Job ID
41370
Job Title
Senior Finance Officer
To work for
HEKS-EPER
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
The Senior Finance Officer is responsible for ensuring the full transparency & efficiency of all financial processes for HEKS/EPER Syria Country Office in full respect of HEKS/EPER institutional procedures and policies.
⮚ Ensure the financial office system adheres to HEKS/EPER’s policies and procedures, with a primary focus on the Field Financial and Administration Guidelines (FFAG).
⮚ Bookkeeping has to be conducted in a computerized double-entry accounting software.
⮚ Maintaining a complete and structured electronic and physical documentation and filing system (bookkeeping documents, bank statements, invoices)).
⮚ Collaborate with the Country Director (CD), Deputy Country Director (DCD), and Administrative and Support Coordinator (ASC) to prepare the annual country program budget, including partner organizations.
⮚ Lead the budget design process for donor proposals in accordance with program managers and CD, DCD, and ASC.
⮚ Financial Planning and Forecasting, Managing budgets, and allocating expenses based on funding.
⮚ Cash Management for the country office: Forecasting Cash Flows to ensure cash availability in the country by coordination with HQ.
⮚ Provide accurate financial reporting for projects and donors.
⮚ Checking, approving, and settling monthly bills and monthly payroll for accounting.
⮚ Coordination with Human Resources to prepare payroll and cooperate with Social Security, Labor Office, and Ministry of Finance for Tax payments.
⮚ Working with the CD and ASC to formulate and implement the “Rules on Financial and Material Responsibilities” for the country office.
⮚ Ensuring that all financial transactions of the CO are as low risks as possible: payments made via bank transfers with double signatures, trustworthy bank, separation of duties, etc.
⮚ Ensuring compliance with all local legal requirements and obligations (such as tax, social security, etc.).
⮚ Ensuring the preparation of documentation for the audit and that the audit is carried out in a timely fashion, as well as the implementation of the audit recommendation.
⮚ Ensuring the compliance of HEKS/EPER’s procurement and logistics procedures and make sure they are duly followed.
⮚ Upholding good relationships with all of HEKS/EPER’s partner organizations and stakeholders.
⮚ Ensuring that all financial transactions of the partners are as low risks as possible: payments made via bank transfers with double signatures, trustworthy bank, segregation of duties, etc.
⮚ Supporting the partner organizations with all their questions regarding financial and administrative management.
⮚ Providing ongoing technical assistance to the POs in the development of effective and reliable financial management systems.
⮚ Training partners on HEKS/EPER’s accounting regulations, budget, administration, and reporting guidelines according to the FFAG.
⮚ Reviewing, checking, and finalizing partner’s budgets and comparing the partners’ accounting to the financial reports.
⮚ Checking the partners’ financial reports, identifying problems and risks and communicating back to partners for correction/clarification as well as reporting them to CD and PO.
⮚ Ensuring that the CO and the partners meet all deadlines – otherwise reminding them proactively.
⮚ Monitoring of the flows of funds between the HQ and the partner as well as between the CO and the partner.
⮚ Ensuring that partner organizations are audited on time and in line with HEKS/EPER’s requirements.
⮚ Maintaining an appropriate filing system for the project to accommodate all aspects of HEKS/EPER’s work according to FFAG.
⮚ Ensure the financial office system adheres to HEKS/EPER’s policies and procedures, with a primary focus on the Field Financial and Administration Guidelines (FFAG).
⮚ Bookkeeping has to be conducted in a computerized double-entry accounting software.
⮚ Maintaining a complete and structured electronic and physical documentation and filing system (bookkeeping documents, bank statements, invoices)).
⮚ Collaborate with the Country Director (CD), Deputy Country Director (DCD), and Administrative and Support Coordinator (ASC) to prepare the annual country program budget, including partner organizations.
⮚ Lead the budget design process for donor proposals in accordance with program managers and CD, DCD, and ASC.
⮚ Financial Planning and Forecasting, Managing budgets, and allocating expenses based on funding.
⮚ Cash Management for the country office: Forecasting Cash Flows to ensure cash availability in the country by coordination with HQ.
⮚ Provide accurate financial reporting for projects and donors.
⮚ Checking, approving, and settling monthly bills and monthly payroll for accounting.
⮚ Coordination with Human Resources to prepare payroll and cooperate with Social Security, Labor Office, and Ministry of Finance for Tax payments.
