between NPA and government offices.
Provide administrative support to the country management team.
Specific Duties:
Identify and meet actors and stakeholders on national and local levels and establish key contact points with government offices at the National and Governorate levels.
Act as NPA’s point of contact and facilitator with the National Committee for Mine Action (NCMA) including but not limited to official correspondence, follow-up, arranging meetings, leading and coordinating the efforts to receive mine action task orders
Responsible for obtaining all licenses and permissions NPA requires to conduct its activities and manage the process if required to be delegated to the country team. This includes security approval for access to newly liberated areas and other government facilities for mine action and related activities.
Draft Standard Operating Procedures and Process Maps for government compliance and approvals.
Establish contact and liaise with offices at the Governorate level when establishing new projects in governorates where NPA does not work.
Manage customs clearance processes for imported shipments, permanent entry, and temporary customs annual renewal directly or by managing the team members involved in processes.
Monitor and report to the country management team on actual or upcoming changes to laws, regulations, and official directives to ensure that NPA can maintain legal compliance for all our activities.
Create and maintain electronic and physical archives and repositories of all official documents and correspondence.
Preparing purchase requests for the payment related to the office and accommodations and providing support to the Operations team in such matters in cooperation with the logistics and finance staff.
Apply and follow up on visas for international staff and visitors.
Prepare official Note Verbale related to NPAs activities and requests, and follow up with related government agencies.
Any additional duties as may be required from the line manager.
Ensuring its quality and supporting NPA's activities.
Act as a key link between NPA and government offices.
Provide administrative support to the country management team.
Specific Duties:
Identify and meet actors and stakeholders on national and local levels and establish key contact points with government offices at the National and Governorate levels.
Act as NPA’s point of contact and facilitator with the National Committee for Mine Action (NCMA) including but not limited to official correspondence, follow-up, arranging meetings, leading and coordinating the efforts to receive mine action task orders
Responsible for obtaining all licenses and permissions NPA requires to conduct its activities and manage the process if required to be delegated to the country team. This includes security approval for access to newly liberated areas and other government facilities for mine action and related activities.
Draft Standard Operating Procedures and Process Maps for government compliance and approvals.
Establish contact and liaise with offices at the Governorate level when establishing new projects in governorates where NPA does not work.
Manage customs clearance processes for imported shipments, permanent entry, and temporary customs annual renewal directly or by managing the team members involved in processes.
Monitor and report to the country management team on actual or upcoming changes to laws, regulations, and official directives to ensure that NPA can maintain legal compliance for all our activities.
Create and maintain electronic and physical archives and repositories of all official documents and correspondence.
Preparing purchase requests for the payment related to the office and accommodations and providing support to the Operations team in such matters in cooperation with the logistics and finance staff.
Apply and follow up on visas for international staff and visitors.
Prepare official Note Verbale related to NPAs activities and requests, and follow up with related government agencies.
Any additional duties as may be required from the line manager.
Qualifications
Required qualifications:
Must have:
Bachelor's Degree in a relevant field of study
TOEFL level B2 or equivalent
Desirable:
TOEFL level C1, C2 or equivalent
Experience:
Must have:
5 years of work in the field of Administration.
2 years of work as a Liaison interacting with government and international agencies.
1 year of employment with an international non-governmental agency.
Proficient knowledge of Microsoft Office.
Desirable:
3+ years of working in INGOs
International experience in a related field
Must have:
Bachelor's Degree in a relevant field of study
TOEFL level B2 or equivalent
Desirable:
TOEFL level C1, C2 or equivalent
Experience:
Must have:
5 years of work in the field of Administration.
2 years of work as a Liaison interacting with government and international agencies.
1 year of employment with an international non-governmental agency.
Proficient knowledge of Microsoft Office.
Desirable:
3+ years of working in INGOs
International experience in a related field
Specific Vacancy Requirements
Excellent cooperation ability, both with national and international personnel
Good written and spoken English and Arabic
Communicative, mature and responsible
Work within the framework of NPA core values
Possible frequent travel throughout Syria
Very organized person.
The Admin Assistant is to abide by the policies and personal code of conduct set by the NPA and represent the organization loyally and responsibly.
NPA is committed to equality of opportunity and encourages applications from all qualified candidates regardless of sex, age, disability, or ethnicity.
Qualified female candidates are strongly encouraged to apply.
we will be reviewing CVs and interviewing candidates in advance of the closing date. For this reason, interested candidates are asked to submit their application as soon as possible
Only applications that match the qualifications and experience levels will be reviewed
Good written and spoken English and Arabic
Communicative, mature and responsible
Work within the framework of NPA core values
Possible frequent travel throughout Syria
Very organized person.
The Admin Assistant is to abide by the policies and personal code of conduct set by the NPA and represent the organization loyally and responsibly.
NPA is committed to equality of opportunity and encourages applications from all qualified candidates regardless of sex, age, disability, or ethnicity.
Qualified female candidates are strongly encouraged to apply.
we will be reviewing CVs and interviewing candidates in advance of the closing date. For this reason, interested candidates are asked to submit their application as soon as possible
Only applications that match the qualifications and experience levels will be reviewed
Salary and Benefits
Information will be shared during interviews with shortlisted candidates.
About us
Norwegian People’s Aid (NPA) vision is Solidarity in Action. We are a politically independent membership-based organization working in Norway and in more than 30 countries around the world, founded in 1939 as the labor movement’s humanitarian solidarity organization
Required employees number
1
Posted On
Nov 06, 2024
Expiry Date
Dec 06, 2024
Photo
Required
CV Language
English
