Job ID
49846
Job Title
Procurement Assistant
To work for
HEKS/EPER
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
-Assist in the procurement of goods and services in accordance with organizational procurement policies and donor requirements.
-Prepare and issue Requests for Quotations (RFQ’s), Invitations to Bid (ITBs).
-Collect, compare, and evaluate supplier quotations under the guidance of the Procurement & Logistics Manager.
-Prepare and follow up on the bidding documentation. Create and maintain purchase requisitions, purchase orders, and procurement tracking tools.
-Follow up with suppliers to ensure timely delivery of goods and services.
-Coordinate with logistics, finance, and program teams to facilitate procurement processes.
-Verify that procurement documentation is complete and properly filed (both electronic and hard copy).
-Maintain an updated supplier database and assist in supplier performance evaluations.
-Support market assessments and price surveys to ensure competitive pricing and field visits when required,
-Monitor procurement timelines and report delays or issues to supervisors.
-Ensure compliance with donor regulations, organizational policies, and local legal requirements.
-Assist in preparing procurement reports and monthly procurement status updates.
-Support internal and external audits by providing procurement documentation.
-Promote ethical procurement practices and maintain confidentiality throughout procurement processes.
-Prepare and issue Requests for Quotations (RFQ’s), Invitations to Bid (ITBs).
-Collect, compare, and evaluate supplier quotations under the guidance of the Procurement & Logistics Manager.
-Prepare and follow up on the bidding documentation. Create and maintain purchase requisitions, purchase orders, and procurement tracking tools.
-Follow up with suppliers to ensure timely delivery of goods and services.
-Coordinate with logistics, finance, and program teams to facilitate procurement processes.
-Verify that procurement documentation is complete and properly filed (both electronic and hard copy).
-Maintain an updated supplier database and assist in supplier performance evaluations.
-Support market assessments and price surveys to ensure competitive pricing and field visits when required,
-Monitor procurement timelines and report delays or issues to supervisors.
-Ensure compliance with donor regulations, organizational policies, and local legal requirements.
-Assist in preparing procurement reports and monthly procurement status updates.
-Support internal and external audits by providing procurement documentation.
-Promote ethical procurement practices and maintain confidentiality throughout procurement processes.
Qualifications
-Institutional or University Degree in Business Administration or equivalent.
-Minimum of 1- 2 years of experience in Procurement
-At least 1 year of experience with INGO or UN agencies.
-Arabic: Fluent (spoken/written) mandatory
-English: Fluent (spoken/written) mandatory
-Proficient user of MS Office (including Word, Outlook, PowerPoint), Excel
-Good communication and interpersonal skills, together with the capacity to remain calm under pressure and not
lose sight of strategic priorities
-Good interpersonal and communication skills.
-Good analytical thinking and problem-solving abilities.
-Ability to plan, prioritize, and organize his/her own work.
-High level of transparency and honesty, organizational skills, and a high sense of responsibility
-Minimum of 1- 2 years of experience in Procurement
-At least 1 year of experience with INGO or UN agencies.
-Arabic: Fluent (spoken/written) mandatory
-English: Fluent (spoken/written) mandatory
-Proficient user of MS Office (including Word, Outlook, PowerPoint), Excel
-Good communication and interpersonal skills, together with the capacity to remain calm under pressure and not
lose sight of strategic priorities
-Good interpersonal and communication skills.
-Good analytical thinking and problem-solving abilities.
-Ability to plan, prioritize, and organize his/her own work.
-High level of transparency and honesty, organizational skills, and a high sense of responsibility
Specific Vacancy Requirements
The applications will be reviewed as they are received, and the position may be closed before the deadline.
Salary and Benefits
-As per HEKS/EPER salary scale.
-Medical and Life insurance.
-Medical and Life insurance.
About us
HEKS/EPER Swiss Church Aid has its headquarters in Zurich/Switzerland. HEKS/EPER works towards a more humane and more equitable world, assisting people and communities to overcome economic, social, or humanitarian disparities to gain autonomy and to live with dignity both in Switzerland and abroad. HEKS/EPER operates in 30 countries and around 200 projects worldwide. HEKS/EPER is a member of the ACT Alliance.
HEKS/EPER country office in Damascus has directly implemented humanitarian and development projects across various governorates for several years, with a strong presence in Aleppo, Idleb, Hama, Lattakia, Tartous, Homs, Damascus, and Rural Damascus.
HEKS/EPER country office in Damascus has directly implemented humanitarian and development projects across various governorates for several years, with a strong presence in Aleppo, Idleb, Hama, Lattakia, Tartous, Homs, Damascus, and Rural Damascus.
Required employees number
1
Posted On
Jul 22, 2026
Expiry Date
Aug 21, 2026
Photo
Required
CV Language
English