⮚ Working with the CD and ASC to formulate and implement the “Rules on Financial and Material Responsibilities” for the country office.
⮚ Ensuring that all financial transactions of the CO are as low risks as possible: payments made via bank transfers with double signatures, trustworthy bank, separation of duties, etc.
⮚ Ensuring compliance with all local legal requirements and obligations (such as tax, social security, etc.).
⮚ Ensuring the preparation of documentation for the audit and that the audit is carried out in a timely fashion, as well as the implementation of the audit recommendation.
⮚ Ensuring the compliance of HEKS/EPER’s procurement and logistics procedures and make sure they are duly followed.
⮚ Upholding good relationships with all of HEKS/EPER’s partner organizations and stakeholders.
⮚ Ensuring that all financial transactions of the partners are as low risks as possible: payments made via bank transfers with double signatures, trustworthy bank, segregation of duties, etc.
⮚ Supporting the partner organizations with all their questions regarding financial and administrative management.
⮚ Providing ongoing technical assistance to the POs in the development of effective and reliable financial management systems.
⮚ Training partners on HEKS/EPER’s accounting regulations, budget, administration, and reporting guidelines according to the FFAG.
⮚ Reviewing, checking, and finalizing partner’s budgets and comparing the partners’ accounting to the financial reports.
⮚ Checking the partners’ financial reports, identifying problems and risks and communicating back to partners for correction/clarification as well as reporting them to CD and PO.
⮚ Ensuring that the CO and the partners meet all deadlines – otherwise reminding them proactively.
⮚ Monitoring of the flows of funds between the HQ and the partner as well as between the CO and the partner.
⮚ Ensuring that partner organizations are audited on time and in line with HEKS/EPER’s requirements.
⮚ Maintaining an appropriate filing system for the project to accommodate all aspects of HEKS/EPER’s work according to FFAG.
Qualifications
• University Degree in Finance and Accounting.
• CMA, CFA
• Minimum 4 years of relevant experience in a similar senior finance function in an international NGO.
• Proven ability for budgeting, cash flow forecasting, and financial analysis and monitoring.
• Excellent knowledge of all relevant national and international accounting standards.
• Previous work experience in monitoring and generating financial reports for internationally funded tenders and mandates.
• English: Fluent (spoken/written) mandatory
• Arabic: Mandatory
• German is a plus
• Proficient user of MS Office (including Word, Excel, Outlook, Power BI and accounting software)
• Professional, cooperative, efficient, and effective working attitude.
• A diligent and trustworthy person with appropriate attention to detail.
• Communication, planning and organizing, teamwork.
• CMA, CFA
• Minimum 4 years of relevant experience in a similar senior finance function in an international NGO.
• Proven ability for budgeting, cash flow forecasting, and financial analysis and monitoring.
• Excellent knowledge of all relevant national and international accounting standards.
• Previous work experience in monitoring and generating financial reports for internationally funded tenders and mandates.
• English: Fluent (spoken/written) mandatory
• Arabic: Mandatory
• German is a plus
• Proficient user of MS Office (including Word, Excel, Outlook, Power BI and accounting software)
• Professional, cooperative, efficient, and effective working attitude.
• A diligent and trustworthy person with appropriate attention to detail.
• Communication, planning and organizing, teamwork.
Specific Vacancy Requirements
HEKS/EPER Syria Country Office will prioritize applications received before November 17th.
HEKS/EPER reserves the right to select a candidate before the deadline.
HEKS/EPER reserves the right to select a candidate before the deadline.
Salary and Benefits
As per HEKS/EPER salary scale
Medical and Life insurance.
Medical and Life insurance.
About us
HEKS/EPER Swiss Church Aid is the aid organization of the Protestant Churches of Switzerland and has its headquarters in Zurich/Switzerland. HEKS/EPER works towards a more humane and more equitable world, assisting people and communities to overcome economic, social or humanitarian disparities in order to gain autonomy and to live with dignity both in Switzerland and abroad. Therefore, HEKS/EPER engages in development cooperation, humanitarian aid and church cooperation. HEKS/EPER has its own coordination offices in presently 16 key countries and around 200 projects world-wide. HEKS/EPER is a member of the ACT Alliance.
Required employees number
1
Posted On
Nov 10, 2024
Expiry Date
Dec 10, 2024
CV Language
English
